City Council

MINUTES OF THE CITY OF BRISTOLO TENNESSEE CITY COUNCIL MEETING NIay 7,2013 CALL TO ORDER: The City of Bristol, Tennessee City Council meeting was called to order by Mayor Joel Staton on Tuesday, May 7 , 20t3, at 7:00 p.m. in the Slater Center Auditorium. ROLL CALL: Present: Mayor Joel Staton, Vice Mayor Ben Zandi, Councilwoman Michelle Dolan, Councilwoman Margaret Feierabend, and Councilman David Shumaker. Others Present: City Manager Jeff Broughton; City Attorney Jack Hyder; City Recorder Tara Musick; Secretary Megahn Eads; and members of City staff. INVOCATION AND PLEDGE OF ALLEGIANCE: Mayor Joel Staton gave the invocation, and Corbin Dolan, son of Michelle Dolan, led the pledge of allegiance. AGENDA ADDITIONS AND/OR CHANGES: City Manager Broughton removed Resolution 13-55, A Resolution Authorizingthe Submission of an Application for a Face Forward Grant, from the agenda due to grant ineligibility. PROCLAMATIONS AND RECOGNITIONS: L05th Anniversary of the United States Army Reserve - Councilwoman Dolan read a proclamation t"coþnizing the 105th Anniversary-of the United States Army Reserve. The proclamation was presented to John Dyess, Army Reserve Ambassador. Bristol Arbor DayÆarth Day - Councilwoman Feierabend read a proclamation designating May 19 - 25,2013, as Emergency Medical Services Week. The proclamation was presented to Ms. Lauren Root, Fire Department Lieutenant. National Drtnklng \ilater \ileek - Councilman Shumaker reatl a proolamatiorr designating May 5 - 11, 2013, as National Drinking Water V/eek. The proclamation was presented to David St. John, Utilities Services Manager.  City Council Meeting May 7,2013 Page2 of 5 PRESENTATIONS: Optimist Club Speech Contest Winners - Ernie Sprouse, Bristol Optimist Club representative, presented the winners of the Optimist Club Speech Contest. Ms. Samantha Hess, Vance Middle School, and Mr. Matthew Tebeau, St. Anne's Catholic School, each presented their winning speech. The topic of this year's contest was "'Why My Voice Is Important." PUBLIC HEARINGS: Resolution 13-44 - A Resolution Adopting a Community Development Block Grant Action Plan and the Submittal of a Grant Application to the U.S. Department of Housing and Urban Development of CDBG Grant Funding in2013-2014. City Manager Broughton reviewed the Resolution that will adopt a Community Development Block Grant Action Plan for the 2013-2014 year. The purpose of the CDBG action plan is to state the proposed uses of the CDBG Grant funding and distributions. This action plan also states the federal program objectives with which the plan must comply. No person in attendance spoke during the public hearing. APPEARANCE OF CITIZENS: None. APPOINTMENTS: A. Beer Board * Mike Ketron was appointed to the Beer Board by majority vote to serve an unexpired term ending January 3I,2014. Councilman Shumaker - Mike Ketron Vice Mayor Zandi - David Akard Councilwoman Dolan - David Akard Councilwoman Feierabend - Mike Ketron Mayor Staton - Mike Ketron ORDINANCES AND RESOLUTIONS: A. First Reading of New Ordinances: Ordinance 13-1 - An Ordinance to Levy a Privilege Tax on Litigation in the Municipal Court. City Manager Broughton reviewed this Ordinance, which will adopt a privilege tax of $13.75 on litigation in the Municipal Court. This tax will only be applied to those found guilty. The tax being levied is the maximum permitted by law and has been adopted by several other municipalities throughout the state. Vice-Mayor Zandi moved to approve the Ordinance on first reading, and Councilman Shumaker seconded. The motion passed by unanimous roll call vote.  City Council Meeting May 7,2013 Page 3 of5 Ordinance l3-2 - An Ordinance to Adopt a Budget and Appropriate F'unds for the Fiscal Year July L,2013 through June 30r2014. City Manager Broughton reviewed this Ordinance, which would adopt a budget and appropriate funds for the fiscal year commencing July l, 2013, Vice Mayor Zandi requested that this item be removed and be reviewed further at the May work session. Upon motion by Vice Mayor Zandi, and seconded by Councilwoman Dolan, the motion passed by unanimous roll call vote. Ordinance 13-3 - An Ordinance to Amend the Appropriation of Funds and Budget for the Fiscal Year July 1, 2012 through June 30,2013. City Manager Broughton reviewed this Ordinance, which would amend the current budgets of nine funds to reflect the projected amounts in excess of that originally budgeted. City Manager Broughton stated that this was a result of the timing of expenditures between fiscal years, expenditures resulting from unanticipated grant funds, and higher than anticipated program expenditures. The amending of the budget is a common occurrence and happens annually as so many items are unexpected. Vice-Mayor Zandi moved to approve the Ordinance on first reading, and Councilman Shumaker seconded. The motion passed by unanimous roll call vote. B. Adoption of Ordinances (Second Reading): None C. Resolutions: Resolution 13-46 - A Resolution Approving the Conveyance of Re¿l Property in Exchange for the Dedication of Additional Public Street Right-Of-Way. City Manager Broughton reviewed this Resolution, which would approve the conveyance of real property in exchange for the dedication of additional public street right-of-way. City Manager Broughton explained that the property to be conveyed serves no public purpose and the city will maintain all easement rights. Vice-Mayor Zandi moved to approve the Ordinance on first reading, and Councilwoman Feierabend seconded. The motion passed by unanimous roll call vote. CONSENT AGENDA: City Manager Broughton presented the Consent Agenda to Council. Councilwoman Feierabend requested Resolution l3-4I be removed from the Consent Agenda. Councilwoman Feierabend moved to approve, and Vice Mayor Zandi seconded. The following items were approved by unanimous Council vote:  City Council Meeting lll4ay 7,2013 Page 4 of 5 a Minutes - April 2,2013 City Council Meeting; a Minutes - April 16,2013 Work Session; a Resolution 13-40 - A Resolution Authorizing the Execution of an Interlocal Cooperation Agreement with the Emergency Communications District of the City of Bristol, Tennessee; a Resolution 13-42 - A Resolution Authorizing the Submittal of an Application to the U.S. Department of Justice under its Bulletproof Vest Partnership Program; a Resolution 13-43 - A Resolution Authorizing the Approval of the Tri-Cities Regional Foreign-Trade Zone No. 204 Financial Contribution; a Resolution 13-44 - A Resolution Adopting a Community Development Block Grant Action Plan and Approving the Submittal of a Grant Application to the U.S. Department of Housing and Urban Development for CDBG Grant Funding in 2013- 2014; a Resolution 13-45 - A Resolution Approving the Acceptance of Grant Funds for Projects at the Tri-Cities Regional Airport; a Resolution 13-47 - A Resolution Authorizing the Acceptance of a STOP Program Grant; a Resolution 13-48 - A Resolution Authorizing the Submittal of an Application for Highway Safety Grants; a Resolution 13-49 - A Resolution Awarding a Bid for the Purchase of Highway Pavement Marking Application and Removal; Resolution L3-50 - A Resolution Awarding a Bid for a Sludge Pump and Motor; a Resolution 13-51 - A Resolution Awarding a Bid for Flocculator Drive and Control Panel; a Resolution 13-52 A Resolution Authorizing Amendment 1 to the Contract - Agreement with the Tennessee Department of Transportation for the Reconstruction of East Cedar Street' Resolution 13-53 - A Resolution Awarding a Bid for an Effluent Flushing Pump and Associated Equipment; and Resolution 13-54 - A Resolution Authorizing the Submission of an Application for a CHP Community Policing Grant.  City Council Meeting May 7,2013 Page 5 of5 CITY MANAGER'S REPORT: City Manager Broughton updated the City Council on the potential actions that would need to be taken as a result of the unexpected passing of Board of Education member Kelly Buskell III. City Manager Broughton reviewed the debt obligation report (CT-0253) for the $9,800,000 Series 2013A bond issue which was accepted for the record. Finally, the City Manager tendered his resignation letter to the City Council effective the close of business of June 20,2013. Broughton also announced he will be taking a job with University of Tennessee Municipal Technical Advisory Services (MTAS) and will be relocating to Nashville. CITY COUNCIL COMMENTS: Vice Mayor Zandi and Councilwoman Feierabend offered their congratulations and thanked City Manager Broughton for a job well done. Mayor Staton asked the city manager about the next steps in recruiting a city manager who indicated that the matter would be discussed at the May work session. Mayor Staton asked that the Municipal Technical Advisory Service be asked to attend the work session. There being no further business, the meeting was adjourned at 8:28 p.m. 0 Joel Staton, Mayor TaraB. Musick, City Recorder