Town Council Regular Meeting

TOWN COUNCIL REGULAR MEETING Thursday, March 20, 2025 at 7:00 PM Council Chamber Bristol Municipal Complex MINUTES CALL MEETING TO ORDER Bristol Town Council President Jeff Beachy called the regular council meeting to order at 7:00pm on Thursday, March 20, 2025. PLEDGE OF ALLEGIANCE led by Assistant Fire Chief Jim Hanes ROLL CALL Members present: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy Others in attendance: Town Marshal Steve Priem, Legal Counsel Alex Bowman, Deputy Clerk-Treasurer Jill Swartz, Town Manager Mike Yoder, Assistant Fire Chief Jim Hanes Absent: Cathy Antonelli (Clerk-Treasurers conference sessions) APPROVAL OF AGENDA Correction to the agenda: meeting minutes for the Executive Session were previously approved, remove that line and replace with the March 6, 2025 council minutes to be approved and the agenda will stand as corrected. APPROVAL OF INVOICES  Motion to approve the invoices made by Doug DeSmith, Seconded by Dean Rentfrow. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. APPROVAL OF MINUTES  Motion to approve the March 6, 2025 meeting minutes made by Cathy Burke, Seconded by Gregg Tuholski. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. REPORTS TOWN MANAGER Mike Yoder Heidi Amspaugh from Baker Tilly appeared via zoom and provided the Council with an overview of the annual TIF report Mike spoke to a road improvement project on Ponderosa and asked for Council to approve an expenditure of up to $50K (Local Roads & Streets funding), no bidding required  Motion to proceed with the Ponderosa improvement project, not to exceed $50K made by Cathy Burke, Seconded by Doug DeSmith. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. Wastewater Treatment Plant distribution requests  Motion to pay Pay App #23 to Commonwealth Engineering $39,188.16 made by Cathy Burke, Seconded by Dean Rentfrow. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries.  Motion to pay Pay App #24 to Crosby Construction $843,368.62 ($801,200.19 to Crosby/$42,168.43 for retainage) made by Dean Rentfrow, Seconded by Doug DeSmith. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. Project updates 24% done at the WWTP, discussion on tariffs, wellfield project camera views shared, Earthway bypass, development standards, amending the code of ordinances relating to utility rates. CLERK-TREASURER Request to Advertise for Additional Appropriations FUND # Appropriation Amount Reason Increase # 4424 CCD 4424-001-466 $20,000.00 Outfitting a Police Vehicle for the K9 Unit 4651 G.O. Bond 4651-001-316 $1,910.38 To fully appropriate the funds for the streetlights. Project 4436 EDIT 4436-001-443 $190,000.00 INDOT payment for new main streetlights and installation and Water Main project on St. Joseph and Elkhart Street 2410 ARP 2410-001-421 $121,634.37 Water Main project on St. Joseph and Elkhart Street. 2202 LRS 2202-001-430 $34,000.00 Repair work on Ponderosa Street 2500 MS4 2500-001-441 $56,785.00 Stormwater work associated with CCMG projects on St Joseph Street and the Earthway project 2580 East TIF #148 2580-001-550 $300,000.00 Commerce Drive and SR 15 N intersection improvement & RDC acquisition and improvements for the Street Department property. Grand total: $724,329.75  Motion to approve the Notice to Taxpayers for an additional appropriation made by Doug DeSmith, Seconded by Gregg Tuholski. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. TOWN MARSHAL Steve Priem Monthly operations report was reviewed. FIRE CHIEF Nik Kantz Monthly operations report was reviewed. Still in need of one fulltime firefighter/paramedic and one fulltime firefighter/EMT Hope to have the new ambulance on the road by month end following certification A few fire burning rules were reviewed PARK BOARD Linda Powell Election of officers: Mikel Ropp is President, Scott Dreamer-Vice President Congdon & Cummins Parks-Summer Festival in June, put on by the library. Food trucks, family fun, live music, crafters Hermance Park – pavilion floor scrubbed with fire dept floor scrubber, without the results they had hoped for. Will look into having the floors cleaned professionally. The group that uses the pavilion for cardio drumming has agreed to do some general cleaning. Kayak Launch – once the grounds settle it can be better determined what improvements might be needed. Congdon Park-looking into more flowers in the park TOWN ATTORNEY Alex Bowman Alex gave an overview of Ordinance No. 3-20-2025-6 An Ordinance of the Town Council of the Town of Bristol, Indiana Amending Chapter 53 of the Town of Bristol, Indiana Code of Ordinances Regarding Stormwater Management and Regulations. This is the second and final reading of the ordinance and legal counsel recommends adoption. Council President Jeff Beachy opened a public hearing at 8:01p to take public comments. Hearing no public comment, the meeting was closed at 8:01p.  Motion to approve Ordinance No. 3-20-2025-6 made by Jeff Beachy, Seconded by Gregg Tuholski. Discussion: Council member Cathy Burke noted the heading (ref 53.36 Stormwater User Fee) on the bottom of page 17, should be moved to the top of page 18. Voting Yea: Doug DeSmith, Dean Rentfrow, Cathy Burke, Gregg Tuholski, Jeff Beachy. Motion carries. PRIVILEGE OF THE FLOOR (Public Comments to Council) Floyd Lynch, 202 Chestnut St – Indiana got a new road, new sidewalk, but the radar signs has not been reinstalled and he would like to have them back up. Marshal Priem spoke to the signs and did note that he would like to go to one sign, since it’s such a short road. TOWN COUNCIL DISCUSSION ITEMS Dean Rentfrow-signage size question (ref banner on the fence) on SR 15 South;Marshal to have the code enforcement officer take a look Jeff Beachy – asked legal counsel for update on the Kesco billboard NEXT MEETINGS: Thursday, April 3: 7:00 pm Town Council meeting Tuesday, April 15: 7:00 pm Council work session a. Mottville Rd residential development b. Bristol development standards update Thursday, April 17: 7:00 pm Town Council meeting MOTION TO ADJOURN made by Cathy Burke, Seconded by Doug DeSmith, all in favor. Meeting adjourned at 8:10pm. These minutes are a summary of actions taken at the Bristol Town Council meetings. The full video archive of the meeting is available for viewing at https://bristol-in.municodemeetings.com/ for as long as this media is supported. _________________________ __________________________ Jeff Beachy, Council President Jill Swartz, Deputy Clerk-Treasurer