Finance Committee

City of Annapolis 160 Duke Of Gloucester Street Annapolis, MD 21401 Standing Committee Minutes Wednesday, April 3, 2019 10:30 AM Mayor John T. Chambers, Jr. City Council Chambers Finance Committee Finance Committee Standing Committee Minutes April 3, 2019 1. Call To Order Chairwoman Finlayson (in Chairman Arnett's absence) called the meeting to order at 10:33 a.m. 2. Roll Call Present: 2- Alderman Paone and Alderman Finlayson Absent: 1- Alderman Arnett 3. Approval of Agenda (any changes to the agenda should be made here) Alderman Paone moved to adopt the Regular Meeting Agenda. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Paone and Alderman Finlayson Absent: 1- Alderman Arnett 4. Business before Committee a. Approval of Minutes FC03.20.19 Approval of Minutes for the Regular Meeting Alderman Paone moved to approve. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Paone and Alderman Finlayson Absent: 1- Alderman Arnett b. Budget Revision Requests GT-4-19 Transfer From: Finance/Unallocated Union Contingency; Finance/Unallocated Other Post-Employment Benefits (VEBA Chop); Police/Police Salaries & Benefits; Transfer To: Mayor/Office of the Mayor Salaries & Benefits; City Manager/Special Projects Salaries & Benefits; Mayor/Public Information Salaries & Benefits; Finance/Administration Salaries & Benefits; Finance/Purchasing Salaries & Benefits; MIT/MIT Salaries & Benefits; Mayor/Office of Law Salaries & Benefits; Mayor/Boards & Commissions Salaries & Benefits; Fire/Fire Salaries & Benefits; OEP/OEP Salaries & Benefits; DPW/Administration Salaries & Benefits; DPW/Engineering Salaries & Benefits; DPW/Traffic Control Salaries & Benefits; DPW/Buildings Salaries & Benefits; Rec & Parks/Pip Moyer Facilities Salaries & Benefits; Rec & Parks/Front Desk Salaries & Benefits; Rec & Parks/Stanton Center Salaries & Benefits; Rec & Parks/Sports Salaries & Benefits; Rec & Parks/Camps & Classes Salaries & Benefits; Rec & Parks/Health Salaries & Benefits; Rec & Parks/Pool Salaries & Benefits City of Annapolis Page 1 Finance Committee Standing Committee Minutes April 3, 2019 City Manager Sutherland, Finance Director Dickinson, and Police Captain Amoia were present and answered questions from the committee. Alderman Paone moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Paone and Alderman Finlayson Absent: 1- Alderman Arnett GT-5-19 Police - Salaries/Police - Operating Various - Transfer From: Police Salaries Transfer To: Mayor’s Office Supplies, City Manager Capital Outlay, Police Capital Outlay, Police Contractual Services City Manager Sutherland, Police Captain Amoia, and MIT Manager Smith were present and answered questions from the committee. Alderman Paone moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Paone and Alderman Finlayson Absent: 1- Alderman Arnett GT-6-19 Unallocated - Contingency/Unallocated - Transfer to Fleet Operations Transfer From: Finance/Unallocated Contingency Transfer To: Finance/Unallocated Fleet Operations Finance Director Dickinson was present and answered questions from the committee. Alderman Paone moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Paone and Alderman Finlayson Absent: 1- Alderman Arnett GT-7-19 Unallocated - Contingency/Mayor - Contractual Services Transfer From: Finance/Unallocated Contingency Transfer To: Mayor/Contractual Services Contractual Services Finance Director Dickinson was present and answered questions from the committee. Alderman Paone moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Paone and Alderman Finlayson Absent: 1- Alderman Arnett City of Annapolis Page 2 Finance Committee Standing Committee Minutes April 3, 2019 GT-8-19 Unallocated - Contingency /Finance - Accounting Services Transfer From: Finance/Unallocated Contingency Transfer To: Finance/Operations Accounting Services Alderman Paone moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Paone and Alderman Finlayson Absent: 1- Alderman Arnett Alderman Paone provided a background for this Budget Transfer. Alderman Paone moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Paone and Alderman Finlayson Absent: 1- Alderman Arnett c. Supplemental Appropriations SA-45-19 Public Works - Fleet Operations Revenue: Transfer from General Fund Contingency for Fleet Maintenance Costs above the current appropriations. Expenditure: Equipment Repair & Maintenance; Fuel Alderman Paone moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Paone and Alderman Finlayson Absent: 1- Alderman Arnett SA-46-19 Capital Project #20002 Maynard Burgess House Revenue: Grant Award from Commission and Maryland Historic Trust for Capital Improvement to the Maynard Burgess House Expenditure: Capital Project #20002 Maynard Burgess House Finance Director Dickinson and Public Works Civil Engineer Harold were present and answered questions from the committee. Alderman Paone moved to recommend favorably. Seconded. A roll call vote was taken. The motion CARRIED by the following vote: Aye: 2- Alderman Paone and Alderman Finlayson Absent: 1- Alderman Arnett 5. General Discussion ID-383-18 Update from the Finance Director City of Annapolis Page 3 Finance Committee Standing Committee Minutes April 3, 2019 Finance Director Dickinson provided an update to the committee. The Committee would like to have the auditors present to the full council. 6. Adjournment Upon motion duly made, seconded and adopted, the meeting was adjourned at 11:52 a.m. Teekia Green City Council Associate City of Annapolis Page 4