Independent Community Police Oversight Commission

City of Ann Arbor 301 E. Huron St. Ann Arbor, MI 48104 http://a2gov.legistar.com/Calendar.aspx Meeting Minutes - Draft Thursday, October 17, 2019 6:00 PM Rescheduled from Thursday, October 24, 2019 Larcom City Hall, 301 E Huron St, Basement, conference room Independent Community Police Oversight Commission Independent Community Police Meeting Minutes - Draft October 17, 2019 Oversight Commission CALL TO ORDER ROLL CALL Present 10 - Jane Lumm, Zaynab Elkolaly, Lisa Jackson, Mashod Evans, DeAndre Caldwell, Mohammad Othman, Frances Todoro-Hargreaves, Bonnie Billups, Ali Ramlawi, and Anan Ameri Absent 2- David Santacroce, and Jude Walton APPROVAL OF AGENDA Approved as presented PUBLIC COMMENT Libby Hunter Shirley Beckley A APPROVAL OF MINUTES Approved as presented 19-1888 August Draft Minutes A motion was made by Evans, seconded by Othman, that the Minutes be Approved by the Commission and forwarded to the City Council and should be returned by 11/18/2019. On a voice vote, the Chair Jackson declared the motion carried. B NEW BUSINESS Commission Election Vice-Chair Jackson was elected Chair on a unanimous roll call vote. Commissioners Othman, Santacroce, and Todoro were candidates for Vice-Chair, Frances Todoro was elected Vice-Chair via ballot vote. City Council Update City of Ann Arbor Page 1 Independent Community Police Meeting Minutes - Draft October 17, 2019 Oversight Commission Chair Jackson discussed her report she presented to the City Council. Commenting on ICPOC's accomplishments since their inception such as; NACOLE Training, Mission and Vision statement, Community Outreach and future goals. Also, asking Commissioners to participate in the Policy Agenda with their suggestions. Human Rights Commission Chair Jackson discussed the overlap ICPOC has with the HRC and collaboration on a few issues in the near future with possible joint commission meeting. New City Email Accounts Chair Jackson discussed the new City email accounts, and what does it mean to have a City account? Commissioners were asked to please forward their email of choice to Commissioner Caldwell to use for upcoming Commission communications. Commissioners would like more detailed instructions and or support to set-up their City accounts. Introduction Video Commissioners watched the Public Arts Commission Introductory Video, discussed options for their own video. Commissioner Caldwell suggested surveying members at outreach meetings and ask what would they like to see? Commissioner Billups suggested CTN and students at Skyline Highschool in their CMPP- Communications and Media Arts Program they do work on community based projects such as PSA's. 2020 Meeting Schedule Commissioners reviewed the 2020 Meeting Schedule, two months needed corrections; March should read Thursday, March 26, 2020 and April should read Tuesday the 21st 2020. Revisit at next months meeting. C OLD BUSINESS Update on Public Comments by Mr. Birdsong Chair Jackson discussed Mr. Birdsong appearance at the August meeting during the Public Comment portion, and how his Trespass City of Ann Arbor Page 2 Independent Community Police Meeting Minutes - Draft October 17, 2019 Oversight Commission complaint didnt involve ICPOC but, had been investigated by Commissioners on the HRC. NACOLE Conference Update Chair Jackson gave Commissioners an update from the NACOLE Conference in September at the Detroit Renaissance. Discussed all the valuable information they received, people they met and materials to be downloaded and shared with all. Notes and suggested reading will be distributed including training materials on NACOLE website. Public Safety Training Update Chair Jackson discussed how the Commissioners need to keep track of all their Public Safety Trainings (PST) they receive. Make plans to reschedule the MILO training at WCC and any Commissioners who haven't participated in the Ride Along program should sign up. ICPOC Logo Development Chair Jackson discussed the need for ICPOC to have their own logo design, three samples were on display, there was talk about using the Public Art Commission to help with the design. Reaching out to the Washtenaw Art Alliance for support and the City's graphic department. D REPORT FROM COMMITTEES Budget - Create a Budget/Work Plan Commissioner Evan discussed the three conversations he's had in reference to the Audit Meeting in September. Highlighting the process for allocating funds and creating a future budget that includes attending off site conferences for all ICPOC members. He talked about how the Work Plan need to reflect our goals, public relations through outreach and plans for the 2021 Fiscal Year. Outreach - Recruitment and Events Commissioner Caldwell discussed the success of the Westgate Event in September, and how to get the word out to reach more of the community. He talked about the feedback he received from the Community concerning ICPOC being transparent, create a video on how to file a City of Ann Arbor Page 3 Independent Community Police Meeting Minutes - Draft October 17, 2019 Oversight Commission complaint, keeping ICPOC's independence and staying on the frontline with the community. The upcoming event is Thursday, October 24, 2019 at Bryant Center at 6:00 p.m., brochures are in the revision process, flyer have been emailed to all Commissions and Council to distribute to their wards. Commissioner Caldwell suggest all Commissioners confirm their email addresses no later than Monday, October 21, 2019. Social Media - Policy Vote Chair Jackson made a motion to pass the Social Media Resolution. The motion was passed on a voice vote. E COMMUNICATIONS December Holiday Meeting Date A motion was made to keep the original December meeting date of Thursday, December 19, 2019 at 6:00 pm. in the Basement Conference Room A. The motion carried on a voice vote. PUBLIC COMMENT No public comment. F ADJOURNMENT Commissioner Othman motioned to adjourn the meeting at approximately 8:08 p.m. Motion carried. All persons are encouraged to participate in public meetings. Citizens requiring translation or sign language services or other reasonable accommodations may contact the City Clerk's office at 734.794.6140; via e-mail to: cityclerk@a2gov.org; or by written request addressed and mailed or delivered to: City Clerk's Office 301 E. Huron St. Ann Arbor, MI 48104 Requests made with less than two business days' notice may not be able to be accommodated. City of Ann Arbor Page 4