Administrative Services Committee Meeting

Administrative Services Committee Commission Chamber- 10/27/2014- 1:15 PM Meeting ADMINISTRATIVE SERVICES 1. Discuss adoption of the 2012 Land Bank Act. Attachments 2. Approval for HR Department to revise the current 2014 Holiday Attachments Schedule to allow employees to observe December 25 and December 26 as the holiday instead of December 24 and December 25. 3. Approve Year 2015 – 2019 Consolidated Plan and 2015 Action Attachments Plan for Community Development Block Grant (CDBG) Program, Home Investment Partnerships (HOME) Program, Emergency Solutions Grant (ESG) Program, Housing Opportunities for Persons with AIDS (HOPWA) Program. 4. Discuss the update on the Disparity Study. (No Attachments recommendation from Administrative Services Committee September 29, 2014) (Referred from October 7 Commission meeting) (Referred from October 13 Administrative Services Committee) 5. Motion to approve the minutes of the Administrative Services Attachments Committee held on October 13, 2014. www.augustaga.gov  Administrative Services Committee Meeting 10/27/2014 1:15 PM 2012 Land Bank Act Department: Clerk of Commission Caption: Discuss adoption of the 2012 Land Bank Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 1  Administrative Services Committee Meeting 10/27/2014 1:15 PM 2014 Holiday Schedule Revision Department: Human Resources Caption: Approval for HR Department to revise the current 2014 Holiday Schedule to allow employees to observe December 25 and December 26 as the holiday instead of December 24 and December 25. Background: Christmas day falls on a Thursday this year and it would be more economical and beneficial to close all offices on Thursday (12/25) and Friday (12/26) rather than Wednesday (12/24) and Thursday (12/25). If we keep the holiday schedule as it is currently, this would mean that we would close the offices on Wednesday and Thursday and reopen on Friday. Most employees will take annual on day 12/26 anyway because it is the day after Christmas and it is on a Friday. Therefore closing the office on 12/26 would allow a cost savings to Augusta and benefit to employees who would not therefore have to use annual leave. Analysis: Financial Impact: Alternatives: Recommendation: Approve revised current 2014 Holiday Schedule to observe Christmas Holiday on December 25 and December 26. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Finance. Item # 2 Law. Administrator. Clerk of Commission Cover Memo Item # 2  Attachment number 1 \nPage 1 HUMA RESOURCES DEPARTMET Tanika R. Bryant Director HR BULLETIN #2013 -1 2014 HOLIDAY SCHEDULE TO: Department Directors and Employees FROM: Tanika R. Bryant, Human Resources Director DATE: October 09, 2014 RE: 2014 Holiday Schedule The following shows the holidays that will be observed for employees of Augusta, GA in 2014: New Year’s Day Wednesday, January 1 Martin Luther King, Jr. Day Monday, January 20 Good Friday Friday, April 18 Memorial Day Monday, May 26 Independence Day Friday, July 4 Labor Day Monday, September 1 Veterans Day Tuesday, November 11 Thanksgiving Day Thursday, November 27 Day after Thanksgiving Friday, November 28 Christmas Day Thursday, December 25 Day after Christmas Friday, December 26 Augusta Human Resources Department 530 Greene Street Room 601 – Municipal Building (706) 821-2303 (706) 821-2867 FAX Job Line: 821 -2305 Item # 2 WWW.AUGUSTAGA.GOV  Administrative Services Committee Meeting 10/27/2014 1:15 PM 2015-2019 Consolidated Plan and 2015 Action Plan Department: Housing and Community Development Caption: Approve Year 2015 – 2019 Consolidated Plan and 2015 Action Plan for Community Development Block Grant (CDBG) Program, Home Investment Partnerships (HOME) Program, Emergency Solutions Grant (ESG) Program, Housing Opportunities for Persons with AIDS (HOPWA) Program. Background: In order to fulfill statutory and regulatory requirements mandated by the U.S. Department of Housing and Urban Development with regard to the 2015-2019 Consolidated Plan and 2015 Action Plan, the City of Augusta is required to make available for public comment the 2015-2019 Consolidated Plan that provides the jurisdiction an opportunity to review the City of Augusta, Housing and Community Development Department’s local strategy to address needs in the areas of community development, economic development, housing and homelessness. This proposal includes an Action Plan for 2015 with a budget that includes anticipated funding allocations for the Community Development Block Grant ($1,703,221), HOME ($733,800), ESG ($142,880) and HOPWA ($927,957) plus CDBG Program Income from loan repayments of $150,000 and HOME loan repayments of $235,000. Analysis: If supported by the Augusta City Commission, the Housing and Community Development Department will be able to fund these projects in accordance with the submission of the 2015-2019 Consolidated Plan to the U. S. Department of Housing and Urban Development (HUD). Financial Impact: If approved by the City Commission, the Plan will continue to provide funding of needed services and housing projects for low- to moderate-income households throughout the City of Augusta. Alternatives: None Recommended Recommendation: Accept the 2015-2019 Consolidated Plan Action Plan by Cover Memo resolution, so that the Housing and Community Development Item # 3  Deparment may move to submit this plan to the HUD Regional Office (Atlanta, GA) for REVIEW AND APPROVAL. Funds are Available in the Following Not Applicable Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 3  Attachment number 1 \nPage 1 2015 PROPOSED ALLOCATIOS 2015 (CDBG) Community Development Block Grant Program B-15-MC-13-0004 Proposed Budget Entitlement $1,703,221.00 Program Income $150,000.00 TOTAL $1,853,221.00 Project Proposed IDIS # # Projects Budget Acquisition ($90,305) 15010 Acquisition $90,305.00 Public Facilities ($50,000) 15030 Jessye Norman Improvements $50,000.00 Clearance/Demolition ($236,713) 15040 Clearance & Demolition $236,713.00 Public Services ($253,500) 15050 Action Ministries, Inc. $19,000.00 15051 Augusta Mini Theatre $14,000.00 15052 Boys & Girls Club of the CSRA $19,000.00 15053 CSRA Business League $12,500.00 15054 CSRA EOA $24,000.00 15055 Golden Harvest Food Bank $14,000.00 15056 Good Hope Social Services $5,000.00 15057 Hope House $19,000.00 15058 Kids Restart $19,000.00 15059 MACH Academy $15,000.00 1505A New Bethlehem Community Center $10,000.00 1505B Salvation Army $21,500.00 1505C Senior Citizens Council $10,000.00 1505D United Way of the CSRA $19,000.00 1505E HCD Homeless Transportation $32,500.00 TOTAL $253,500.00 Housing and Community Development 925 Laney-Walker Boulevard, Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783 www.augustaga.gov Item # 3  Attachment number 1 \nPage 2 Proposed 2015 CDBG PROPOSED ALLOCATIONS (CONTINUED) Budget Permanent Supportive Housing ($24,483) 1405H Supportive Housing Project(s) $24,483.00 Relocation ($60,000) 14080 Relocation - HCD $60,000.00 Rehabilitation ($685,076) 14140 Housing Rehabilitation Program $685,076.00 Economic Development ($82,500) 14181 Small Business Development $82,500.00 General Administration ($370,644) HCD Administrative (20% cap including PI) $335,644.00 Fair Housing $35,000.00 TOTAL $370,644.00 Housing and Community Development 925 Laney-Walker Boulevard, Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783 www.augustaga.gov Item # 3  Attachment number 1 \nPage 3 2015 Emergency Solution Grant (ESG) Program Proposed Budget Entitlement $142,880.00 Program Income $0.00 TOTAL $142,880.00 Project IDIS # # Projects E151 Action Ministries $22,164.00 E152 Family Promise of Augusta $20,000.00 E153__ Safe Homes, Inc. $25,000.00 E155 St. Stephens Ministry $15,000.00 E156 The Salvation Army $25,000.00 E157 United Way of the CSRA $25,000.00 E158 HCD Administration (7.5% cap) $10,716.00 TOTAL $142,880.00 Housing and Community Development 925 Laney-Walker Boulevard, Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783 www.augustaga.gov Item # 3  Attachment number 1 \nPage 4 2015 HOME Investment Partnerships Program Proposed Budget Entitlement $733,800.00 Program Income $235,000.00 TOTAL $968,800.00 Project IDIS # # Projects Housing Redevelopment Initiative $649,627.40 CHDO Set-aside (15% minimum) $105,118.50 Homeowner Assistance Program $100,000.00 CHDO Operating $40,675.00 HCD Administrative (10% cap) $73,379.10 TOTAL $968,800.00 Housing and Community Development 925 Laney-Walker Boulevard, Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783 www.augustaga.gov Item # 3  Attachment number 1 \nPage 5 2015 HOPWA Housing Opportunities for Persons with AIDS GA-H-15-F002 Proposed Budget Entitlement $938,098.00 Program Income TOTAL $938,098.00 Project IDIS # # Projects Hope Health, Inc. $370,955.00 St. Stephens Ministry $215,000.00 Family Initiative of the CSRA $150,000.00 East Augusta CDC $174,000.00 Administration (3% cap) $28,143.00 TOTAL $938,098.00 Housing and Community Development 925 Laney-Walker Boulevard, Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783 www.augustaga.gov Item # 3  Administrative Services Committee Meeting 10/27/2014 1:15 PM Disparity Study Department: Administrator's Office Caption: Discuss the update on the Disparity Study. (No recommendation from Administrative Services Committee September 29, 2014) (Referred from October 7 Commission meeting) (Referred from October 13 Administrative Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4  Administrative Services Committee Meeting 10/27/2014 1:15 PM Minutes Department: Clerk of Commission Caption: Motion to approve the minutes of the Administrative Services Committee held on October 13, 2014. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5 Attachment number 1 \nPage 1 Item # 5 Attachment number 1 \nPage 2 Item # 5