City Commission

BOYNE CITY CITY COMMISSION MEETING Boyne City Hall Commission Chambers – 2nd Floor 319 N. Lake St Tuesday, November 28, 2023 at 12:00 p.m. https://us02web.zoom.us/j/82895246505?pwd=YUlyenBiRmcvY1RhMUt1RVNsRzVFZz09 May be viewed virtually via ZOOM, Facebook & YouTube Zoom Meeting ID: 828 9524 6505 & Passcode: 895662 Zoom Call In: 877-853-5257 US Toll-free OR 888-475-4499 US Toll-free https://www.facebook.com/boynecity May be viewed later at: https://www.youtube.com/channel/UCPVxMHFkXfCVvaAJJ3_zg0Q 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. CONSENT AGENDA The purpose of the consent agenda is to expedite business by grouping non-controversial items together to be dealt with by one Commission motion without discussion. Any member of the Commission, staff, or the public may ask that any item(s) on the consent agenda be removed and placed as the last item under new business to receive full discussion. Such requests will be automatically respected. A. City Commission Minutes Approve the November 14, 2023 regular meeting minutes as presented. B. Unit Heater Replacement for Main Lift and Well Houses Approve the recommendation from Director of Public Works and Utilities Doug Varney to award a purchase order contract to Lakeside Heating & Cooling for the replacement of three (3) unit heaters located at the lift station and well house in an amount not-to-exceed $8,409.00 per the bid dated 11/21/2023 and authorize the City Manager to execute the necessary documents. 4. CITIZEN COMMENTS (non-agenda items, 5 minutes) 5. CORRESPONDENCE A. The Lake Guardian – Jackie Malloy 6. CITY MANAGER’S REPORT 7. REPORTS OF OFFICERS, BOARDS AND STANDING COMMITTEES A. October 2023 Financial Statements 8. OLD BUSINESS A. Marina Improvements Update and Proposed Change Order Consider the recommendation from City Manager Michael Cain to review the status of the current marina improvement project with Michael Morphey and City staff and approve proposed change order no.1 for an amount not-to-exceed $25,990.00 for additional electric system research and design work. B. 2024 Season Rate Recommendations for the F. Grant Moore Municipal Marina Consider the recommendation from City Manager Michael Cain to approve the use of the following rates for the 2024 F. Grant Moore Municipal Marina Season: Transient Rates: Early Season Prime Season Events 4th of July Prime Season Late Season & Boyne Thunder 5/15-6/15 6/16-6/26 7/12-9/2 9/3-10/15 6/27-7/11 C I J I C Seasonal Rates: Level 1 +10% C. Master Plan Update Professional Services Agreement Consider the recommendation from Planning Director Scott McPherson to approve the Agreement for Professional Services from Beckett&Raeder Inc., dated November 16, 2023, for the City of Boyne Community Master Plan for an amount not-to-exceed $59,932.00 and to authorize the City Manager to execute the necessary documents. D. RRC Technical Assistance Grant Funding Acceptance Consider the recommendation from Planning Director Scott McPherson to approve a resolution to accept MEDC Technical Assistance funds in the amount of $44,544.00 and to commit $14,484.00 in matching funds to complete the Boyne City Master Plan Update Project and to authorize the City Manager to execute the necessary documents. E. Legal Services/MML Orientation Work Sessions Consider the recommendation from City Manager Michael Cain that the City Commission determine if it would like to schedule work sessions on Tuesday, December 5th at 5:00 p.m. and Thursday, December 7th at 5:30 p.m. to meet with the firms that have submitted Legal Services proposals and or set dates for an in-house City Commission orientation with the Michigan Municipal League. 9. NEW BUSINESS A. Recommendation for the Fire Department Garage Door Repair Consider the recommendation from Fire Chief Dennis Amesbury to approve the use of Northwest Door for the repair of the broken garage door and the replacement of the spring supports for all ten garage door openers for an amount not-to-exceed $14,326.37 and to authorize the City Manager to execute the necessary documents. B. Veteran’s Park Pavilion PA System Protocols and Procedures – Fee Recommendation Consider the recommendation from the Parks and Recreation Commission to approve the Veteran’s Park Pavilion Sound System Use fees as presented.  C. City Board and Commission Membership/Appointment Information Consider the recommendation from City Manager Michael Cain to review the materials provided and determine what, if any, appointments or liaisons it wishes to make now or in the future. D. Board of Review Appointment Recommendation Consider the recommendation from City Clerk/Treasurer Jessica Puroll to approve the appoint Penny Cash with a term expiring January 1, 2027, and for Paula Herzog with a term expiring January 1, 2026 to the Board of Review. E. Employer Paid Health Insurance State Compliance Consider the recommendation from City Manager Michael Cain to approve a motion opting out of the requirements of PA 152 of 2011 for 2024. F. 2024 City Commission Meeting Schedule / FYE 2024 Budget Schedule Consider the recommendation from City Clerk/Treasurer Jessica Puroll to approve its regular meeting schedule for 2024 the 2nd Tuesday of each month at 7:00 p.m. and the 4th Tuesday of each month except December at 12:00 p.m. and the month of February holding the 7:00 p.m. meeting on February 6, 2024 and the 12:00 p.m. meeting on February 20, 2024 with all meetings to be held at Boyne City City Hall, 319 North Lake Street in Boyne City, MI and also approve the FYE 2024 Tentative Budget Schedule as presented. 10. GOOD OF THE ORDER 11. ANNOUNCEMENTS • The Annual Audit Review Work Session is scheduled for December 12, 2023 at 4p.m. • The next regular City Commission meeting is scheduled for December 12, 2023 at 7p.m. 12. ADJOURNMENT Individuals with disabilities requiring auxiliary aids or services in order to participate in municipal meetings may contact Boyne City Hall for assistance: Jessica Puroll, City Clerk/Treasurer, 319 North Lake Street, Boyne City, MI 49712; phone (231) 582-0341