Independent Community Police Oversight Commission

City of Ann Arbor 301 E. Huron St. Ann Arbor, MI 48104 http://a2gov.legistar.com/Calendar.aspx Meeting Minutes - Draft Tuesday, November 26, 2019 6:00 PM Larcom City Hall, 301 E Huron St, Basement, conference room Independent Community Police Oversight Commission Independent Community Police Meeting Minutes - Draft November 26, 2019 Oversight Commission CALL TO ORDER Chair Jackson called the meeting to order at 6:00 p.m. ROLL CALL Present 9- Jane Lumm, David Santacroce, Jude Walton, Lisa Jackson, Mashod Evans, Mohammad Othman, Frances Todoro-Hargreaves, Ali Ramlawi, and Anan Ameri Absent 3- Zaynab Elkolaly, DeAndre Caldwell, and Bonnie Billups APPROVAL OF AGENDA Approved with changes GUEST SPEAKER Arianne Slay, City Attorney Office; Warrant Resolution Day Senior Assistant City Attorney, Arianne Slay discussed and provided informational material on Ann Arbor's 15th District Court Warrant Resolution Day, Monday, December 16th noon until 8:00 p.m. People with outstanding warrants for non-violent misdemeanors will have an opportunity to resolve their cases in one day. PUBLIC COMMENT Shirley Beckley Sargeant Donovan-Smith A APPROVAL OF MINUTES 19-2236 ICPOC October, 2019 A motion was made by Todoro-Hargreaves, seconded by Othman, that the Minutes be Approved by the Commission and forwarded to the City Council and should be returned by 1/20/2020. On a voice vote, the Chair Jackson declared the motion carried. B OLD BUSINESS City of Ann Arbor Page 1 Independent Community Police Meeting Minutes - Draft November 26, 2019 Oversight Commission Update on MILO Police Simulated Training Chair Jackson discussed how useful and what benefits would the commission learn by attending the MILO training at WCC next year. Commissioner have the option to attend on Tuesday, January 14, 2020 at 5:30 p.m., and again at 7:30 p.m. Commissioners who are interested, please confirm no later than Friday, December 20, 2020. Update ICPOC Logo Development Chair Jackson described the new ICPOC logo and some commissioners still want to make a few minor changes to the font and possibly return the acronym, but overall the commission was pleased with the results. 2020 Calendar Vote The ICPOC Yearly Calendar for 2020 was reviewed and discussed by the commission. There was a motion to approve by Vice-Chair Todoro and seconded by Commissioner Othman. The motion carried. C NEW BUSINESS AAPD Press Release Chair Jackson acknowledged that AAPD Sgt. Michael Alvarez is currently under investigation, and will release more information once it becomes available from the AAPD. Community Liaison Commissioner Evan expressed an interest in the leadership role to help develop a metric for identifying and recruiting Community Liaisons as intermediary for anonymous complaints to ICPOC. Commissioner Evans explained the importance of ensuring integrity, transparency and accountability. AAPD on Complaint Status Chair Jackson discussed the status of complaints ICPOC has yet to receive from the AAPD. Professional Standards has shared information about the complaints made to the department. Senior Assistant City City of Ann Arbor Page 2 Independent Community Police Meeting Minutes - Draft November 26, 2019 Oversight Commission Attorney Slay, commented on the redacted reports she received and sent to ICPOC and was not familiar with any reports waiting in the queue. Commissioner Santacroce discussed the ordinance language and expressed the way it is currently written, that all complaints should be received within 30 days time frame, and questioned the disposition date and timeline. Vice-Chair Todoro referenced the flow-chart created by the City Attorney's office does not represent the current procedures. Commissioner Othman proposed each process needs a timeline.Chair Jackson and Commissioner Santacroce request clarification about the protocol for complaints, and what role does the City Attorney's office have in this process? City Attorney Office; Processing Police Information Chair Jackson asked questions of Senior Assistant City Attorney Arianne Slay in regards to; why complaints are redacted and the time involved in the process? The rationale for who's responsible in the beginning of the complaint process and what the City Attorney's office consider privilege information? Attorney Slay explained that all Summary and Recommendations sent to her office have been completed within three days turnaround time. Questions were asked about the LEIN process and Attorney Slay suggested she can send the commission a legal memo in reference to misdemeanors associated with LEIN. Attorney Slay recommended a meeting between herself, ICPOC and AAPD to iron-out some of the remaining issues concerning processing police information. D REPORT FROM COMMITTEES Budget Committee Report A draft of the ICPOC Budget and Action Plan FY21 was presented for review, Commissioner Walton discussed some of the line items in questions are based on feedback she has receives sofar. She explained there was not much history to base the draft on, so it's very generic at this time, but it's a plan with specific measures of success. Commissioners will revisit in the future and recommended all commissioners please contact her and Commissioner Evan with any additions or changes. Outreach Committee Report Commissioner Ameri discussed the Community Feedback Session held City of Ann Arbor Page 3 Independent Community Police Meeting Minutes - Draft November 26, 2019 Oversight Commission on Thursday, November 7, 2019, at Bryant Community Center. The evening was a success. There were fifteen members of the community who attended. It was very positive, and people learned about ICPOC. Also, the commissioners met students who were interested in ICPOC from the University of Michigan, Law School. The commissioners were able to do a lot of networking with the community. Commissioners Caldwell and Othman led the discussion about; how would they like to see policing in their community, with commentary by Chair Jackson. E COMMUNICATIONS Commissioners were asked to submit their items for the Policy Agenda no later than Monday, December 16, 2019. PUBLIC COMMENT Shirley Beckley Sargeant Donovan-Smith ADJOURNMENT Chair Othman motioned to adjourn the meeting at approximately 8:20 p.m. Motioned carried. All persons are encouraged to participate in public meetings. Citizens requiring translation or sign language services or other reasonable accommodations may contact the City Clerk's office at 734.794.6140; via e-mail to: cityclerk@a2gov.org; or by written request addressed and mailed or delivered to: City Clerk's Office 301 E. Huron St. Ann Arbor, MI 48104 Requests made with less than two business days' notice may not be able to be accommodated. City of Ann Arbor Page 4