Bartlesville City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, May 2, 2016 Immediately following the Bartlesville Municipal Authority City Hall, Council Chambers Special Meeting beginning at 7 p.m. 401 S. Johnstone Avenue Bartlesville, OK 74003 Vice Mayor Dale Copeland 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Vice Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. Citizens to be heard. 4. City Council Announcements and Proclamations. 5. Authorities, Boards, Commissions and Committee Openings • One opening on the Ambulance Commission • One opening on the Bartlesville Area History Museum • Two openings on the Sanitary Sewer Improvement Oversight Committee • One opening on the Tree Committee • Two openings on the White Rose Cemetery Board 6. Consent Docket a. Approval of Minutes i. Special Meeting Minutes of April 18, 2016. b. Approval of Appointment, Reappointments and Ratifications on Authorities, Boards, Commissions, and Committees. i. Appointment of Mr. Andrew Gordon to serve a three year term on the City Planning Commission at the recommendation of Mr. Kane. ii. Ratification at the recommendation of the BRTA of Mr. David Nickel to serve a three year term on the Bartlesville Redevelopment Trust Authority at the recommendation of Mayor Gorman. c. Approval of Contracts and Agreements i. Approval of Memorandum of Agreement with District Attorney for sharing seizure and forfeiture proceeds. ii. Approval of Renewal Agreement between the City of Bartlesville and Independent School District No. 30 to authorize ISD #30 to implement and enforce its policies and procedures on the parking areas on the City streets adjacent to the Bartlesville High School. iii. Approval of Renewal Agreement between the City of Bartlesville and Independent School District No. 30 to authorize ISD #30 the development, utilization and maintenance of the real estate adjacent to the Central Middle School and to enforce its policies and procedures on the said real estate. d. Approve Authorization to Deed Property i. Authorize the City of Bartlesville to deed land in Industrial Park to Bartlesville Development Authority for subsequent conveyance to ONG or one of its affiliates. e. Receipt of Bids i. Bid No. 2015-2016-021 for Library Interior Painting. ii. Bid No. 2015-2016-022 for a Backhoe 7. Discuss and take action to reject bids received for Bid No. 2015-2016-021 for Library Interior Painting and to rebid the project. Presented by Shellie McGill, Interim Library Director. 8. Discuss and take action with respect to a resolution of the City of Bartlesville, Oklahoma (the “City”) approving the incurrence of indebtedness by the Bartlesville Municipal Authority (the “Authority”) issuing its Utility System Revenue Note, Series 2016 (the “Note”); providing that the organizational document creating the Authority is subject to the provisions of the indenture authorizing the issuance of said note; waiving competitive bidding with respect to the sale of said note and approving the proceedings of the Authority pertaining to the sale of said Note; approving and authorizing the execution of an amended lease agreement and operation and maintenance contract, by and between the City and the Authority pertaining to the City’s water and sanitary sewer systems; and containing other provisions relating thereto. Presented by Mike Bailey, Administrative Director/CFO. 9. Report on the performance of the 2015 management agreement for the operation of the Sooner and Frontier Swimming Pools. Presented by Robert Phillips, CEO of the Richard Kane YMCA. 10. Discuss and take action on a management agreement with the YMCA for the operation of Sooner and Frontier Swimming Pools for the 2016 Summer Season. Presented by Lisa Beeman, Director of Parks and Recreation. 11. Discuss and take action on an appeal from Clayton V. Black on a dilapidated structure judgment against his property located at 1445 SW Oak Ave., Bartlesville, Oklahoma. Presented by Larry Silver, Neighborhood Services Supervisor. 12. Discuss and take action on an appeal from Pennie L. Zachary on a dilapidated structure judgment against her property located at 521 SE Penn Ave., Bartlesville, Oklahoma. Presented by Larry Silver, Neighborhood Services Supervisor. 13. Discuss and take action regarding a professional service contract with Tetra Tech to update the Wastewater Treatment Plan including a Reuse Feasibility Study. Presented by Terry Lauritsen, Director of Water Utilities. 14. Presentation of water utility rate structures as requested by City Council, followed by discussion and take possible action to direct staff to prepare all documents necessary to amend the City’s utility rates. Presented by Mike Bailey, Administrative Director/CFO. 15. Discuss and take action to approve a Request for Proposal (RFP) for the purpose of obtaining a qualified Certified Public Accountant to perform the audit of the financial statements of the city and its related component units. Presented by Vice Mayor Copeland. 16. New Business 17. City Manager and Staff Reports. 18. City Council Comments and Inquiries. 19. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 6 p.m. on Thursday, April 28, 2016. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.