Healthy Bluffdale Coalition

HEALTHY BLUFFDALE COALITION MEETING AGENDA Tuesday, January 14, 2025 Notice is hereby given that the Healthy Bluffdale Coalition will hold a coordination meeting Tuesday, January 14, 2025, at the Bluffdale City Fire Station 92, 14895 Noell Nelson Dr., Bluffdale, Utah, scheduled to begin at 6:30 PM, or as soon thereafter as possible. The mission of the Healthy Bluffdale Coalition is to create a resilient, healthy community by fostering health and overall wellness, connecting youth, parents, families and community members, and by promoting risk prevention through evidence-based initiatives. Meeting Agreements: • This is an open, public meeting that is being recorded • Assume positive intent - We are all here with positive intent to help make life better for our community. • Stay Present - Your thinking is focused on the work. • Everyone gets a chance to speak - No one monopolizes airtime. • Everyone Listens - You are actively listening when someone is speaking - not thinking about your response. • One person talks at a time without interruption. • Respect all perspectives and ideas • Start and end on time • It’s okay to disagree - Disagreement is done respectfully • It‘s not okay to blame, shame or attack yourself or others • It’s okay to have silence • Accountability - Each person is accountable for their behavior. AGENDA Objectives • Members will review and celebrate progress • Members will plan and align on upcoming programs and events • Board members will strengthen coalition leadership and governance 1. Welcome and Introductions (6:30) 2. Acknowledgements a. Thank you letter to Coalition b. Past Event Reporting c. Core Workgroup Reporting 3. Upcoming Bluffdale City Events a. 1/16 – Community BINGO b. 1/18 – Bluffdale Arts Board Meeting c. 1/21 – Youth Council Meeting d. 1/22 – Stress Busters Workshop Kick off e. 1/28 – HAM Club Meeting f. 3/6,7,8,10 – Bluffdale Arts – Joseph and the Amazing Technicolor Dreamcoat g. 3/22 – Miss Bluffdale Healthy Bluffdale Business (6:45) 4. Youth Council Partnership Report – Keeley Henderson 5. Marketing Report – Derek McLaughlin  6. Newsletter – Interim Brighton Wilson 7. Workgroup Check-in a. Youth Bingo Night – Emily McLaughlin b. Workshops Update i. Stress Busters – Melanie Morris 1. Wednesdays @ 4:30, Starting January 22nd ii. Staying Connected with Your Teen Workshop 1. Mondays, Starting April 14th iii. Workshop in the fall c. Beat the Winter Blues Festival – Brighton Wilson i. Monday, February 10th from 6-9 pm @ City Hall ii. Budget Proposal iii. Proposal to Youth Council – Camille Hawkins 8. Screenagers Update – Brighton Wilson 9. Sharps Survey Update – Melissa Henderson 10. Minutes Review– December 10, 2024 – Brighton Wilson 11. Travel/ Deadlines 12. CTC Budget Proposal – Jona Stapley 13. Board Member Application Update – Melissa Henderson a. Heidi Wallis b. Kjersti Jarman c. Frank Devito 14. Co-Facilitator Update – Brighton Wilson 15. Community Meeting Wrap Up (8:15) a. Incentive Drawing b. Next Health Bluffdale Coalition meeting: February 11, 2025 @ 6:30 pm c. Next Health Bluffdale Board meeting: January 28, 2025 @ 7:00 pm 16. HBC Board Business a. Proposed vote to approve Heidi Wallis as Board Member b. Vote on December 10, 2024 Meeting Minutes c. Reimburse Winter Summit registration cost to Brighton Wilson d. Stress Busters budget vote e. Screenagers budget vote f. Beat the Winter Blues Festival budget vote g. Proposed CTC budget vote Dated this January 13, 2025 I hereby certify that copies of this agenda were posted at Bluffdale City Hall, on the Bluffdale City website www.bluffdale.gov and the Utah Public Meeting Notice website www.pmn.utah.gov. Tami Timothy City Recorder  HBC Meeting - January Minutes January 14th, 2025 6.30pm Fire Station 92, Bluffdale Objectives ● Time: Topic 6:30 Welcome to attendants…Feel free to get food ● Acknowledgements: ○ Thank you letter from Health Department ○ Thank you to who helped provide food ○ Past Event Reporting ■ Winter Summit - Brighton Wilson & Julia Glade reported on their time at the summit. ■ City Meeting - ○ Core Workgroup Report - Mayor Hall has agreed to be the “champion” for our Key Stakeholder meeting. ● Upcoming City Events: ○ 16 - Community BINGO Night ○ 18 - Bluffdale Arts Board Meeting ○ 21 - Youth Council Meeting ○ 22 - Stress Busters Workshop Kick off ○ 28 - Ham Club Meeting 6:45 HBC Business Youth Council Partnership Report - 5 min ● Turn Time over to Keeley for an Update ● Reported on past Youth Council accomplishments and future endeavors. This months biggest event will be partnering with the Coalition, Mtn Point Elementary, Jena Cakes, Melissa Henderson Aesthetics, ACD 6:50 Workgroup Check in 6:50 - Marketing Report - Derek McLaughlin - 5 min ● Melissa - Derek relayed on 1/13/25 @ 9:34am “The update was that the team running the tiktok play was going to action their plan. I have not heard where that team is at with their roll-out” 6:55 - Newsletter Report - Interim Brighton Wilson- 5 m in 7:00 - Youth Council Bingo Night -Emily McLaughlin - 10 min ● Bingo Night - Food ● Discuss SHARPs Table ○ Who is willing to volunteer to man the table? Brghton set up - Jona representing the HBC 7:10 - Workshop Update - 10 min ● Stress Busters - Melanie Morris ○ 10 Weeks - Starts Wednesday January 22nd - Ends March 26th ○ 4:30 - 5:30 pm ○ Looking for 6-8 youth to be in the class ○ It is proposed that we provide after school snacks ■ $50 a workshop? = $500 - ○ Is there anyone who would like to be present for the workshops and help out? - Kjersti, Liz and Melanie all volunteer to cover all the wednesdays collectively ● Staying Connected to Your Teen - Jona Stapley ○ 5 week - Proposed we start Monday April 14th (Skipping May 12 for prep and prosper) - ending May 19th ○ We chose these dates after speaking with Youth Services. They have noticed spring classes have better attendance than in the fall right after school starts. ○ Jona recommended that we have some sort of childcare maybe via the Youth Council or maybe a local business 7:20 -Beat the Winter Blues Update - 15 min ● Festival Specifics ○ Using all of City Hall - Feb 10th from 6-9pm ○ Band, Hot Chocolate, and Food Trucks outside entrance, Propane Heaters ○ Inside booths and fun ■ Popcorn-by FatCats ■ Churros ■ Tru Fru-giving samples ■ Smoothies ■ Photo Booth  ■ Community Wisdom Exchange ■ Sound Bath ■ Asking Bluffdale Arts to do a craft or square dancing ■ Will be asking Youth Council to do a game ■ Table with SHARPS info ○ Stage events ■ Burst Fitness ■ Therapy Dogs ■ Trivia Game ■ Parent/Kid Relationship Game ■ Maybe a Comedian ■ Lions Club “ask a grandparent” ● Budget Proposal - hand out breakdown of costs ○ Band costs $950, Photo Booth around $600, Churros $500, Therapy Dogs $400 , Sound Bath $ , Costs for game $200 , Art Supplies $200 , Hot Chocolate $100 , Prizes $300 , Propane $300 ○ Free items - Burst Fitness, Tru Fru, Smoothies, Grandparents, Popcorn (FatCats) Ask businesses for prize donations ○ Total estimate $4500 ○ Questions regarding food handling permits, any necessary licensing, city hall rules/regulations, mass gathering permits? ■ Mass gathering not needed for less than 500 ppl ■ Kjersti will find out details about mass gathering ○ SLCounty resources to have tables ■ Julia to get some resources in place ■ Michelle to get emotional support resources from Primary Childrens ● Turn Time over to Camille for Youth Council Proposal - 5 min ○ Youth Council facilitate family “newly wed” game ○ Keeley will propose to youth council for volunteer, game show host  Michelle Loveday quick intro as new member– longtime Bluffdale resident and community participant with education background. Jake Fitisemanu introduced himself. He is a representative from IHC. Let us know about a few grants that IHC has: ICCF - Intermountain Community Care and Community Health Fund. He will get us more information. 7:35 Screenagers Update - 5 min ● HVMD auditorium is reserved for Thursday Feb 20th ● 6:30 Start time ● Cost of renting auditorium - $292.50 + Up to $200 additional if we go over time and it is needed ● Could have SHARPS Booth out ● Need Volunteers to man the booth and Welcome guest ● Brighton will create a flyer, working in conjunction with HVMS, create event bright so we have accurate count (up to 300 ppl) ○ We can send it to all schools, post it to social media, & put it in Feb Newsletter 7:40 SHAPRS Survey Update - Melissa Henderson - 5 min ● SLVHD/ Jen Limgwall will be at a table at Bingo night next to ours ○ Jona and Brighton will be there to assist and represent HBC ● Input from Julia Glade ○ Summary: SHARPS data provides info about what challenges local youth face. Evidenced strategy to help provide prevention services. ○ Helps with policy change, coalition work and programming ○ Bauch-Harrison(??) collects and analyzes data and gives back to SLCounty ■ Opt in survey ○ All SlCounty public schools are participating ■ Summit academy and Northstar are focuses of interest as they are charter schools ■ MH identified Summit social worker as a good key leader December Meeting Minutes Review - Brighton Wilson - 5 min ● Brighton proposes to add meeting incentive recipients ○ Received either a Brio gift card or 1 of 2 Quench It gift cards ○ KH, CH, LB ● Acknowledgement that the extra 5 Brio gift cards went to Board members as a Thank you for all the hard work they put in over the year. ○ LB, MH, KH, JS, CH 7:50 Travel and Deadlines - Brighton Wilson - 5 min ● Brighton attended the Winter Summit in Ogden Jan 13 & 14th  ● Prevention Day on the Hill - Jan 24th ● UPCA Bryce Prevention Summit - June 11th - June 13th ● UPCA Youth Prevention Summit in Bryce “Ignite the Flame” June 30th - July 2nd ● Find a date for Summer Kick Off ○ Proposed to have on a Tuesday with Tuesday food trucks or Friday with movies at the park, or combining with Heidi’s annual walk ■ June 16 or 23rd weeks MH and BW will decide as this is due tomorrow ● Decide if we are holding another workshop in the fall. If so, need tentative date–not discussed Quick intro Intermountain Community Health Programs- Jake Fatisimani 7:55 Can provide naloxone, gun locks, funding opportunities etc. CTC Budget Proposal - Jona Stapley ○ $6,000 that was under Marketing Consultant is transferred to Travel and Sustainability to cover 6 board/coalition members to attend Bryce Summit ○ Bookkeeper funds have been removed and put into the Co-Facilitator pay along with extra grant funds received ○ Extra grant funds that were not allocated for have been put towards ■ Co-facilitator ■ Travel/Sustainability ■ Supplies and Materials Board Member Application/Appointment Update - Melissa Henderson - 5 min - ● Kjersti Jarman-voted Board member/city liason ● Heidi Wallis-board member ○ Both on upcoming city council agenda to be officially appointed ● Frank Devito, Bart Barton, Emily Quist-previous board members who have officially been removed Co-Facilitator Application/Appointment Update - Brighton Wilson - 5 min - ● When HR returns to office next week 4-5 interviews will be set up to be held with the Mayor. ● Approx 15 applicants ○ These have been screened out for BH and MH review and interest Goal to have someone by end of February Board members–put together some interview questions for BH/MH to ask on behalf of HBC Meeting Wrap Up & Break Until Board Business - 20 min ● Meeting Thank you ● Incentive Drawing ○ CH, MM, KH, MH  Meeting Wrap up & Break Until Board Business 8:35 Board Voting Items - Each Item needs a motion and a second - Melissa Henderson ● Proposed Vote to Approve Heidi Wallis as Board Member LB motions; CH seconds; JS-yes KJ-yes MH-yes KH-yes CH-yes LB-yes Motion passed ● Vote on December 10, 2024 Meeting Minutes; amend to include incentive recipients ○ Received either a Brio gift card or 1 of 2 Quench It gift cards ■ KH, CH, LB ○ Acknowledgement that the extra 5 Brio gift cards went to Board members as a Thank you for all the hard work they put in over the year. ■ LB, MH, KH, JS, CH ○ Typos/name misspellings KHmotions; MHseconds; JS-yes KJ-yes MH-yes KH-yes CH-abstain LB-yes Motion passed ● Reimburse Winter Summit Registration cost to Brighton Registration cost $50 plus travel expenses paid out of BH own pocket LB motions; KH seconds JS-yes KJ-yes MH-yes KH-yes CH-yes LB-yes Motion passed ● Stress Busters Budget Vote Up to $500 for 10 weeks refreshments as previous discussed  LB motions; CH seconds JS-yes KJ-yes MH-yes KH-yes CH-yes LB-yes Motion passed ● Screenagers Budget Vote $500 to secure auditorium and marketing materials LB motions; Mh seconds JS-yes KJ-yes MH-yes KH-yes CH-yes LB-yes Motion passed ● Beat the Winter Blues Festival Budget Proposal Vote CH makes motion to approve up to $5000 for proposed budget and possible permitting/insurance; LB seconds JS-yes KJ-yes MH-yes KH-yes CH-yes LB-yes Motion passed ● Proposed Budget Vote MH motions to amend current budget from original RFA to Bh proposed budget 1/14/2025; KJ seconds JS-yes KJ-yes MH-yes KH-yes CH-yes LB-yes Motion passed Next meeting 1/28/2025 Adjourned 905pm Recorded by Melissa Henderson and Liz Barney 1/14/2025