1-27-25 Council Committee Meeting

1-27-25 COUNCIL COMMITTEE MEETING CAUCUS ROOM January 27, 2025 at 7:00 PM Manager's Report A. Resignation of Elizabeth Webb from the Shade Tree Commission Council acceptance of resignation from Elizabeth Webb on the Shade Tree Commission. B. 2025 Christmas Event C. Vacancies on Boards and Commissions 1. Discuss vacant board and commission seats for the Civil Service Commission, Parks and Recreation Board, and the Shade Tree Commission. Resident's Comments (non-agenda items only) General Policy and Finance Items A. 2025 Workstation Refresh Staff recommends that Council approves the payment in the amount of $16,460.00 from the IT Annual Workstation Upgrade budget, line item 06 418 410 2025, for the replacement of 10 HP workstations in 2025. B. Resolution R2-10-25A - Disposition of Records Staff recommends the approval of Resolution R2-10-25A for the disposition of records in accordance with the Retention and Disposition Schedule for Records of Pennsylvania Municipal Governments. C. Resolution R2-10-25E - Open Records Officer Staff recommends the approval of Resolution R2-10-25E, appointing Jahd Burns as the Open Records Officer for the Municipality of Bethel Park and appointing Nancy Guarino as the Assistant Open Records Officer. D. Civil Service Commission Alternate For Discussion Only Citizen's Comments - General Policy and Finance Items Health Safety and Welfare Items A. 2025 New Virtual File Server for the Police Department Staff recommends that Council approves payments in the amount of $1000.00 per month from the IT Police Azure File Server budget, line item 06 418 410 2025, for a new police file server in Microsoft Azure. B. 2025 Police Patrol Car MDT Replacements 1-27-25 Council Committee Meeting 2 January 27, 2025 Staff recommends that Council approves a payment in the amount of $86,995.00 from the Police Equipment MDT's (Public Safety) budget, line item 06 418 366 2503, for the replacement of 11 police patrol car mobile data terminals (MDT’s) in 2025. C. Police Department - Purchase of Police Equipment Staff recommends approval for the Police Department to purchase Police equipment (Patrol rifles and accessories) from the capital projects budget, line item 06 41 036 62501, in the amount of $30,000.00. D. Crossing Guards Agreement Staff recommends that Council approves the Agreement for Bethel Park School Crossing Guard Salaries effective January 1, 2025 through December 31, 2028. E. Police Department - Purchase 10 AED Units Staff recommends Council approve the purchase of 10 AED units for the Police Department from the capital budget, line item 06 410 366 2502. Citizens Comments - Health Safety and Welfare Items Citizens’ Comments – Planning and Zoning Items Planning and Zoning Items A. Resolution R2-10-25B Approving and Consenting to the Assignment of all the Municipality’s Approvals, Licenses and Permits Issued for the Development Known as “Bethel Trails Plan of Lots” from Phoenix Keystone Group, LLC to Bethel Trails Developers, LLC Staff recommends that Resolution R2-10-25B be placed on the February 10, 2025 Regular Council Meeting Agenda. Motion: A Motion to Approve Resolution No. R2-10-25B, “A Resolution of the Municipality of Bethel Park, County of Allegheny, Commonwealth of Pennsylvania, Approving and Consenting to the Assignment of all the Municipality’s Approvals, Licenses and Permits Issued for the Development known as “Bethel Trails Plan of Lots” from Phoenix Keystone Group, LLC To Bethel Trails Developers, LLC”. B. Resolution R2-10-25C Approving a Revision to the Official Sewage Facilities Plan for New Land Development Staff recommends Resolution R2-10-25C be placed on the February 10, 2025 Regular Council Meeting Agenda. Motion: I Move to Approve Resolution R2-10-25C, “A Resolution Approving a Revision to the Official Sewage Facilities Plan for New Land Development known as the Marshal and Shannon Blair Subdivision”. C. Resolution R2-10-25D Approving a Revision to the Official Sewage Facilities Plan for New Land Development Staff recommends that Resolution R2-10-25D be placed on the February 10, 2025 Regular Council Meeting Agenda. 1-27-25 Council Committee Meeting 3 January 27, 2025 Motion: A Motion to Approve Resolution R2-10-25D, “A Resolution Approving a Revision to the Official Sewage Facilities Plan for New Land Development known as the Sangimino-Ripepi Plan of Lots Subdivision”. D. Smoke and Vape Shops For Discussion Only E. Updates to Dumpster Ordinance Discussion on proposed updates to Dumpster Requirements for business properties. Public Works and Maintenance Items A. Municipal Building ADA Sidewalk Project Staff recommends that Council approves the payment in the amount of $47,516.74 from the Capital budget for the ADA sidewalk project. B. 2024 Storm Sewer Repair and Replacement Contract 1. Staff recommends the acceptance of Change Order 3 in the amount of $35,215.00 for Pay Application 5. 2. Staff recommends the approval of Pay application 5 in the amount of $77,296.75, $10,530.00 from capital budget and $66,766.75 from the operating budget, for the 2024 Storm Sewer Repair and Replacement Contract. C. Elm Tree Park Stormwater Improvements Project Staff recommends acceptance of Invoice #188281 in the amount of $13,805.75, to be paid from capital projects, flood control projects, to HRG for the Elm Tree Park Stormwater Improvement Project. D. 2025 Public Works Fuel System Upgrade Staff recommends that Council approve a payment in the amount of $15,437.65 from the capital budget under Vehicles & Equipment PW Fuel System Upgrade, for the Public Works Fuel Upgrade. E. 2024 Storm Sewer CCTV and Cleaning Contract Staff recommends the payment of Pay Application 2 in the amount of $4,846.85 from the capital budget for the 2024 Storm Sewer CCTV and Cleaning Contract. F. Elm Tree Park Stormwater Improvements Project Staff recommends acceptance of Invoice #189275 in the amount of $7,359.06 from capital projects budget, flood control projects, to HRG for the Elm Tree Park Stormwater Improvements Project. G. Demolition of 3204 Comanche Road Pay Application Staff recommends approval of payment to Dom Folino Construction LLC in the amount of $21,800.00 from the capital budget's Blight Demolition Project, for the completed demolition of 3204 Comanche Road. H. Millennium Park Field Lighting 1. Staff recommends acceptance of Change Order No. 2 from Allegheny City Electric, Inc. for a decrease to the contract price in the amount of $25,000.00. 1-27-25 Council Committee Meeting 4 January 27, 2025 2. Staff recommends approval of Allegheny City Electric’s Pay Application No. 5 in the amount of $38,024.29 from the capital projects budget, field lighting, for work on the Millennium Park Field Lighting Project. I. 2024 Capital Road Program 1. Staff recommends acceptance of Change Order No. 1 for an increase to the contract price in the amount of $3,151.20 to Telegraphis Landscape. 2. Staff recommends approval of Telegraphis Landscape’s Pay Application No. 2 & Final in the amount of $8,814.95 from the Capital Projects Budget Road Program, to close the 2024 Landscaping Project. 3. Staff recommends approval of Mele & Son’s Pay Application No. 2 in the amount of $190,184.68 from Capital Projects Budget Road Program, for work on the 2024 Road Program. J. Highland Road and Oxford Drive Improvements - Pay App. No. 3 (Final) 1. Staff recommends approval of Change Order No. 3 for the Highland Road and Oxford Drive Improvement Project for a credit in the amount of $2,470.00. 2. Staff recommends approval of Michael Facchiano Contracting, Inc.’s Pay Application No. 3 (Final) for the Highland Road and Oxford Drive Improvement Project in the amount of $18,126.50 from the Capital Budgets Oxford Drive and Highland Island Project. K. Jet Jack, Inc. Final Payment Application Staff recommends approving final payment to Jet Jack, Inc. for pipe lining services at the Waste Water Treatment Plant in the amount of $13,250.12 from budget Environmental Sewer System, line item Painters Run Sewer Shed, 20-436-867. L. Brookside Boulevard Request for Discussion on Brookside Boulevard M. East West Manufacturing & Supply Company Incorporated - Purchase HVAC System for Gymnasium in the Community Center Staff recommends approval to purchase a HVAC system 40T DX cooling system for the Gymnasium located in the Community Center from East West Manufacturing at the cost of $90,500.00. Monies will come from reserves. Citizens’ Comments – Public Works and Maintenance Items Adjournment