City Council

MINUTES OF THE CITY OF BRISTOL, TENNESSEE CITY COUNCIL MEETING Jrnly 1,2014 CALL TO ORDER: The City of Bristol, Tennessee City Council meeting was called to order by Mayor Michelle Dolan on Tuesday, July 1, 2014, at7:00 p.m. in the Slater Center Auditorium. ROLL CALL: Present: Mayor Michelle Dolan, Vice Mayor Powers, Councilwoman Margaret Feierabend, Councilman Chad Keen, and Councilman Jack Young. Others Present: City Manager William L. Sorah; City Attorney Jack Hyder; City Recorder Tara Musick; and members of City staff. INVOCATION AND PLEDGE OF ALLEGIANCE: Councilman Chad Keen gave the invocation, and Councilman Jack Young led the pledge of allegiance. SELECTION OF MAYOR AND VICE MAYOR: A new Mayor and Vice-Mayor were selected for the upcoming fiscal year. A motion to elect Vice Mayor Powers as Mayor was made by Mayor Dolan. Councilman Keen seconded the motion. This motion passed by unanimous roll call vote. A motion was then made to elect Councilman Chad Keen as Vice Mayor by Councilwoman Feierabend. Vice Mayor Powers seconded the motion. This motion passed by unanimous roll call vote. A brief recess was taken for a reception to recognize the new Mayor and Vice Mayor. The meeting was called back to order by Mayor Powers at7:25 p.m. AGENDA ADDITIONS AND/OR CHANGES: Councilwoman Feierabend removed Resolution 14-61 from the consent agenda and requested that the resolution be reviewed for a vote as part of the appointments section of the agenda. PROCLAMATIONS AND RECOGNITIONS: Bristol Tennessee Traffic Safety Ambassador - Police Chief Blaine Wade discussed the Bristol Tennessee Traffic Safety Ambassador Program. The program is in its eight year and is designed to give children in school an opportunity to participate in highway safety in Bristol.  City Council Meeting JuIy 1,2014 Page 2 of 8 Children competed by drawing a poster with a traffic safety theme that will be utilized in a public highway safety campaign during the2014-2015 year time frame featuring the first place poster that was determined. Officer Nathan Greene presented a plaque to Hunter Smith for winning first place. Certificates were presented to Jacob Moore and Kya Johnson. PRESENTATIONS: None. PUBLIC HEARINGS: Ordinance l4-g - An Ordinance to Amend the Zoning Map of Bristol Tennessee by Designating Certain Property as R-lA, Low Density Single Family District (1925 Weaver Pike) City Manager Sorah reviewed this Ordinance that amends the zoning map for property at 1925 Weaver Pike from M-2 (General Industrial District) to R-14 (Low Density Single Family). The residential building fronts Weaver Pike and is currently zoned for manufacturing. The property owner asked that the property be rezoned because the manufacturing zoning hinders selling the property as residential. The Bristol Tennessee Regional Planning Commission recommended approval of the rezoning as presented, noting that the rezoning is compatible with the Land Use Plan and Policy. The hearing was closed after no public comments. APPEARANCE OF CITIZENS: Mr. Tom Heibel, 1716 Bluff City Highway, congratulated the new Mayor and Vice Mayor. He also thanked the City Manager for his hard work over the past year. Mr. Heibel discussed his concerns about economic development and the future funding for Bristol Regional Medical Center. APPOINTMENTS: Better Property Board - Ms. Pamela Ollfield was unanimously appointed to the Better Property Board to serve a three year term ending June 30,2017 . Board of Code Appeals - Mr. Ted Koehner was unanimously appointed to the Board of Code Appeals to serve a five year term ending June 30, 2019. Board of Zoning Appeals - Mr. Ted Koehner was unanimously appointed to the Board of Code Appeals to serve a five year term ending June 30, 2019.  City Council Meeting July 1,2014 Page 3 of8 Bristol Housin g Board - Mr. Michael Scott Morefield was appointed to the Bristol Housing Board by the fo llowing vote to serve an unexpired term of office ending March 31,2017. Councilwoman Dolan Mr. Barker Vice Mayor Keen Mr. Morefield Councilman Young Mr. Barker Mayor Powers Mr. Morefield Councilwoman Feierabend Mr. Morefield Emergency Communications District Board - Mr. James Messimer, Mr. Blaine Wade, and Mr. David Warren were unanimously appointed to the Emergency Communications District Board to serve four year terms ending June 30, 2018. Health and Educational Facilities Board * Mr. Randy Kennedy was unanimously appointed to the Health and Educational Facilities Board to serve a six year term ending June 30,2020. Parks and Recreation Commission - Ms. Susanne Chandler and Ms. Karen Combs were unanimously appointed to the Parks and Recreation Commission to serve three year terms ending June 30, 2017. Resolution 14-61- A Resolution ConfÏrming the Appointment of the Student Member to the Parks and Recreation Commission City Manager Sorah reviewed this Resolution to appoint Mr. Nelson Lundberg Russell to serve as the student member of the Parks and Recreation Commission. The principal of Tennessee High School recommended this student to serve in this capacity for a term ending May 30, 2015. Councilwoman Feierabend moved to approve the Resolution, and Vice Mayor Keen seconded. The motion passed by unanimous roll call vote. Planning Commission - Mr. John Brothers, Mr. Mark Byington, and Mr. Joel Staton were appointed to the Planning Commission by the following roll call vote to serve three year terms ending June 30, 2017. Councilwoman Dolan Mr. Brothers, Mr. Byington, Mr. Staton Vice Mayor Keen Mr. Brothers, Mr. Byington, Mr. Jackson Councilman Young Mr. Byington, Mr. Cartwright, Mr. Staton Mayor Powers Mr. Brothers, Mr. Byington, Mr. Staton Councilwoman Feierabend Mr. Brothers, Mr. Byington, Mr. Staton Power Board Mr, Pat Hickie was unanimously appointed to the Power Board to serve a four - year term ending June 30, 2018.  City Council Meeting July 1,2014 Page 4 of 8 ORDINANCES AND RESOLUTIONS: A. First Reading of New Ordinances: None. B. Adoption of Ordinances (Second Reading): Ordinance l4-9 - An Ordinance to Amend the Zoning Map of Bristol Tennessee by Designating Certain Property as R-lA, Low Density Single Family District (1925 Weaver Pike) City Manager Sorah reviewed this Ordinance as part of the public hearing portion of the meeting. Councilwoman Feierabend moved to approve the Ordinance on second reading, and Councilman Young seconded. The motion passed by a unanimous roll call vote. C. Resolutions: Resolution 14-62 - Appointment of Municipal Court Judge City Manager Sorah reviewed this Resolution regarding the appointment of the Municipal Court Judge. Municipal Judge David Tipton's appointment expired on June 30,2014. At the June lTth meeting of City Council, a consensus was reached to consider the appointment of A.D, Jones, Jr. to this post. Mr. Jones has served as Interim Municipal Judge following the Sullivan County Commission's appointment of Judge Tipton to fill the unexpired term of the late General Session Judge William Watson. Due to Judge Tipton's anticipated election to this position, he has not sought reappointment as Municipal Judge. This Resolution appoints A.D. Jones, Jr. to the position of Municipal Judge. The term of office is for a period of four years commencing July l, 2014. The Municipal Judge position has an annual salary of $16,650 and is entitled to participate in the TCRS retirement program and eligible for the health insurance benefits available to all employees. Councilwoman Feierabend moved to approve the Resolution, and Councilman Young seconded. The motion passed by a unanimous roll call vote. Resolution 14-63 - A Resolution of the Governing Body of the City of Bristol, Tennesseeo Authorizing the Issuance, Sale, and Payment of Noninterest-Bearing Stormwater Fund Revenue Anticipation Interfund Loan Notes not to exceed $81,500 City Manager Sorah reviewed this Resolution regarding an interfund loan from the General Fund to the Stormwater Fund. The revenues generated through users fees will be responsible for funding all work related to stormwater activities in . the newly established fund. Stormwater utility fees will be assessed commencing July 1". However, the fund will not initially have revenues to support the required activities. This Resolution is required to borrow the initial start-up funds from the General Fund. The borrowing will be in the form of a non-interest bearing loan from the General Fund to the Stormwater Fund. The loan will be repaid to the General Fund as soon as cash flow from the stormwater utility billings is adequate. The approved Resolution will be sent to the State of Tennessee Office of State and Local Finance for their review and approval.  City Council Meeting July 1,2014 Page 5 of8 Based upon a monthly review of cash flow projections and expenditure needs, the amount of the loan will not exceed $81,500. The loan in its entirety will be repaid during Fiscal 2015. Councilman Young moved to approve the Resolution, and Councilwoman Dolan seconded, The motion passed by a unanimous roll call vote. CONSENT AGENDA: City Manager Sorah presented the Consent Agenda to Council with the exception of Resolution 14-61. Councilwoman Feierabend moved to approve, and Councilman Keen seconded. The following items were approved by unanimous Council vote: . Minutes - June 3,2014, City Council Meeting; . Minutes - June 17,2074, Special Called City Council Meeting; . Minutes - June 17,2014, City Council Work Session; a Resolution 14-50 - A Resolution Approving a Grant Agreement with the Virginia Department of Transportation for the Utilization of Federal Highway Administration Funds for the Bristol Metropolitan Planning Organization; a Resolution 14-51 - A Resolution Authorizing Payment in Support of the Bristol Public Library and Adult Learning Lab for Fiscal 2015; Resolution 14-52 - A Resolution Authorizing Payment in Support of Bristol Tennessee City Schools for Fiscal2015; a Resolution 14-53 - A Resolution Authorizing Payment in Support of the Industrial Development Board of the City of Bristol, Tennessee; Resolution 14-54 - A Resolution Authorizing Payment in Support of the United Way of Bristol TNA/A in Fiscal 2015; a Resolution 14-55 - A Resolution Authorizing an Appropriation Agreement with the Bristol Chamber of Commerce for Program Support in Fiscal 2015; a Resolution 14-56 - A Resolution Authorizing m Appropriation Âgreement with the Paramount Foundation, Inc. (Paramount Center for the Arts); Resolution 14-57 - A Resolution Authorizing an Appropriation Agreement with the Bristol Chamber of Commerce for Convention and Visitors Bureau Services; a Resolution 14-58 - A Resolution Authorizing an Appropriation Agreement with the Birthplace of Country Music, Inc., for the Rhythm and Roots Reunion Festival;  City Council Meeting July 1,2014 Page 6 of 8 a Resolution 14-59 - A Resolution Authorizing payment in Support of Networks Sullivan Partnership for Fiscal 2015; a Resolution 14-60 - A Resolution Authorizing Approval of the Tri-Cities Regional Airport Foreign-Trade Zone No. 204 Financial Contribution; a Resolution 14-64 - A Resolution Authorizing the Purchase of Software Support for the Financial Software System; a Resolution 14-65 - A Resolution Approving an Agreement with Believe In Bristol, Inc., for Funding Support; a Resolution 14-66 - A Resolution Approving the Submission of an Application to the Tennessee of Economic and Community Development under the FastTrack Infrastructure Development Program to Assist in Providing Infrastructure Improvements and Relocations at32S lndustrial Drive in Bristol, Tennessee; a Resolution 14-67 - A Resolution Awarding a Bid for the Purchase of Limestone and Sand on a Picked-Up Basis; a Resolution 14-68 - A Resolution Awarding Bids for the Purchase of Delivered Limestone and Sand; a Resolution 14-69 - A Resolution Awarding Bid for the Purchase of Bulk Asphalt Products; a Resolution 14-70 - A Resolution Awarding Bid for the Purchase of In-place Asphalt; a Resolution 14-71, - A Resolution Authotizing the Execution of a Contract for the Maintenance of State Highways with the Tennessee Department of Transportation; a Resolution 14-72 - A Resolution Awarding Bid for the Purchase of Water and Sewer Supplies; Resolution 14-73 - A Resolution Awarding a Bid for Preliminary Design Services for the Upgrades to the 'Wastewater Treatment Plant Aeration Process and Decommissioning of the Biotower; and a Resolution l4-74 - A Resolution Awarding a Proposal for Re-Insurance for the Self- Funded Health Insurance Plan.  City Council Meeting Iuly 1,2014 Page 7 of 8 CITY MANAGER'S REPORT: City Manager Sorah discussed upcoming local events celebrating the 4th of July. He also discussed upcoming community meetings to educate citizens on the East Cedar Road Project. Shari Brown, Economic and Community Development Director, introduced Ms. Harmon as the new planner and discussed a published article regarding the City's Safe Routes to School Program. Terrie Talbert, Community Relations Director, discussed the City's new website and reviewed features and enhancements. Mr. Sorah also thanked Councilwoman Dolan for her service as Mayor and her support of City staff over the past year. CITY COUNCIL COMMENTS: Council recognized Dr. Lilly to give an update on the Schools. Dr. Lilly discussed several summer projects and reviewed major capital improvement projects curently underway. Councilwoman Dolan mentioned economic development activities being coordinated by NETWORKS, City staff, and Council in conjunction with State representatives. She also mentioned her support of smaller government and recognized Ms. Talbert for her hard work on several projects over the past year, such as the website. Councilwoman Feierabend congratulated Mayor Powers and Vice Mayor Keen on their new roles. She also thanked Councilwoman Dolan for her service as Mayor. She mentioned several upcoming events and commented on the City of Bristol, Virginia having a woman as the Mayor for the first time and expressed her support for the new leaders. Councilman Young congratulated recent Citizen Police Academy graduates and mentioned the upcoming fall class. He discussed early voting dates and encouraged citizens to learn about all open positions and to research the candidates. Vice Mayor Keen mentioned the significance of having six mayors present for a picture prior to the meeting and the importance of community involvement and service. He congratulated the new Mayor and thanked staff for their support. He also discussed City progress by the recent vendor meeting, new, website, and other technological enhancements. Vice Mayor Keen closed by stating that July 4'n was a time for the sacrifices of others for our freedom to be remembered. Mayor Power thanked Councilwoman Dolan for her service as Mayor and the leadership that she provided over the past year. She stated that the City's challenges are to remain fiscally strong, the new middle school project, and the Drive to 55. Staff was thanked regarding the revamped budget, new website, and being friendlier in regards to economic development. Mayor Powers stated that everyone must work together for the City to continue to move forward.  City Council Meeting July 1,2014 Page 8 of8 There being no further business, the meeting was adjourned at 8:27 p.m. Lea Powers, Mayor ¿ Tara E. Mu sick, City Recorder