Town Council Regular Meeting

TOWN COUNCIL REGULAR MEETING Thursday, October 17, 2024 at 7:15 PM Council Chamber Bristol Municipal Complex MINUTES This meeting will begin following the Bristol RDC meeting CALL MEETING TO ORDER Council President Jeff Beachy called the regular council meeting to order Thursday, October 17, 2024 at 7:05pm PLEDGE OF ALLEGIANCE led by George Lepeniotis ROLL CALL Members present: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy Other members present: Marshal Steve Preim, Legal Counsel George Lepeniotis, Assistant Town Manager Jill Swartz, Town Manager Mike Yoder, Fire Chief Nik Kantz APPROVAL OF INVOICES  Motion to approve the invoices made by Gregg Tuholski, Seconded by Doug DeSmith. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. APPROVAL OF AGENDA  Motion to approve the agenda made by Doug DeSmith, Seconded by Dean Rentfrow. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. APPROVAL OF MINUTES  Motion to approve the meeting minutes from September 17, September 19, and October 3, 2024 made by Doug DeSmith, Seconded by Dean Rentfrow. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. REPORTS TOWN MANAGER Mike Yoder Enforcement Response Plan for our pretreatment plants. As required by our IDEM permit Discussion: damages are separate from fines and fees  Motion to approve the enforcement response plan made by Gregg Tuholski, Seconded by Cathy Burke. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. Intelli-streetlight discussion - amended quote received $668,726 for a total of 36 street lights (23 smart lights for consistent wifi coverage/13 OOD (on-off-dim) LED panels, remote controlled, outlets, speakers-ability to make announcements and play music, color changing floodlights, flower basket brackets - waiting on a price, installed through the pole instead of brackets being attached. New quote is $100K less than previous quote discussion about placement and number of lights and meeting INDOT requirements. 10% down payment (purchase to come from S TIF and GO bond dollars) procurement / processing deposit   Motion to approve the expenditure for the new Intelli streetlights made by Jeff Beachy, Seconded by Gregg Tuholski. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. Partial Pay App #3 - Commonwealth WWTP Improvement Project Commonwealth recommends payment to Crosby Construction as follows: Contractor Payment, Application No. 3 $1,326,624.87 Commonwealth recommends payment to the project retainage accounts as follows Contractor Payment, Application No. 3 $69,822.36 Total $1,396,447.23  Motion to approve partial pay app #3 in the amount of $1,396,447.23 made by Dean Rentfrow, Seconded by Cathy Burke. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. Project is now about 10% complete. Options for residual land (where the fire was) Survey sent to residents, approximately 40 responses received. Council consensus of option #3, RFP (request for proposal) to be worked on next. Town Manager Updates Water main project at Ponderosa - Main street and Kesco, plan to have the intersection open next Friday. Waste Water Treatment Plant – project pictures shared NIPSCO - North of Division Street bridge piping completed, but will patch and repair street where needed from the project. CLERK-TREASURER (no report this evening) TOWN MARSHAL Steve Priem Marshal Steve Priem reviewed the Operations report for the month. - 11815 miles driven last month - Staffing: several good candidate prospects, one to be on board shortly, still have two open positions. - co-training with BFD and MedFlight / Memorial Hospital Mike questioned the difference between calls and calls for service. Discussion about the flock camera system. Council President Jeff Beachy thanked Marshal Priem for all he and his department does and extended prayers for their safety. FIRE CHIEF Nik Kantz Fire Chief Nik Kantz reviewed the Operations report for the month. - Staffing - one in paramedic school to be done next year. - ladder testing and pump testing at end of the month, hydraulic cylinders to be rebuilt (cost approx $40- $60K) - Picture Fundraiser information in the mail - $35 8x10 picture new battery operated extracation equipment. If you didn't receive a mail item, call Jen at the BFD office to sign up. - Enjoyed having the Police involved in the joint training and they look forward to doing more in the future - Council member Gregg Tuholski saw a new roof going on the training facility. Chief noted Stutzman Construction donated time and materials and they are almost done with that. Council President Jeff Beachy thanked Fire Chief Kantz for all he and his department do for us and extended prayers for their safety as well. PARK BOARD – Linda not present, but Jill shared that the Town truck or treat in Congdon Park, October 26 from 5:00p – 7:00p, as well as the Town trick or trick at the same time. Council member Cathy Burke noted that the Bristol Community Church is also having a Trunk or Treat same date/time as well. TOWN ATTORNEY George Lepeniotis Second reading of Ordinance No. 10/17/2024-24 presented by George Lepeniotis of Krieg DeVault. George gave an overview of the noise ordinance amendment for the Council. Council President Jeff Beachy opened public comment at 7:49pm to take any comments related to the Ordinance. Hearing none, the public comment section was closed at 7:49p.  Motion to approve on second reading Ordinance No. 10/17/2024/-24, the noise ordinance amendment for the Town of Bristol, made by Gregg Tuholski, Seconded by Cathy Burke. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. PRIVILEGE OF THE FLOOR (Public Comments to Council) Denny Swartz, 50150 SR 15 N – does the price include new wiring? INDOT will be replacing that. TOWN COUNCIL DISCUSSION ITEMS Doug DeSmith – no items this evening Dean Rentfrow – no items this evening Cathy Burke -Is INDOT going to widen SR 120? or leave it as is? considering planting a tree. Mike Yoder suggests waiting until they are done to be sure. Gregg Tuholski – no items this evening Jeff Beachy – no items this evening NEXT MEETINGS: November 7, 7:00 pm Council meeting November 19, 7:00 pm Work session November 21, 7:00 pm Council meeting MOTION TO ADJOURN  Motion to adjourn made by Gregg Tuholski, Seconded by Cathy Burke. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Jeff Beachy Meeting adjourned at 7:55pm _________________________ ____________________________ Jeff Beachy, Council President Jill Swartz, Deputy Clerk-Treasurer