City Council Agendas

CITY OF BLUE SPRINGS, MISSOURI MINUTES OF COUNCIL MEETING MAY 1, 2017 A meeting of the City Council of the City of Blue Springs, Missouri, was held on Monday, May 1, 2017, 6:00 p.m. in the Council Chambers of the Howard L. Brown Public Safety Building, 1100 Smith Street with Mayor Carson Ross presiding . COUNCILMEN IN Jerry Kaylor Dale Carter ATTENDANCE Chris Lievsay Kent Edmondson Ron Fowler Susan Culpepper Also present were City Administrator Eric Johnson, Deputy City Administrator Adam Norris, Assistant City Administrator Christine Cates, City Attorney Jacqueline Sommer, and City Clerk Sheryl Morgan. CALL MEETING Mayor Carson Ross called the City Council meeting to order and led TO ORDER in the Pledge of Allegiance. APPROVE CITY COUNCIL Councilman Culpepper moved to approve the Minutes of the April MINUTES 17, 2017 meetings (Agendas 1 and 2) of the City Council meeting. Motion seconded by Councilman Carter and carried with the following votes: Councilman Kaylor- Aye Councilman Carter- Aye Councilman Lievsay- Aye Councilman Edmondson -Aye Councilman Fowler- Aye Councilman Culpepper- Aye Mayor Ross- Aye APPROVE BOARDS/ Councilman Culpepper moved to approve the following COMMISSIONS Board/Commission appointments/reappointments: APPOINTMENTS/ REAPPOINTMENTS Appearance Review Committee: Reappointment: Bob Frost David Smith David Smith as Chairman Board of Adjustment: Reappointment: DeWayne Duhon Community Development Advisory Committee: Appointment: Dale Carter (Council rep.) Kent Edmondson (Council rep .) Ron Fowler (Council rep.) Development Advisory Commission: Reappointment: Susan Culpepper (Council rep .) Downtown Review Board: Reappointment: Jennifer Hauschild Cindy Miller Yvonne Woods Chris Lievsay (Council rep.) Kent Edmondson (Council rep.) May 1, 2017 City Council Meeting Page 2 Economic Development Corporation: New Appointment: Justin Beal Reappointment: Bill Essmann Mike Lally as Chairman Erin Curry as Vice Chairman Susan Culpepper (Council liaison) Historic Preservation Commission: New Appointment: Frances Hose Reappointment: Chris Birkenmaier Chris Lievsay (Council rep.) Human Relations Commission: New Appointment: Marjorie Majors Chris Lievsay (Council liaison) Reappointment: Susan Stokenbury Kynette Campbell as Chairman Gino Bueno as Vice Chairman Jane Bowerman as Secretary Park Commission: New Appointment: Kent Edmondson (Council liaison) Reappointment: Brandon Jackley Keith Hannaman Maureen Johnson Planning Commission: New Appointment: Dale Carter (Council liaison) Reappointment: Mitchell Peil Public Art Commission: New Appointment: Jerry Kaylor (Council liaison) Public Safety Citizen Advisory Board: New Appointment: Charlie Waites Cynthia Savel Cindy Hood as Vice Chairman Ron Fowler (Council liaison) Reappointment: Bob Morton as Chairman Natalie Beltgens Cindy Hood Solid Waste Commission: New Appointment: John Nolan Chris Lievsay (Council liaison) Motion seconded by Councilman Carter and carried with the following votes: Councilman Kaylor- Aye Councilman Carter- Aye Councilman Lievsay - Aye Councilman Edmondson -Aye Councilman Fowler- Aye Councilman Culpepper- Aye Mayor Ross- Aye RESOLUTION 30-2017 - Councilman Culpepper moved to adopt Resolution No. 30-2017 DISPOSITION OF approving the destruction of records pursuant to the City's Records RECORDS Retention , Management, and Destruction Policy. Motion seconded by Councilman Carter and carried with the following votes: 2 May1,2017 City Council Meeting Page 3 Councilman Kaylor- Aye Councilman Carter- Aye Councilman Lievsay- Aye Councilman Edmondson - Aye Councilman Fowler- Aye Councilman Culpepper- Aye Mayor Ross - Aye RESOLUTION 31-2017- Councilman Culpepper moved to adopt Resolution No. 31-2017 CONTRACT FOR approving a contract with Stirling Lawn & Landscape Inc., dba U.S. MOWING SERVICES Lawns of Kansas City in the amount of $84,630 for mowing services for City sites and right-of-ways. Motion seconded by Councilman Carter and carried with the following votes: Councilman Kaylor- Aye Councilman Carter- Aye Councilman Lievsay- Aye Councilman Edmondson - Aye Councilman Fowler- Aye Councilman Culpepper- Aye Mayor Ross - Aye PUBLIC HEARING - Mayor Ross opened the Public Hearing to consider annexation of ANNEXATION OF A right-of-way for a portion of Eastbound US 40 Highway (ANNX-09- PORTION OF 16-5512) at 6:02 p.m. The minutes of the public hearing were EASTBOUND US 40 recorded by a certified court reporter. City Clerk Sheryl Morgan HIGHWAY (ANNX-09-16- entered one exhibit into the record. 5512) STAFF REPORT Scott Allen reviewed the details of the annexation request. This is a request made by the City. COUNCIL DISCUSSION Mayor Ross stated this request is being made to move the City limits back to Indigo Hills Subdivision. The Mayor hearing no further comments for or against, closed the public hearing at 6:04 p.m. INTRODUCTION AND 1ST Councilman Culpepper introduced Bill No. 4487 annexing a portion READING - BILL NO. of US Eastbound 40 Highway right-of-way. City Clerk Sheryl 4487- ANNEXATION OF Morgan made the first reading of Bill No. 4487 by title; copies of the A PORTION OF proposed Bill having previously been made available to the public. EASTBOUND US 40 HIGHWAY (ANNX-09-16- 5512) Councilman Fowler moved to approve Bill No. 4487 upon its first reading and proceed with the second reading at the May 15, 2017 Council meeting. Motion seconded by Councilman Carter and carried unanimously. PUBLIC HEARING- Mayor Ross opened the Public Hearing to consider rezoning Blue REZONING BLUE RIDGE Ridge Bank (RZ-03-17-5745) at 6:05p.m. The minutes of the public BANK (RZ-03-17-5745) hearing were recorded by a certified court reporter. City Clerk Sheryl Morgan entered one exhibit into the record. STAFF REPORT Nathan Jurey, Associate Planner reviewed the rezoning application. The request was approved for recommendation with a vote of 7-1 by the Planning Commission on April 24, 2017. 3 May 1, 2017 City Council Meeting Page 4 APPLICANT Applicant, Jay Barnhart, stated this is an executive-style townhome project and is not a HUD project. COUNCIL DISCUSSION Councilman Fowler and staff discussed the neighboring residents' request for an eight-foot fence, which is only allowed in commercial districts. IN OPPOSITION TO Richard Lee addressed Council concerning fencing and setback requirements. COUNCIL DISCUSSION Mayor Ross asked staff to determine whether there is a way the City can require the fencing to be higher or a tree buffer between this project and the neighboring properties . The Mayor hearing no further comments for or against, closed the public hearing at 6:14p.m. INTRODUCTION AND 1ST Councilman Culpepper introduced Bill No. 4488 rezoning Blue READING - BILL NO. Ridge Bank from SF-7 (Single Family) & MF-14 (Moderate Density 4488- REZONING BLUE Multi-Family) to MF-1 0 (Low Density Multi-Family). City Clerk Sheryl RIDGE BANK (RZ-03-17- Morgan made the first reading of Bill No. 4488 by title; copies of the 5745) proposed Bill having previously been made available to the public. Councilman Fowler moved to approve Bill No. 4488 upon its first reading and proceed with the second reading. Motion seconded by Councilman Culpepper and carried unanimously. 2ND READING- BILL NO. Ms. Morgan made the second reading of Bill No. 4488 by title. 4488 Councilman Carter moved to adopt Bill No. 4488 upon its second reading and give it ORDINANCE NO. 4658, with a copy attached hereto and made a part of the minutes. Motion seconded by Councilman Edmondson and carried with the following vote: Councilman Lievsay- Aye Councilman Edmondson -Aye Councilman Fowler- Aye Councilman Culpepper- Aye Councilman Carter- Aye Councilman Kaylor- Aye Mayor Ross -Aye PUBLIC HEARING - Mayor Ross opened the Public Hearing to consider an Amendment AMENDMENT TO to the Ridgewood Place at Chapman Farms Lots 1-104 & Tracts A- RIDGEWOOD PLACE AT G Planned Unit Development at 6:15p.m. The minutes of the public CHAPMAN FARMS LOTS hearing were recorded by a certified court reporter. City Clerk Sheryl 1-104 & TRACTS A-G Morgan entered two exhibits into the record. PLANNED UNIT DEVELOPMENT(PUDC- 03-17-57 46) STAFF REPORT Matt Wright, Principal Planner reviewed the process and the details of the request for the Amendment to the Planned Unit Development Concept Plan. 4 May1,2017 City Council Meeting Page 5 COUNCIL DISCUSSION Councilman Fowler inquired about the previous emails received relating to the original public hearing. Councilman Culpepper stated she had requested the exhibits from the original application/public hearing be entered. City Clerk Sheryl Morgan stated the exhibits from the original public hearing are available and will be entered into the record as Exhibit 3 to this public hearing. APPLICANT Matt Schlicht, Engineering Solutions, spoke on behalf of the applicant and outlined changes from the previous application and public hearing. IN OPPOSITION TO Jason Brady, Natalie Beltgens, Jason Montgomery, Larry Jones, Thomas Delong and Brittany Boswell spoke in opposition to the project. Mr. Brady presented a Petition to Oppose Summit Custom Home's Amended Planned Development Concept Plan containing 17 original signatures. This Petition was entered into the record as Exhibit 4. A PowerPoint presentation used by Mr. Brady was entered into the record as Exhibit 5, and slides presented by Dr. Beltgens were entered into the record as Exhibit 6. COUNCIL DISCUSSION Council discussed the buffer between the neighboring subdivisions, as well as the percentage of increase in density from the previous Concept Plan. The Mayor hearing no further comments for or against, closed the public hearing at 7:35 p.m. INTRODUCTION AND 1ST Councilman Carter introduced Bill No. 4489 approving an READING - BILL NO. Amendment to the Ridgewood Place at Chapman Farms Lots 1-1 04 4489 - AMENDMENT TO & Tracts A-G Planned Unit Development. City Clerk Sheryl Morgan RIDGEWOOD PLACE AT made the first reading of Bill No. 4489 by title; copies of the proposed CHAPMAN FARMS LOTS Bill having previously been made available to the public. 1-1 04 & TRACTS A-G PLANNED UNIT DEVELOPMENT(PUDC- Councilman Lievsay moved to approve Bill No. 4489 upon its first 03-17-5746) reading and proceed with the second reading. Motion seconded by Councilman Carter and, after Council comments, the motion failed unanimously. COUNCIL DISCUSSION Council expressed concern in the process in bringing this matter to the state it is currently and thanked the residents and the developer in their efforts. Councilmen Culpepper and Lievsay disclosed they had each met with residents and the developer regarding this matter. PUBLIC HEARINGS - Mayor Ross stated that the applicant for the Rezoning and Amended ADAMS DAIRY SENIOR Planned Development Concept Plan for Adams Dairy Senior COMMUNITY PLANNED Community Planned Development, The Villas , has withdrawn their DEVELOPMENT, THE application and no action is needed on these items. VILLAS- REZONING (RZ- 01-17-5650) AND AMENDED PLANNED DEVELOPMENT 5 May1,2017 City Council Meeting Page 6 CONCEPT PLAN (PDC- 01-17-5651) INTRODUCTION AND 1sT Councilman Edmondson introduced Bill No. 4490 approving the final READING - BILL NO. plat for Colonial Highlands, First Plat. City Clerk Sheryl Morgan 4490- FINAL PLAT FOR made the first reading of Bill No. 4490 by title; copies of the proposed COLONIAL HIGHLANDS, Bill having previously been made available to the public. FIRST PLAT (PF-03-17- 5735) Councilman Fowler moved to approve Bill No. 4490 upon its first reading and proceed with the second reading . Motion seconded by Councilman Culpepper and carried unanimously. 2ND READING - BILL NO. Ms. Morgan made the second reading of Bill No. 4490 by title. 4490 Councilman Carter moved to adopt Bill No. 4490 upon its second reading and give it ORDINANCE NO. 4659, with a copy attached hereto and made a part of the minutes. Motion seconded by Councilman Edmondson and carried with the following vote: Councilman Carter- Aye Councilman Kaylor- Aye Councilman Edmondson -Aye Councilman Lievsay- Aye Councilman Culpepper- Aye Councilman Fowler- Aye Mayor Ross -Aye RESOLUTION 32-2017 - Councilman Edmondson moved to adopt Resolution No. 32-2017 DEVELOPMENT AND approving a Development and Maintenance Agreement with Sallee MAINTENANCE Homes, Inc. for Colonial Highlands On-Street Parking , Shared Use AGREEMENT WITH Paths, Sidewalks, Stormwater Systems and Best Management SALLEE HOMES, INC. Practices Maintenance. Motion seconded by Councilman Carter and carried unanimously. INTRODUCTION AND 1sT Councilman Edmondson introduced Bill No. 4491 approving the final READING - BILL NO. plat for Triangle Outer Road. City Clerk Sheryl Morgan made the 4491 -FINAL PLAT FOR first read ing of Bill No. 4491 by title; copies of the proposed Bill TRIANGLE OUTER ROAD having previously been made available to the public. (PF-04-17-5759) Councilman Fowler moved to approve Bill No. 4491 upon its first reading and proceed with the second reading . Motion seconded by Councilman Culpepper and carried unanimously. 2ND READING- BILL NO. Ms. Morgan made the second reading of Bill No. 4491 by title. 4491 Councilman Carter moved to adopt Bill No. 4491 upon its second reading and give it ORDINANCE NO. 4660, with a copy attached hereto and made a part of the minutes. Motion seconded by Councilman Edmondson and carried with the following vote: Councilman Edmondson -Aye Councilman Lievsay- Aye Councilman Culpepper- Aye Councilman Fowler- Aye Councilman Kaylor - Aye Councilman Carter- Aye Mayor Ross -Aye INTRODUCTION AND 1sT Councilman Fowler introduced Bill No. 4492 approving a Contract READING - BILL NO. for Services with the City's Prosecuting Attorney (Vernon Scoville 6 May1 , 2017 City Council Meeting Page 7 4492 - CONTRACT FOR Ill). City Clerk Sheryl Morgan made the first reading of Bill No. 4492 SERVICES WITH by title; copies of the proposed Bill having previously been made PROSECUTING available to the public. ATTORNEY Councilman Fowler moved to approve Bill No. 4492 upon its first reading and proceed with the second reading . Motion seconded by Councilman Culpepper and carried unanimously. 2N° READING - BILL NO. Ms. Morgan made the second reading of Bill No. 4492 by title. 4492 Councilman Carter moved to adopt Bill No. 4492 upon its second reading and give it ORDINANCE NO. 4661, with a copy attached hereto and made a part of the minutes. Motion seconded by Councilman Kaylor and carried with the following vote: Councilman Culpepper- Aye Councilman Fowler- Aye Councilman Kaylor- Aye Councilman Carter- Aye Councilman Lievsay- Aye Councilman Edmondson- Aye Mayor Ross- Aye PRESENTATION- Fred Stephenson, Senior Project Manager of Stantec Consulting, PAVEMENT presented the results of the 2016 Pavement Evaluation. A copy of MANAGEMENT the PowerPoint and Executive Summary from Stantec is attached to PROGRAM BY STANTEC these Minutes and incorporated herein. Chris Sandie, Director of Public Works, recommended next steps to the Council. MAYORAL Mayor Ross stated he has a lot of family birthdays in May. ANNOUNCEMENTS "Imagination is the highest kite one can fly." (Lauren Baca/1) VISITORS Paul Pennington addressed Council about the possibility of offering a single trash provider as a municipal service. ADJOURNMENT At 8:24 p.m., Councilman Carter moved for the Council go into closed session pursuant to Section 610.021, subparagraphs (1 ), (2), and (9), Revised Statutes of Missouri, for the purpose of privileged communications between a governmental body or its representative and legal counsel including litigation, real estate, and negotiations with employee groups, and that any minutes, documents and other records discussed or taken during the closed session remain closed, and that this body stand adjourned at the completion of such session. Motion seconded by Councilman Culpepper and carried with the following votes: Councilman Kaylor - Aye Councilman Carter- Aye Councilman Lievsay- Aye Councilman Edmondson - Aye Councilman Fowler- Aye Councilman Culpepper - Aye Mayor Ross -Aye 7  May 1, 2017 City Council Meeting Page 8 Carson Ross, Mayor I 8