City Council

Village of Arcanum Council Meeting April 14, 2020 7:00 p.m. Call to Order Mayor Greg Baumle opened the meeting with the Pledge of Allegiance along with all present members of council. Roll Call Council Members present include Bonnie Millard, Rick Genovesi, Tim Philpot, Blaine Vencill, Jacob Banks and Jerry Boolman. Also present were Solicitor Nicole Pohlman, Village Administrator Bill Kessler, Fiscal Officer Toni Stanley, Police Chief Marcus Ballinger, Administrative Specialist Mary Stephens, Bruce Shank, Beth Royer- DeLong, Daniel Whaley, Shane Hall and John James. Meeting Minutes – Corrections and Approvals Mayor Baumle asked for the approval of the meeting minutes from March 31, 2020. Council President Millard moved to approve meeting minutes from March 31, 2020. Council member Philpot seconded. All present council members voted yea. Motion passed. Amendments to Agenda There were no amendments. Comments from the Public: There were no comments from the public. Administrative Reports: Mayor: Nothing at this time. Solicitor: Nothing at this time. Village Administrator: A water main leak was reported which resulted in approximately 60’ of the road being damaged on Main Street between Summerfield and Parkdale. A boil advisory was not necessary. VA Kessler is requesting a quote from Wagner Paving for the repair. At this point in time, the Village has been able to remain staffed and has not experienced a delay or loss in production. NW Storm Sewer Project - Council President Millard moved to agree to take funds from the Storm Sewer Surcharge Fund to cover the cost of the storm sewer drainage project. Council Member Philpot seconded. All present members of council voted yea. Motion passed. Fiscal Officer: March financial reports were in the council packets. A notification from OPWC was received stating that July loan payments are being deferred until January 2021. Payments will not be accepted in July; however, two payments may be made in January or the July payment may be added to the end of the loan. Council agreed to wait until the end of the year to see where the village stands financially. This affects five separate loans. Committee Reports Safety: Chief Ballinger reported that 3 applicants are being interviewed by a panel of community members on Wednesday, April 1, 2020, for a full-time police officer position. After a scoring process is completed by the Vi l l a ge o f A r c a n u m R e gu l a r C o u n c i l M e e t i n g April 14, 2020 7:00 p.m. Page |2 community interview panel, Chief Ballinger and Sergeant Zellers will narrow down and select the final candidate. Chief Ballinger submitted the BWC Vest grant and will know by the beginning of May if it was awarded. In-car video equipment has been received. Utility Committee: VA Kessler addressed the water tower leak. A quote has been obtained for the repair and the wax coat inside the tank. Wax lasts approximately five years which will allow time to plan for the future of a new tank. The repair cost is approx. $3,000 and the wax lining is approximately $14,000. VA Kessler asked for approval to hire Consolidated Tank to repair and re-wax the inside of the tank. Council Member Vencill moved to allow for the repairs and re-waxing of the tank. Council Member Banks seconded. All present council members voted yea. Motion passed. Finance: Council President Millard asked for updated New Village Admin/Police Building Project and North Street Project financial reports which will be provided at the next council meeting. Service and Leisure: VA Kessler asked for approval to hire Wagner Paving complete street repairs. Council Member Banks moved to hire Wagner Paving. Council Member Genovesi seconded. All present council members voted yea. Motion passed. VA Kessler stated that the Village, Mote and Associates and Double Jay are all working together. Discussion was held on how it is being expensed. VA Kessler would like to hire a leak detection company one additional time to ensure all leaks are repaired. The playground equipment grant and future installation will continue as planned. The community is waiting to hear Governor DeWine’s plans as far as whether the baseball fields and playgrounds will be allowed to open. Personnel: Nothing at this time. Planning: Nothing at this time. Old Business Resolution 2020-07 – A Resolution Authorizing Certification to the County Auditor for Nuisance Abatement Fees and Declaring an Emergency. Exhibit A. 3rd Reading. No action taken. Ordinance 2020-08 - An Ordinance Authorizing Entry Into A Contract To Provide Police Services For The Arcanum-Butler Local School District. Exhibit A. 2nd Reading. Resolution 2020-14 - A Resolution Of Authorization Allowing The Village Administrator To Apply For Funding for the Clean Ohio Grant. 2nd Reading. New Business Ordinance 2020-09 – An Ordinance Providing For An Amendment To The 2020 Appropriations For Current Expenses And Other Expenditures Of The Village Of Arcanum, Darke County, Ohio And Declaring An Emergency (Parks Pool & Rec Levy Fund, The Water Fund and The Street Fund). Council President Millard moved to waive the three-reading rule of Ordinance 2020-09. Council Member Vencill seconded. All present council members voted yea. Motion passed. Council President Millard moved to adopt Ordinance 2020-09. Council Member Vencill seconded. All present council members voted yea. Motion passed. Council President Millard moved to declare an emergency for Ordinance 2020-09. Council Member Vencill seconded. All present council members voted yea. Motion passed. Vi l l a ge o f A r c a n u m R e gu l a r C o u n c i l M e e t i n g April 14, 2020 7:00 p.m. Page |3 Announcements Mayor Baumle thanked council members and the community for embracing technology while holding the council meeting remotely. Mayor Baumle asked for a motion to move into executive session at 7:40pm for the purpose of discussing property acquisition. Council President Millard moved to go into executive session. Council Member Genovesi seconded. Council Member Vencill moved to go out of executive session at 8:02pm. Council President Millard seconded. Adjournment Council Member Boolman moved to adjourn. Council Member Genovesi seconded. Meeting adjourned.