City Council

MINUTES OF THE CITY OF BRISTOL, TENNESSEE CITY COUNCIL MEETING March 6, 2018 CALL TO ORDER: The City of Bristol Tennessee City Council meeting was called to order by Mayor Jack Young on Tuesday, March 6, 2018, at 7:00p.m. in the Slater Center Auditorium. ROLLCALL: Present: Mayor Jack Young, Vice Mayor Margaret Feierabend, Councilman Chad Keen, Councilwoman Lea Powers, and Councilwoman Michelle Reuning. Others Present: City Manager William L. Sorah; City Attorney Danielle Kiser, City Recorder Tara Musick; and members of City staff. INVOCATION AND PLEDGE OF ALLEGIANCE: Ken Anderson, Executive Director, Serving Orphans Worldwide, gave the invocation and Mayor Young led the pledge of allegiance. AGENDA ADDITIONS AND/OR CHANGES: None. PROCLAMATIONS AND RECOGNITIONS: Tennessee Ernie Ford Day - Vice Mayor Feierabend read a joint proclamation designating February 13, 2019, as Tennessee Ernie Ford Day. Dr. Renee Rogers and Don Ashley was in attendance to accept the proclamation. Opioid Awareness Month- Councilwoman Reuning read a proclamation designating March 2018 as Opioid Awareness Month. Citizenship Award- Mountain Trail Riders Association- Police Chief Blaine Wade and Captain Charlie Thomas presented the 2017 Citizenship Award to the Mountain Trail Riders Association. The award was given for their help in the search for a missing youth. Members of the Mountain Trail Riders Association were present to accept the award. Bristol First Award Program- Community Relations Director Terrie Talbert recognized Officer Clayton Potter, as the Bristol First Program Award winner for February 2018 . He was nominated for exhibiting leadership and acting to improve relations with the public. Officer Potter was in attendance to receive the award.  City Council Meeting March 6, 2018 Page 2 of8 PRESENTATIONS: FY2017 Comprehensive Annual Financial Report- Mr. Matt Hill, Partner at Mauldin and Jenkins, LLC, addressed Council concerning the Comprehensive Annual Financial Report for the fiscal year ending June 30, 2017. PUBLIC HEARINGS: Mayor Young opened the Public Hearings. Ordinance 18-2 - An Ordinance to Abandon an Unnamed Public Alley Right-of-Way (Running East from Glendale Street to Another Public Alley, parallel to Glen Street and Dale Street) City Manager Sorah stated that Ordinance 18-2 abandons an unnamed public alley ROW running east from Glendale Street to another public alley, parallel to Glen Street and Dale Street. The properties at 1035 , 1043, 1051, and 1027 Glendale Street are owned by Bran/Bowie Investments, LLC. Their plan is to combine the properties and build twelve townhouses. The unopened alley is parallel to and between Glen Street and Dale Street. The property owners have requested that the City abandon the unopened east/west alley ROW to allow the property at 1051 Glendale Street to be combined with their other properties to allow development. The Bristol Tennessee Regional Planning Commission, at its meeting of January 22, 2018, recommended approval of the action. David Metzger, Traffic Engineer, presented the alley abandonment to the City Council. Ordinance 18-3 - An Ordinance to Amend the Zoning Ordinance to Clarify the Residential Density Permitted in the B-3 (General Business) Zone City Manager Sorah stated that Ordinance 18-3 is a housekeeping measure to clarify the maximum multi-family residential density permitted in the B-3 District. Ordinance 17-7, revising the zoning text as it relates to multi-family residential densities was approved on second reading during the January 2, 2018 City Council meeting. The ordinance included a narrative describing the amendment of the zoning text as it related to three residential districts and one commercial district. To simplify the administration of the ordinance, a chart illustrating the new densities was included. The chart, however, did not reflect the new B-3 District densities. Ordinance 18-3 addresses this issue and provides more clarity to the administration of the new multi-family residential density requirements. Blake Ailor, Zoning Administrator, presented the amendment to the Zoning Ordinance to the City Council.  City Council Meeting March 6, 2018 Page 3 of8 Ordinance 18-4- An Ordinance to Rezone Western Half of 820 Raytheon Road, 96 & 98 Vance Tank Road to M-1 (Light Industrial/Business Zone) City Manager Sorah stated that Ordinance 18-4 amends the zoning map for the captioned property. Staff received a request from Blaine Carter, owner of 820 Raytheon Road, and Jerimi Waldron, owner of 98 Vance Tank Road, to rezone their property from the current zoning designation of R-IA (Residential) to M-1 (Manufacturing). The property is located adjacent to the old Raytheon Plant property which has zoning designation of M-3. The remaining parcel located at 96 Vance Tank Road is owned by BTES and serves as the location for a power substation. Staff has contacted BTES and they do not oppose the rezoning oftheir property from R-1A to M-1. The subject properties contain approximately 33.7 total acres. With the exception of the BTES substation, the acreage is undeveloped wooded and grass areas. The owners of 820 Raytheon Road and 98 Vance Tank Road believe their property to be more suitable for development with an M-1 zoning designation as opposed to single family residential zoning. This rezoning request is consistent with the 2012 Land Use Plan and Policy which designates the property as being primarily for industrial use. The rezoning request was granted a favorable recommendation from the Bristol Regional Planning Commission during their January 22nd meeting. Blake Ailor, Zoning Administrator, presented the amendment to the Zoning Ordinance to the City Council. Mayor Young closed the Public Hearings. APPEARANCE OF CITIZENS: Diane Whitaker, 1628 6th Street Ext., discussed recent events and her desire to see a neighbor arrested. Eddie Mabry, 109 Sunnybrook Drive, spoke about his concerns with Intimate Treasures locating at the entrance of Sunnybrook Subdivision. He thanked Mayor Young for returning his phone call.  City Council Meeting March 6, 2018 Page 4 of 8 APPOINTMENTS: Beer Board- City Council addressed a vacancy on the Beer Board. Mr. Robert Greeson was unanimously appointed to the Beer Board to serve a term of office ending January 31, 2022. Library Board- City Council addressed a vacancy on the Library Board. Mr. Tre Webb was unanimously appointed to the Library Board to serve a term of office ending December 31, 2020. ORDINANCES AND RESOLUTIONS: A. First Reading of New Ordinances: Ordinance 18-5- An Ordinance to Abandon Meadow Alley (Running North form Shelby Street) Ordinance 18-5 authorizes the abandonment of Meadow Alley. As an element ofthe Tenneva Hotel project, a request has been made to abandon the right-of-way of Meadow Alley, a dead- end alley extending approximately 140' north of its southern intersection with the 900 block of Shelby Street. Meadow Alley is currently a surfaced alley situated between the properties located at 917 and 927 Shelby Street, both properties are owned by Tenneva, LLC. The purpose of the abandonment request is to allow the right-of-way to be absorbed into the adjacent parcels to facilitate the redevelopment of the property as a future hotel site. The alley does contain both overhead and underground utilities therefore easements to maintain these utilities will be retained. The site is proposed for future use as parking for the proposed hotel. The retainage of the utility easements will not adversely impact its use for the project. The Bristol Regional Planning Commission gave a favorable recommendation for the abandonment of the alley during its February 19th meeting. If approved, a public hearing and second reading will be scheduled during the April 3rd meeting of City Council. David Metzger, Traffic Engineer, presented the alley abandonment to the City Council. Vice Mayor Feierabend made a motion to approve the ordinance on first reading, and Councilwoman Reuning seconded the motion. The motion passed by roll call vote. Councilwoman Powers recused herself from the vote. B. Adoption of Ordinances (Second Reading): Ordinance 18-2- An Ordinance to Abandon an Unnamed Public Alley Right-of-Way (Running East from Glendale Street to Another Public Alley, parallel to Glen Street and Dale Street)  City Council Meeting March 6, 2018 Page 5 of 8 David Metzger, Transportation Engineer, reviewed this ordinance during the Public Hearing section of the agenda. Councilwoman Powers made a motion to approve the ordinance on second reading, and Vice Mayor Feierabend seconded the motion. Ordinance 18-3- An Ordinance to Amend the Zoning Ordinance to Clarify the Residential Density Permitted in the B-3 (General Business) Zone Blake Ailor, Zoning Administrator, reviewed this ordinance during the Public Hearing section of the agenda. Vice Mayor Feierabend made a motion to approve the ordinance on second reading, and Councilwoman Reuning seconded the motion. The motion passed by a unanimous roll call vote. Ordinance 18-4- An Ordinance to Rezone Western Half of 820 Raytheon Road, 96 & 98 Vance Tank Road to M-1 (Light Industrial/Business Zone) Blake Ailor, Zoning Administrator, reviewed this ordinance during the Public Hearing section of the agenda. Councilman Keen made a motion to approve the ordinance on second reading, and Councilwoman Powers seconded the motion. The motion passed by a unanimous roll call vote. C. Resolutions: Resolution 18-15- A Resolution Supporting the Issuance of a Commemorative Stamp Honoring "Tennessee" Ernie Ford City Manager Sorah stated that Resolution 18-15 supports the issuance of a Commemorative Stamp honoring Tennessee Ernie Ford. Tennessee Ernie Ford's lOOth birthday will be celebrated on February 13, 2019 in Bristol, Tennessee and Bristol, Virginia. He spent his youth in Bristol, attended Virginia Intermont College, and had a huge career in music and theater. Tennessee Ernie Ford is historically and culturally significant to the City of Bristol. Vice Mayor Feierabend made a motion to approve the resolution, and Councilwoman Reuning seconded the motion. The motion passed by a unanimous roll call vote.  City Council Meeting March 6, 2018 Page 6 of8 Resolution 18-22- A Resolution Authorizing the City to Enter a Lease Agreement with Tenneva, LLC City Manager Sorah stated that Resolution 18-22 authorizes the City to enter into a property lease agreement with Tenneva, LLC. The City of Bristol, Tennessee maintains a water system interconnection with Bristol Virginia Utilities for the purpose of providing potable water during emergencies. The water system interconnection is located on property owned by the City of Bristol at 926 West State Street. Tenneva, LLC has sought permission to lease the property for the purpose of providing additional parking capacity at the future hotel development. The attached lease agreement provides Tenneva, LLC, with an initial forty-year term with the option to renew the lease for an additional twenty-year period. This lease is provided by the City, at a rate of $10.00 annually, as an incentive to assist in the development of the hotel project. The developer will be responsible for all improvements to the leased property including a paved parking lot and associated landscaping. The sole use of the property will be for the parking of employees and guests of the development. The item will be formally considered during the March 6111 meeting of City Council. Vice Mayor Feierabend made a motion to approve the resolution, and Councilwoman Reuning seconded the motion. The motion passed by roll call vote. Councilwoman Powers recused herself from the vote. Resolution 18-23 -A Resolution Approving Tax Equivalent Payments City Manager Sorah stated that the accompanying resolution authorizes the distribution of tax equivalent payments from Bristol Tennessee Essential Services in the grand total of $2,814,197.05 , including $2,702,788 .91 for electric facilities, $29,578.33 for telecommunication facilities, and $81,829.81 for cable/internet facilities. Each of the payments is based on a statutory formula and is the maximum amount permitted by law. The City ofBristol will receive a total of$2,167,563.17. The payments are made by our tax-exempt utility serve as compensation for services rendered to it by local governments hosting its facilities. Payment is due to be made not later than June 30,2018. Councilwoman Powers made a motion to approve the resolution, Councilwoman Reuning seconded the motion. The motion passed by a unanimous roll call vote.  City Council Meeting March 6, 2018 Page 7 of 8 CONSENT AGENDA: City Manager Sorah presented the Consent Agenda to Council. Councilman Keen made a motion to approve the consent agenda, Vice Mayor Feierabend seconded the motion. The following items were approved by unanimous Council vote: • Minutes March 6, 2018 City Council Meeting • Minutes March 27, 2018 City Council Work Session • Resolution 18-16 A Resolution Approving a Grant Contract Amendment with the Tennessee Department of Transportation for Consolidating Planning Grant Funds • Resolution 18-17 A Resolution Approving a Grant Agreement with the Tennessee Department of Transportation for Transit Operating Assistance • Resolution 18-18 A Resolution Approving the Submittal of an Application to the Federal Emergency Management Agency (FEMA) for Funding Under the Fire Prevention and Safety Grant Program • Resolution 18-19 A Resolution Awarding Bids for the Purchase of Uniforms • Resolution 18-20 A Resolution Awarding a Contract for the Demolition of House at 412 Pennsylvania Avenue • Resolution 18-24 A Resolution Changing the Date of the July 2018 Regular Meeting of City Council BOARD OF EDUCATION LIASON REPORT: Dr. Gary Lilly, Director of Schools, announced that the Tennessee High School Wrestling Team had won the State Championship. He reported that the 5111 Annual Virginia Duff Arts Festival was held at Tennessee High School in their new auditorium. The 8111 Annual Adaptive Aquatics Meet was held in the newly renovated pool at Tennessee High School. The STEM program kicked off a new partnership with Eastman Chemical Company for Math and Science weeks.  City Council Meeting March 6, 2018 Page 8 of 8 The schools are working on Science Fairs. He thanked the Police and Fire Departments for being great partners with the school system. CITY MANAGER'S REPORT: City Manager Sorah reminded City Council of their March 27 Work Session. He congratulated Tara Musick, Finance Director, and her staff for their work on the Comprehensive Annual Finance Report. He reported that the new Fire Station had been dedicated this month, but had been in operation since December 31, 2017. He announced a number of celebrations that had taken place, 1) a groundbreaking at Friendship Ford, 2) the ribbon cutting for the Alpha Natural Resources, 3) the grand opening of the E. W. King Building, 4) the grand opening of Remington Bristol, a loft development, and 5) the ribbon cutting at the Angry Italian Restaurant. CITY COUNCIL COMMENTS: Councilman Keen stated that people are starting to realize that businesses are opening all over the city. Councilwoman Powers stated that she was excited about everything that is going on. She said that she looks forward to Volunteer Parkway being developed and upgraded like the downtown area. She stated that she was looking forward to serving on the Parks and Recreation Commission. She announced that the BCM would be having a special gathering on March 27 at the museum. Vice Mayor Feierabend announced that downtown stores will be open late on "First Friday". She congratulated Tara Musick and her staff on their award and stated that she appreciates the focus on school safety. She announced that the Holy Friendship Summit will be held on March 18 and 19. They will be focusing on the opioid crisis in our region. Councilwoman Reuning stated that it was exciting to see new development in the Chapter 420 area. She stated that she had the opportunity to go to Washington, D. C. on behalfofBTES. She stated that we had suffered a great loss in the death of Rev. Billy Graham. Mayor Young stated he appreciates the organization that is pulling the faith community together to fight opioid addiction. ktm~ Tara E. Musick, City Recorder