Town Council Regular Meeting

TOWN COUNCIL REGULAR MEETING Thursday, December 05, 2024 at 7:00 PM Council Chamber Bristol Municipal Complex MINUTES CALL MEETING TO ORDER Council President Jeff Beachy called the regular meeting to order at 7:00pm on Thursday, December 5, 2024 PLEDGE OF ALLEGIANCE led by Cathy Burke ROLL CALL Members present: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy Others in attendance: Marshal Steve Priem, Fire Chief Nick Kantz, Town Manager Mike Yoder, Clerk-Treasurer Cathy Antonelli, Legal Counsel George Lepeniotis APPROVAL OF AGENDA stands as published APPROVAL OF INVOICES  Motion to approve the invoices presented made by Cathy Burke, Seconded by Gregg Tuholski. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. APPROVAL OF MINUTES Approval of the November 21, 2024 regular council meeting minutes  Motion to accept the November 21, 2024 meeting minutes made by Doug DeSmith, Seconded by Dean Rentfrow. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. REPORTS TOWN MANAGER Mike Yoder CCMG 2024 -2 bid opening – two bids offered. Niblock base bid $344,212.10 and Rieth Riley base bid $499,264.24 Ryan from JPR reviewed the bids while the meeting continued and then came back before Council and offered the recommendation that the lowest responsible bidder was NIBLOCK.  Motion to accept the $344,212.10 bid from Niblock based on JPRs recommendation made by Cathy Burke, Seconded by Dean Rentfrow. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. Services contract with JPR  Motion to approve the Town Engineer (General Services) Agreement with JPR for 2025 contractual services made by Gregg Tuholski, Seconded by Doug DeSmith. Voting Yea: Doug  DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. Project updates from Town Manager 1. New website – Mike spoke to the new system format and updates. Discussion followed and Council was pleased with the coming updated website. Notes to add photos of Town employees and a Public Notice section for advertising Legal Notices. 2. Stoll Property - Mike Stoll owns the Lavender Patch building and there is one appraisal of $146K, which Mike Stoll is willing to sell it to the Town for that price. A second appraisal would be needed. motion to authorize mike structural engineer.  Motion to authorize Mike Yoder to move forward and consult a structural engineer to pursue the purchase of the property made by Gregg Tuholski, Seconded by Cathy Burke. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. Plans to be made to add to the next RDC meeting prior to the next Council meeting and possibly cancel the work session. CLERK-TREASURER Cathy Antonelli  Motion to approve Additional Appropriation Ordinance No. 12/5/2024-26 $297,205.95 made by Doug DeSmith, Seconded by Cathy Burke. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. Fund # Fund Name Appropriation # Amount Reason 4651 2023 G.O. Bond Project 4651-001-316 $ 66,517.41 Intelli Street Lights Fund 1101 General 1101-001-316 $ 50,000.00 Contractual Services 2410 ARP 2410-001-421 $180,688.54 Water Meter Improvements Grand Total: $297,205.95  Motion to approve the first reading of Amended Salary Ordinance No. 12/19/2024-29 made by Cathy Burke, Seconded by Doug DeSmith. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. This amendment is to add new hire Josh Dibley.  Motion to approve the first reading of the 2025 Salary Ordinance No. 12.19.2024-28 Council member Rentfrow wants to review a change for the superintendent to have a higher salary than his employees. Compromise recommendation to be equal to the highest paid employee. Discussion followed. Mike Yoder shared with Council that a request from Park Board President for a 3% increase in their stipend across the board, taking them from $975 to $1K annually was being considered. Council noted that the Council has not taken a raise for several years and wondered what the justification was for the request. Council asked that the Park Board review as a whole.  Motion to approve on first reading Salary Ordinance No. 12.19.2024-28 with the amended salary for the street superintendent from $31.50 to 32.68 per hour made by Jeff Beachy, Seconded by Cathy Burke. Voting Yea: Doug DeSmith, Cathy Burke, Jeff Beachy. Motion carries.   Motion to approve Resolution 12.5.2024-12 for Year-End Transfers made by Jeff Beachy, Seconded by Cathy Burke. Voting Yea: Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. TOWN ATTORNEY George Lepeniotis  Motion to approve the first reading ORV Ordinance No. 12/19/2024-27 Authorizing Off-Road Vehicles on Highways under the Jurisdiction of the Town of Bristol, Indiana and Imposing Requirements, Conditions, and Restrictions for Such made by Cathy Burke, Seconded by Doug DeSmith. Voting Yea: Doug DeSmith, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. TOWN MARSHAL Steve Priem Marshal Priem shared a proposal for purchase of six tasers and cartridges $19,813. Funds already budgeted within the LIT police weapons appropriation line and hopes to purchase by year end.  Motion to encumber the funds, if needed made by Cathy Burke, Seconded by Dean Rentfrow. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. PRIVILEGE OF THE FLOOR (Public Comments to Council) – no comments this evening. TOWN COUNCIL DISCUSSION ITEMS Doug DeSmith – no comments Dean Rentfrow – We need to be planning for a new street dept building and location. Mike Yoder is looking at some property Monday. Cathy Burke – no comments Gregg Tuholski – no comments Jeff Beachy – no comments Christmas tree lighting tomorrow night NEXT MEETINGS: Thursday, Dec. 19 7:00 pm Council meeting Tuesday, Dec. 17, 2024 7p work session Thursday, Dec. 19, 2024 7p regular council meeting MOTION TO ADJOURN made by Gregg Tuholski, Seconded by Doug DeSmith. All in favor. Meeting adjourned at 8:01pm. These minutes are a summary of actions taken at the Bristol Town Council meetings. The full video archive of the meeting is available for viewing at https://bristol-in.municodemeetings.com/ for as long as this media is supported. _________________________ __________________________ Jeff Beachy, Council President Cathy Antonelli, Clerk-Treasurer