City Council Regular Meeting Agenda

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, April 4, 2016 Immediately following the BEA Meeting that will City Hall, Council Chambers begin at 7 p.m. 401 S. Johnstone Avenue Bartlesville, OK 74003 Mayor Tom Gorman 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Gorman. 2. Roll Call and Establishment of a Quorum. 3. Citizens to be heard. 4. City Council Announcements and Proclamations. • Civitan Month – April 2016 • Toastmasters Month – April 2016 • Public Safety TeleCommunications E911 Professionals Week – April 11-15, 2016 5. Authorities, Boards, Commissions and Committee Openings • One opening on the Ambulance Commission • One opening on the Bartlesville Area History Museum • One opening on the City Planning Commission • One opening on the Bartlesville Redevelopment Trust Authority • Two openings on the Sanitary Sewer Improvement Oversight Committee • One opening on the Tree Committee 6. Consent Docket a. Approval of Minutes i. Regular Meeting Minutes of March 7, 2016. b. Approval of Appointment, Reappointments and Ratifications on Authorities, Boards, Commissions, and Committees. i. Appointment of Councilman Callahan to serve as a voting member on the History Museum Trust Authority and the Street and Traffic Committee. ii. Reappointment of Mr. Joe Todd and Ms. Linda Hobbs to additional three-year terms on the White Rose Cemetery Board at the recommendation of Mayor Gorman. c. Approval of Contracts and Agreements i. Between the City of Bartlesville and Kleinfelder to provide construction observation and testing services for the City of Bartlesville Public Safety Complex in the amount of $19,700. ii. Between the City of Bartlesville and Wilbert Memorials for the resetting/leveling/straightening of several large stones in White Rose Cemetery in an amount of approximately $4,930.00. iii. Second Amendment to Tower/Ground Lease Agreement between the City of Bartlesville and New Cingular Wireless PCS, LLC for Cell Site Number TU0137, Cell Site Name SE WT Bartlesville, referred to as South Tank. d. Approval of Resolution i. A resolution approving participation with the State of Oklahoma Department of Transportation in a traffic signal project. e. Receipt of Financials i. Interim Financials for the seven months ended January 31, 2016. f. Receipt of Bids i. Bid No. 2015-2016-020 for a Fairway Mower for Adams Golf Course. 7. Discuss and take action to award Bid No. 2015-2016-020 for a Fairway Mower for Adams Golf Course. Presented by Vice Mayor Copeland. 8. Discuss and take action on a motion to receive a resolution adopting the recommendations and findings of the Tax Incentive District Review Committee in regard to the formation of Increment District No. 10, City of Bartlesville, Oklahoma. Presented by Nate Ellis, TIF Counsel. 9. A public hearing to provide information and answer questions regarding a proposal for the creation of Increment District No. 10, City of Bartlesville, Oklahoma. Presented by Nate Ellis, TIF Counsel. 10. A public hearing to consider and take action on Case No. PC-15-13-RZ/PUD/SDP an application from David Wood on behalf of the Bartlesville Development Authority for approval of a Rezoning from RA and RS-10 (Agricultural and Single Family Residential) to C-5/PUD and RM-1.5/PUD (General Commercial and Multi-Family Residential) and a Supplemental Designation Planned Unit Development of approximately 115 acres, and Site Development Plan approval of a 12.6 acre tract located within this 115 acre tract, located at the southeast corner of Adams Boulevard and Silver Lake Road, legally described as a tract of land in the Northwest quarter of Section 17, Township 26 North, Range 13 East of the Indian Meridian, Bartlesville, Washington County, Oklahoma. Presented by Lisa Beeman, Director of Community Development. 11. Discuss and take action to approve the City of Bartlesville’s FY 2015 Audit. Presented by Debbie Mueggenborg, CPA, Stotts, Archambo, Mueggenborg and Barclay. 12. New Business 13. City Manager and Staff Reports. 14. City Council Comments and Inquiries. 15. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5 p.m. on Thursday, March 31, 2016. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.