Bluffdale Arts Advisory Board

iJ BLUFFDALE - - l SI >S • Il - - BLUFFDALE ARTS ADVISORY BOARD ME ETING AGENDA Saturday, May 21, 2016 Notice is hereby given that the Bluffdale Arts Advisory Board will hold a meeting Saturday, May 21, 2016 at the Bluffdale City Hall Fire St ation, 14175 South Redwood Road, Bluffdale, Uta h, scheduled to begin promptly at 9:00a.m. or as soon thereafter as possible. REGULAR BUSINESS MEETING 1. Roll Call 2. Review and approval of the March 5, 2016 Meeting Minutes 3. Recommendation for replacement of Trisha Haslam, BAAB Secretary 3. Discussion on Upcoming Events: -review of Piano Concert -review of Brigadoon I audience I participation I budget - last Fiscal Year Budget - Budget for upco ming year -ZAP Grant - Band Festival- June 18, 2016 - th e Summer Musical (make assignments) - th e Town Days Photo Booth - th e 2016 Fall Show - Fall Concert? - the 2017 March Show 4. New Business 5. Schedulin g of next Bluffd ale Arts Advisory Board Meeting 6. Adjournment Dated this 18th day of May, 2016 I hereby certify th at the foregoing notice and agenda was faxed to the Sout h Va lley Journal, the Salt Lake Tri bune, and the Deseret Morning News; posted at the Bluffdale City Hall, Bluffdale Cit y Fire Station, and th e community bulletin board at th e Bluffs Apartments; emailed or delivered to each member of th e Bluffdale Arts Advisory Board; on the City's website at www.bluffdale.com and on t he Public Meeting Notice website www.pmn.utah.gov Wendy L. Deppe, CMC City Recorder Note: In compliance with t he American with Disabilit ies Act, Individuals needing assistance or other services or accommodation for t his meeting should contact Bluffdale City Hall at least 24 hours in advance of t his meeting at 80 1- 254-2200. TTY 7-1-1.  BLUFFDALE ARTS ADVISORY BOARD MEETING MINUTES for Saturday, May 21, 2016 1. The meeting was called to order at 9:22a.m. In attendance were Laura Garner, Diane Kelley, Amanda Luker, Marianne Dunn and Angelle Anderson. Lynn Farley arrived at 9:40. 2. MOTION : Minutes of the March 5, 2016 meeting were read and approved, with Amanda moving and Marianne seconding. 3. Trisha Haslam, Board Secretary, has resigned due to family problems and will need to be replaced . Laura has put an announcement in for the next Bluffdale times. Suggestions were made for several who might be interested and capable. We would love to have her back if the problem can be solved quickly. 4. The piano concert held April16 with Kaden Larson performing was reviewed. Kaden performed beautifully, but there was a major problem with the piano. Though it had been moved in place and tuned the day before, arranged through and by the school, several keys stuck and would not come back up after being played . Kaden played well in spite of that, but it was very distracting and disappointing for him. Diane checked the piano the following Monday morning and it was fine . She had asked board member Marianne Dunn, because she is a pianist, to check the piano for a previous concert, and now asked if she would always check the piano for any future performances. There were about 110 people in the audience. The rental was $330, which Diane felt was too much for one evening, and other options were discussed for future similar events. North Star School is an option, but Laura said they only had an electric piano without a sustain pedal a couple of years ago. Diane had also checked a while back and was of the understanding that they have an upright available, which is kept in another room. She will check into it. Laura reminded the Board that Midvalley Bible Church is not available to rent for play rehearsals anymore. Marianne said that Leroy Neilson, a musician and former teacher, whose instruments include the trombone, would love to perform. Harpists and others were mentioned to add to an event. The new city hall building will be completed in April next year and there will be spa ce there for smaller events. 5. Brigadoon, our most recent production, was discussed. Laura said it went over-budget and was the production "from hell" in terms of costumes. Many things went wrong. It was held at Elk Ridge Middle School on 9800 South because South Hills was unavailable for the desired dates, so that hurt attendance. Other than that, it was a good production, beautiful and well done. Lynn suggested a voucher system to replace the comp tickets. Vouchers would be obtained from Laura, or other designated signers, when questions arise on performance nights. 6. Last year's budget was reviewed. 7. Bluffdale's fiscal year is from July 1 to June 30, the ZAP grant goes by the calendar year. Next year's budget was discussed. ZAP has given the Board $7,000 per year in the past. Laura has  asked for $12,000 for the coming year. She said she would e-mail the upcoming budget so Diane and Marianne will know what is allocated for their events. 8. Battle of the Bands will be a Band Festival instead this year, headed again by Marianne, to be held June 18 from 6:30 to 8:30 at the city park on the new stage. Marianne said she would rather give out inexpensive concessions such as popcorn, cotton candy (the city owns a machine), and snow cones, rather than sell them. It will not be affiliated with the cancer drive this year. She is looking for bands and will put up yard signs and posters. Jesse Clayton will arrange a headliner band. 9. The upcoming summer musical will be How to Succeed in Business Without Really Trying. Laura said we will keep the assignments from before and she will e-mail them to us. 10. The photo booth at Old West Days will be ours to do this year. Lynn will handle that and has purchased a professional printer, which can be used to print the pictures. It can also be used to print posters. Photographers are needed. Amanda and Laura had suggestions, including Jamie Morse. 11. Laura said the show will perhaps be Into the Woods, or Eric and Kelsha Peterson will direct The Importance of Being Ernest. The March production will possibly be Beauty and the Beast. 12. The next meeting was scheduled for Saturday, July 16, at 9:00a.m. 13. The meeting adjourned at 10:50 a.m. Diane Kelley Bluffdale Arts Advisory Board Secretary Approved: July 23, 2016