Council Meetings Agendas

Council of the Town of Brentwood Town Hall, Brentwood, Maryland Council Meeting Meeting of the Mayor and Council of Brentwood Date: April 7 , 2015 Council: X Vice Mayor Jennifer Kravassi X Council Member Jason Barnett X Council Member Jennifer L Murphy X Council Member Victor Olano X Mayor Rocio Treminio-Lopez Town Staff: X Reginald Bagley, Town Administrator X Malynda Hill-Williams, Town Treasurer X Magdalena Rojas, Town Clerk X Kenneth Bragg, Brentwood Police Department Sergeant Mayor Treminio-Lopez called the meeting to order at 7:40 pm Moment of Silence and Pledge of Allegiance _________________________________________________________________________________ APPROVAL OF AGENDA : Motion: Vice Mayor Jennifer Kravassi to approve the agenda, second by Council Member Jason Barnett The Agenda was approved unanimously with addition and removal of:  Move Budget-up after the Minutes  New Business: Anacostia Day Clean up April 25  Budget Synapsis before Mayoral Budget  Removal of Account payable and Cash on Hand  Remove Line Item Transfer MINUTES: - March 17, 2015 - Special March 19, 2015 Moved to approve March 17, 2015 by Council Member Jennifer Murphy, second by Vice Mayor Jennifer Kravassi. Approved Moved to approve Special March 19, 2015 by Council Member Jennifer Murphy, second by Vice Mayor Jennifer Kravassi. Approved PUBLIC INPUT / COMMENTS : COMMENT : Gina Morlan , Perry St 1  Council of the Town of Brentwood Town Hall, Brentwood, Maryland Council Meeting Dumpster Exception wondering if the attorney had been contacted. Wants to go on record requesting that people who turned in their petition after five be removed. Response: N/A COMMENT: Nina Young, Varnum Street Loved the Swear-In Event, wondering about time usage of Town Hall, and concerned about finances. RESPONSE: N/A Mayoral Budget Presentation: Presented by Mayor Rocio Treminio-Lopez and read budget line by line. Motion to Receive Mayoral Budget FY 16 Proposed Budget by Council Member Jennifer Murphy Seconded by Council Member Jason Barnett. Approved Budget Synopsis: Guide of Budget Sources to help facilitate a speedy process and providing further information provided and presented by Town Treasurer Malynda Hills-Williams. TREASURERS REPORT: - Audit Update All of the items identified by auditors have been completed. - Resolution for Dedicated Town Center Account Recommendation of Town Administrator and Mike Lightfield to have it be reviewed by the Attorney. As a result there was change to the language and will be provided back to the Council for the Approval. Motion to accept Treasurer Report by Council Member Jennifer Murphy, seconded by Council Member Jason Barnett. Approved Town Clerk Report Motion to accept Town Clerk Report by Vice Mayor Jennifer Kravassi, seconded by Council Member Jennifer Murphy. Approved Code Enforcement : Read by Town Administrator Talk of increasing the Permit fees and asked Town Administrator to ask other municipalities what they currently charge. Mayor suggests placing in the newsletter of notice of rules and laws that Code Enforcement comply under, in order for Code Enforcement to walk into people’s yards to check for vehicles in a later date. Town Administrator suggests thinking about name change from Code Enforcement to Code Compliance. Council Member Victor Olano would like to have the Code Enforcement to come and talk to the Council.  Council of the Town of Brentwood Town Hall, Brentwood, Maryland Council Meeting Motion to accept Code Enforcement Report by Vice Mayor Jennifer Kravassi, seconded by Council Member Jennifer Murphy. Approved Police Department Report Motion to accept Police Department Report by Vice Mayor Kravassi, seconded by Council Member Jennifer Murphy. Approved Town Administrator Rep ort: Presented by Town Administrator Reginald Bagley Mayor Suggested getting it in place Neighborhood Watch Motion to accept Town Administrator Report by Vice Mayor Jennifer Kravassi, seconded by Council Member Jason Barnett. Approved OLD BUSINESS : - Cable Media proposal With Severn Integrated Systems Panasonic High Tech Cameras Motion to purchase the Panasonic Cameras, Switch, and controlling device and f not to exceed $9,520.25 from Severn Integrated system out of 5-9432 Vice Mayor Jennifer Kravassi, second Council Member Jason Barnett. Approved by roll call all in favor. - Dumpster Exemption- Table till April 21, 2015 till attorney has been able to review it - Status on Recruitment of Treasurer, and Chief 1. Treasurer- 2 Candidates that will be schedules to be interviewed Interview of Treasurer candidates will be held April 13, 2015 at 6:30pm and 7:30pm 2. Chief- Working on Contract and final stages planned to have it finalized by the 27th of April - Compost Bin Bulk Purchase and Resale to Residents Green Team has been working to get residents into composing. Municipalities sell bins for $20 cost the town approximately $11 total cost $218.50 Motion to pay $598.50 to NEI Institute for compost bins from line item 5-1245 by Council Member Jennifer Murphy, seconded by Vice Mayor Jennifer Kravassi. Approved - Windom Road Sidewalk RFP Public Works has received $38,000 quote but beyond budget Motion to have Town Administrator write a RFP for needs of Windom Road by Jason Barnett, seconded by Vice Mayor Jennifer Kravassi. Approved NEW BUSINESS :  Council of the Town of Brentwood Town Hall, Brentwood, Maryland Council Meeting - Stipend for Phone Bills Talk about having a cell phone stipend for $50 per person for 3 people per month, which cause the phone number to become public. Motion to see how other municipalities work with this by Council Member Murphy, seconded by Vice Mayor Jennifer Kravassi. Approved - MML Conference Budget Approval Motion to Approve MML Conference Registration for 6 people for date June 20-July 1 for $2,880.00 from line item 5-1190 by Vice Mayor Jennifer Kravassi, seconded by Council Member Jason Barnett. Approved - Anacostia Clean Up – Information Provided for the even April 25th 9-12pm Motion request to approval for town registration to be included officially, for event taking place on April 25, 2015 from 9am-12pm by Council Member Murphy, seconded by Vice Mayor Kravassi. Approved Reading of the Closing Meeting under Open Meeting Act for meeting, on April 7, 2015 at 6:45 pm, to discuss Police Chief Contract. Meetings Council Meeting, April 21 and April 23 at 7:30pm Emergency Meeting March 19 th at 7pm Budget Workshop April 14 th at 7pm Budget Workshop April 1 6th at 7pm Budget Workshop April 28 th at 7pm Committee Meetings: Tree – Monday, June 1st , 2015, 7:30 p.m. , Gazebo Green Team – Monday, April 20 , 2015, 7:30 p.m., Town Hall Cable – TBD CSEC–TBD PWC – TBD Fire House – Thursday April 15 7:30 Town H all Hispanic – April 15 at 6:30pm Town Hall Announcement s Election Candidates are as follows: Mayor Verron F. Bretemps Rocio Treminio-Lopez Council Member Jeffrey F. Clark Aneeka Harrison Tonya Harrison Regina Morlan  Council of the Town of Brentwood Town Hall, Brentwood, Maryland Council Meeting Victor R. Olano Write-In Candidates must meet the requirements and register with the Chief Election Judge prior to campaigning. Absentee Ballots will be available at Town Hall starting April 6th, 2015. Must be returned post marked April 27th, 2015 if mailed or received at Town Hall by Friday, May 1, 2015 at 5pm. Town Election will be held on Monday, May 4, 2015, from 7 a.m. to 8 p.m. Meeting adjourned at 10:15pm Motion to Adjourn by Council Member Jennifer Murphy and seconded by Kravassi. Approved Submitted by: ________________________________ Magdalena Rojas Town Clerk Mayor, Rocio Treminio-Lopez Approved: _____________ ______