3-24-25 Council Committee Meeting

3-24-25 COUNCIL COMMITTEE MEETING CAUCUS ROOM March 24, 2025 at 7:00 PM Manager's Report A. May 26 Council Committee Meeting Date Change For Discussion Only B. Boards and Commissions Reappointments Staff recommends reappointing the following individuals to the Municipality's Boards & Commissions: -Terri Capristo to the Civil Service Commission with a term to expire 12/31/2027. -Russ Spicuzza to the Parks & Recreation Board with a term to expire 12/31/2027. -Katelyn Walsh to the Planning & Zoning Commission with a term to expire 12/31/2028. -Rick Raeder to the Planning & Zoning Commission with a term to expire 12/31/2028. -Machelle DeCarlo to the Shade Tree Commission with a term to expire 12/31/2029. -NancyJean Morrison to the Shade Tree Commission with a term to expire 12/31/2029. -Steven Regan to the Zoning Hearing Board with a term to expire 12/31/2029. -Dan Duff to the Zoning Hearing Board with a term to expire 12/31/2027. C. Memorial Day Parade Request For Discussion Only D. Veteran's Memorial Parking For Discussion Only E. Potential Steep PRT Cuts For Discussion Only Resident's Comments (non-agenda items only) Citizen's Comments - General Policy and Finance Items General Policy and Finance Items A. 2025 Consolidation of Printer Leases Staff recommends that Council approve the proposal and leasing option for 60 months from Precision Copier in the amount of $2,888.46 that will come from the General Fund, line items 01-410-119, 01-400-119, 01-407-119, 01-452-119, and 01-416-119. This will consolidate the majority of our printer leases and provide a cost savings of approximately $555.18 monthly, or $6,662.21 annually. B. Resolution R4-14-25A - Disposition of Records Motion: I move to approve Resolution R4-14-25A for the disposition of records in accordance with the Retention and Disposition Schedule for Records of Pennsylvania Municipal Governments. C. Resolution for Community Conservation Partnerships Program through Department of Conservation and Natural Resources Motion: I move that Council adopt Resolution R4-14-25B to approve the application of Community Conservation Partnerships Program Funds through the Department of Conservation and Natural Resources. 3-24-25 Council Committee Meeting 2 March 24, 2025 D. Information Technology and Website Discussion For Discussion Only Citizens Comments - Health Safety and Welfare Items Health Safety and Welfare Items A. Approval of Police Department Policy and Procedures Training/Manuals Staff recommends that Council approve a payment in the amount of $16,511.22 to Lexipol from the Public Safety General Fund Software Maintenance/Licenses budget, line item 410 542 0010, for the annual policy and procedures manuals and training. B. Approval of Police Department Suppressors Staff recommends that Council approve a payment in the amount of $6,816.60 to General Manufacturing Company from the Capital Projects Police Equipment Budget, line item 06 410 366 2501, for the purchase of fourteen (14) Yankee Hill Machine Turbo K-RB Suppressors. The full amount of $6,816.60 will be reimbursed to the Capital Projects Equipment Budget, line item 06 410 366 2501, by the Community Foundation. Citizens’ Comments – Planning and Zoning Items Planning and Zoning Items A. Presidential Plaza Subdivision No. 2 Major Subdivision #2025-0057 - Request for Preliminary / Final Plan Approval Staff recommends that Council grant preliminary and final plan approval to the major subdivision plan at 1680 Washington Road, entitled “Presidential Plaza Subdivision No. 2, Major Subdivision Application 2025-0057." This was last revised on February 6, 2025 and is subject to the applicant satisfactorily addressing the March 6, 2025 Gateway Engineering and the March 4, 2025 Municipal Planner comment letters. Citizens’ Comments – Public Works and Maintenance Items Public Works and Maintenance Items A. Mollyhill Playground Design For Discussion Only B. Sanitary System Capital Project Planning Discussion Discussion on the planning and management of capital improvements to the Sewer System. C. C2:14 Greenwald Flood Protection Project For Discussion Only D. 2025 Camera Server for Public Works Staff recommends that Council approve the updated cost of $18,880.00, an increase of $934, for a new camera server at Public Works from the Capital Budget, line item 06- 402-451-2503. E. 2025 Camera Server for Simmons Park Staff recommends that Council approve the updated cost of $19,398.00, an increase of $1,336, for a new camera server at Simmons Park from the Capital Budget, line item 06-402-451-2502. 3-24-25 Council Committee Meeting 3 March 24, 2025 F. 2025 Camera Server for Moury Park Staff recommends that Council approve the updated cost of $15,995.00, an increase of $550.00, for a new camera server at Moury Park from the Capital Budget, line item 06- 402-451-2501. G. Millennium Park Lighting Payment Staff recommends approval for the payment of Allegheny City Electric’s Pay Application No. 6 in the amount of $32,466.28 from Capital Budget, line item 06-451- 451-2024 for work on the Millennium Park Field Lighting Project. H. 2025 Geo Plan Replacement Software Staff recommends that Council approves the purchase of the new Municity 5 software from capital projects budget line item 06 416 542 2025, in the amount of $73,264.00. I. Library Road (SR 0088) and Milford Signal Upgrade Contract Staff recommends that Council award the contract for the Library Road and Milford Drive Signal Upgrades Project to the lowest bidder Bruce-Merrilees Electric Company in the amount of $198,985.00 from the Capital Budget, line item 06-433-650-2023. J. 2024 Storm Sewer CCTV and Cleaning Contract Staff recommends the payment of Pay Application 2 for $34,885.63 from the Capital Projects CCTV budget, line item 06-430-753-2402. K. 2024 Storm Sewer Repair and Replacement Staff recommends the payment of Pay application 7 and change order 4 from General Fund line item 01-416-561, for the amount of $198,501.25, CCTV Capital Budget line item 06-430-753-2402 for $40,612.68, and from MS4 Capital Projects line item 06-430- 753-000 for $5,406.07. L. Shade Tree Commission – DCNR TreeVitalize Grant Staff recommends acceptance of the low bid of $11,097.00 from Lake Forest Gardens from the General Fund, Shade Tree Commission 06-416-400 to be reimbursed via the TreeVitalize Grant. Adjournment Old Business