Zoning Meeting

Chairman Joe Allred Board Members Public Works Director Ballard Planning Ben Mower Mark Redmond Robin Moran Commission Secretary/Recorder Kay Burgess Tuesday, Nov. 4, 2025, 6:00 pm Kaelyn Meyers Steve Collins Secretary Minutes Anissa McDonald Alternate Visitors Item Jeffrey Baker A. CALL ZONING MEETING TO ORDER Glen Henningsen Prayer and Pledge of Allegiance – Steve Collins Al Kettle Welcome and Roll Call – Chairman Joe Allred welcomed all in Leah Bastian attendance and called roll. Those in attendance include Board Brent Bastian Members Mark Redmond, Robin Moran, Kay Burgess, Steve Collins and Secretary Kaelyn Meyers. Secretary Anissa McDonald was excused. Conflicts of Interests -- All Planning and Zoning Members who have a conflict with any item on the agenda please state concern. No conflicts listed. B. APPROVAL OF AGENDA Motion made by Board Member Mark Redmond to approve the agenda as written, 2nd by Board Member Robin Moran. All in favor. Yea Nay Board Members Joe Allred Mark Redmond Robin Moran Kay Burgess Steve Collins C. APPROVAL OF PAST MINUTES ➢ Oct. 7, 2025 Motion made by Board Member Steve Collins to approve the Minutes of October 7, 2025 as corrected. 2nd by Board Member Kay Burgess. All in favor. Yea Nay Board Members Joe Allred Mark Redmond Robin Moran Kay Burgess Steve Collins D. RETURNING PAST AGENDA ITEMS 1. PUBLIC HEARING – Zone Change, Rob McNeel 6:15 p.m. ➢ Motion to open Public Hearing Motion made by Board Member Mark Redmond to close our regular meeting and open the Public Hearing at 6:15 p.m. 2nd by Board Member Robin Moran. All in favor. November 4, 2025 1  Yea Nay Board Members Joe Allred Mark Redmond Robin Moran Kay Burgess Steve Collins ➢ Public Comments Joe Allred asked to reiterate that this was the property next to Mi Casa owned by Max Rasmussen trust. Rob McNeel indicated that when speaking with UDOT, they gave a few options regarding the access into the property. One is to use the Mi Casa access with making another access to leave. 2nd is to do a shared access with Rassmussen property with another dead center of the property. Rob said he will check this out in the next day or two to see what access he would go for. This is designed for about 79 units. After changing a few things, it will be about 70 something. Without seeing a final regarding the accesses, it will be hard to approve the zone change. Lloyd Rasmussen was in attendance and stated that his access would be a possibility. This is in a LLC with Robert Rasmussen as the trustee. Chairman Joe Allred stated that he thinks that the limit is 60 units for only one access. Joe suggests we table any motion until further meetings to show the accesses and the issues with the number of units. ➢ Motion to close Public Hearing Motion made by Board Member Mark Redmond to close the Public Hearing and go back into our regular meeting. 2nd by Board Member Robin Moran. All in favor. Board Members Joe Allred Mark Redmond Robin Moran Kay Burgess Steve Collins ➢ Additional Planning Commission Discussion It was decided that we table the motion until further notice. E. NEW AGENDA ITEMS 1. MINOR SUBDIVISION – Glen Henningsen Glen Henningsen explained that they want to split off parcel B to sell in the future for another home. Parcel A has a home on with a nice pasture in the back. They increased the property to 100 feet and added an easement for the property. There was a discussion regarding the size of the property needing to be ½ acre. This is a little smaller but was decided that it fits in with the rest of the property on the roadway. Motion was made by Board Member Mark Redmond to approve the Minor Subdivision for Glen Henningsen. 2nd by Board Member Robin Moran. All in favor. Board Members Joe Allred Mark Redmond Robin Moran Kay Burgess Steve Collins 2. DEVELOPMENT PROCESS DISCUSSION – Jeff Baker Jeff Baker wanted to discuss with the board how the development process is going right now and how we can make it better in the future. From the Cities standpoint development with Ballard Springs is being changed as they are building the design. We need to hold to the design that they bring in for approval. Some of the fiscal issues with November 4, 2025 2  Ballard Springs is that our engineer has had to do a lot of extra work and we have paid out of pocket around $4500.00 for Jeff Baker to come in and have to make changes and or do the design for their contractor. He suggests that we create an escrow account that a certain amount (to be determined by a percentage of the work) will be put into this account from the developer. This money can be used to reimburse the city for extra money going out for problems caused by their developer. For the Ballard Springs Development, a concept plan was approved in planning and zoning. These are plans regarding the land, zoning, etc. After the topical plans were approved, they thought they were ready to start work. At that point, they should have submitted a complete site plan which Ben Mower, our engineer Jeff Baker along with others should have marked approved before any work was started. We need to have a better process to make sure the plan is complete, and we need to make sure the right people see and approve the process. Other cities have a zoning director that helps walk through everything that is needed on plats before they are approved. Ben Mower stated that with the changes coming to Ballard, our current process is going to catch up with issues sooner or later and we need to address the process by either hiring someone or having someone who could be compensated to make sure the process goes right. Suggestions include changing the ordinance to include better fee schedules, escrow account, and all site and construction plans which are engineered drawings, to be approved by City, Al Kettle our zoning administrator, Ben Mower and Engineer Jeff Baker before work commences. F. STANDARD PUBLIC COMMENTS G. FOLLOW-UP ON TABLED ITEMS – H. FOLLOW-UP ON PAST BOARD ASSIGNMENTS I. ZONING BOARD ADJOURN Motion made by Board Member Mark Redmond to adjourn Zoning Meeting at 7:10 p.m. 2nd by Board Member Robin Moran. All in favor. Board Members Joe Allred Mark Redmond Robin Moran Kay Burgess Steve Collins _______________________________________ __________________________ Chairman Joe Allred Date _______________________________________ __________________________ Secretary Kaelyn Meyers Date Approved Signed Copy filed in the Ballard City Offices November 4, 2025 3