City Council Special Meeting

NOTICE OF SPECIAL MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, May 21, 2018 City Hall, Council Chambers 7:00 p.m. 401 S. Johnstone Avenue Bartlesville, OK 74003 Mayor Dale Copeland 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Minister Aaron Kirkpatrick, Adams Boulevard Church of Christ. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. 6. Authorities, Boards, Commissions and Committee Openings a. Three openings on the Construction and Fire Codes Appeals Board b. One opening on the Park Board c. One opening on the Bartlesville Redevelopment Trust Authority 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of May 7, 2018 b. Approval of Appointments, Reappointments and Ratifications to Authorities, Boards, Commissions and Committees i. Reappointment of Kay Little and Andrea Novak to additional three-year terms on the Community Center Trust Authority at the recommendation of Mayor Copeland. c. Approval of Resolutions i. Approve a resolution amending Section 2 of Resolution No. 3330, by adding a 9 Hole Rate of $14.00 at Adams Municipal Golf Course. 8. Receive bids for the purchase of $9,725,000 Combined Purpose General Obligation Bonds, Series 2018A of the City and vote to award said Bonds to the lowest bidder complying with the notice of sale and instructions to bidders or to reject all bids. Presented by Jon Wolff, Municipal Finance Services, Inc. 9. Discuss and take action to approve an Ordinance providing for the issuance of Combined Purpose General Obligation Bonds, Series 2018A in the sum of $9,725,000 by the City of Bartlesville, Oklahoma, authorized at an election duly called and held for such purpose; prescribing form of Bonds; providing for registration thereof; designating the Registrar for the issue; providing for levy of an annual tax for the payment of principal and interest on the Bonds and fixing other details of the issue; approving the forms of a Continuing Disclosure Agreement and an Official Statement; authorizing executions and actions necessary for the issuance and delivery of the Bonds; and declaring an emergency. Presented by Jon Wolff, Municipal Finance Services, Inc. 10. Receive bids for the purchase of $525,000 General Obligation Limited Tax Bonds, Series 2018B of the City and vote to award said Bonds to the lowest bidder complying with the notice of sale and instructions to bidders or to reject all bids. Presented by Jon Wolff, Municipal Finance Services, Inc. 11. Discuss and take action to approve an Ordinance providing for the issuance of General Obligation Limited Tax Bonds, Series 2018B in the sum of $525,000 by the City of Bartlesville, Oklahoma, authorized at an election duly called and held for such purpose; prescribing form of Bonds; providing for registration thereof; designating the Registrar for the issue; providing for levy of an annual tax for the payment of principal and  interest on the Bonds and fixing other details of the issue; approving the forms of a Continuing Disclosure Agreement and an Official Statement; authorizing executions and actions necessary for the issuance and delivery of the Bonds; and declaring an emergency. Presented by Jon Wolff, Municipal Finance Services, Inc. 12. Discuss and take action to approve an Agreement for Component Executive Recruitment Services for the Police Chief Position with Strategic Government Resources, Inc. Presented by Shellie McGill, Director of Human Resources. 13. Discuss and take action on the appointment of Brad Doenges as the Price Tower Arts Center Representative on the Tower Green Design Committee. Presented by Mr. Curd and Mr. Gentges. 14. Discuss and take action on the appointment of Maria Gus or Brad Borg as the Community Center Trust Authority Representative on the Tower Green Design Committee. Presented by Mayor Copeland. 15. City Manager and Staff Reports. 16. City Council Comments and Inquiries. 17. Recess in order to relocate into the 1st floor conference room for a workshop portion of the meeting. 18. Reconvene and open the workshop meeting. 19. Presentation and discussion of the City of Bartlesville proposed budget for Fiscal Year 2018-2019. Presented by Mike Bailey, Acting City Manager/Administrative Director/CFO. 20. Presentation and discussion of the Capital Improvements Program (CIP) Budget for FY 2018-2019. Presented by Micah Siemers, P.E., Director of Engineering. 21. Adjournment. The Notice of Meeting and Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 p.m. on Thursday, May 17, 2018. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.