City Council Notice and Agenda for Special Meeting

SPECIAL MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, April 18, 2016 at 7 p.m. City Hall, Council Chambers Mayor Tom Gorman 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Gorman. 2. Roll Call and Establishment of a Quorum. 3. The invocation will be provided by Pastor JoAnn Thompson, God’s Gathering Place. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. • Fair Housing Month - April 2016 • Flood Awareness Month - April 2016 • Arbor Day – April 23, 2016 • National Music Week - May 1-8, 2016 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Ambulance Commission • One opening on the Bartlesville Area History Museum • One opening on the Bartlesville Redevelopment Trust Authority • Two openings on the Sanitary Sewer Improvement Oversight Committee • One opening on the Tree Committee • Two opening on the White Rose Cemetery Board 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of April 4, 2016. b. Appointment, Reappointments and Ratifications on Authorities, Boards, Commissions, and Committees. i. Reappointment of Mr. James Veit for an additional three year term on the Bartlesville Community Center Trust Authority at the recommendation of Vice Mayor Copeland. c. Approval of Election to the OMAG Board of Trustees i. Approve and authorize the Mayor to sign the City of Bartlesville’s Ballot electing Mike Bailey and Gina Snedeker to the OMAG Board of Trustees. d. Approval of Agreement i. Approval of a professional service contract with Tetra Tech, Inc. for the 2016 Wastewater Collection System Rehabilitation Project (Phases 3 & 4). e. Receipt of Financials i. Interim financials for the eight months ended February 29, 2016. 8. A public hearing to provide opportunity for public comment regarding a proposal for the creation of Increment District No. 10, City of Bartlesville, Oklahoma. Presented by Jered Davidson, TIF Counsel. 9. Discuss and take action to approve an ordinance approving utilization of apportioned tax revenues authorized by statewide vote adopting Article 10, Section 6C of the Oklahoma Constitution and implemented by the Local Development Act, 62 O.S. §850, et seq; approving and adopting The Silver Lake Village Economic Development Project Plan and expressing intent to carry out the Project Plan; ratifying and confirming the actions, recommendations and findings of the Review Committee and the Bartlesville City Planning Commission; creating and establishing Increment District No. 10, City of Bartlesville; designating and adopting the increment district boundaries and the project area boundaries; adopting certain findings; reserving to the City of Bartlesville, Oklahoma, the authority to make minor amendments to the Project Plan; authorizing the City Council of the City of Bartlesville, Oklahoma to carry out and administer the Project Plan; establishing a Tax Apportionment Fund; authorizing directions for prospective apportionment of tax increments; establishing an allocation of use for tax increments; declaring apportionment funds to be funds of the City and limiting the pledge of apportioned increments to increments actually apportioned by the City; authorizing the City Council of the City of Bartlesville, Oklahoma, or a public trust designated thereby, to implement the Project Plan utilizing apportioned tax increments to pay or reimburse project costs directly and/or to issue bonds or notes, if feasible and desirable, to pay project costs and to retire said bonds or notes from apportioned tax increments; providing for severability; declaring an emergency; and containing other provisions related thereto. Presented by Jered Davidson, TIF Counsel. 10. Discuss and take action on a review of an appeal filed by property owner Gregory M. Cantrell on a dilapidated structure at 232 NW Theodore, Bartlesville, Oklahoma, first heard by the City Council on September 8, 2015. Presented by Larry Silver, Supervisor, Neighborhood Services. 11. Discuss and take action on an appeal filed by property owner Ashley Doggett and potential buyer, Daniel Beltz, on a dilapidated structure located at 1515 SW Oak Avenue, Bartlesville, Oklahoma; action tabled on March 7, 2016 to be acted upon at next City Council Meeting. Presented by Larry Silver, Supervisor, Neighborhood Services. 12. Recess in order to move into the City Hall First Floor Conference Room to conduct a workshop session. 13. Reconvene the Special City Council Meeting. 14. Presentation and discussion on utility rates and the related Leidos utility rate study. Presented by Mike Bailey, Administrative Director/CFO. 15. City Manager and Staff Reports. 16. City Council Comments and Inquiries. 17. Adjournment. The Notice of Meeting and Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5 p.m. on Thursday, April 14, 2016. /s/Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.