Sewer Oversight Committee
Regular MeetingBristol, TN · December 14, 2015
Minutes
MINUTES OF DECEMBER 14, 2015
BRISTOL, TENNESSEE/VIRGINIA REGIONAL WASTEWATER SYSTEM
SEWER OVERSIGHT COMMITTEE MEETING
A scheduled meeting of the Sewer Oversight Committee was held Monday, December 14, 2015 at 7:30
A.M. at Wastewater Treatment Plant in the Compost Production Facility meeting room.
Present: Bristol, Tennessee
Mr. Jack Young, City Council Member (Voting Member)
Ms. Lea Powers, Mayor (Voting Member)
Mr. William L. Sorah, City Manager, Committee Chairman
Mr. Timothy Beavers, Director of Public Works
Ms. Tara Musick, Director of Finance
Mr. David St. John, Utility Services Manager
Bristol, Virginia
Mrs. Catherine Brillhart, City Council Member (Voting Member)
Mr. Donald Bowman, BVU Authority President, Committee Vice Chairman
Mr. Christopher Hall, BVU Key Account Manager
Mr. Philip King, BVU Authority Manager of Water and Wastewater Engineering
Mauldin & Jenkins Certified Public Accountants, LLC
Mr. Matt Hill
Severn Trent Services
Mr. Bill Davidson, Assistant Project Manager
Mr. Matthew Dake, Project Manager
Prepared By: Matthew Dake, Severn Trent Services
Minutes – Sewer Oversight Committee December 14, 2015
I. CALL TO ORDER
Mr. Sorah chaired and opened the meeting.
II. APPROVAL OF MINUTES
Mrs. Brillhart moved to approve the minutes of the September 21, 2015 meeting. Mr. Young
seconded the motion and it was unanimously approved without discussion.
III. OLD BUSINESS
There was no old business.
IV. NEW BUSINESS
A. Financial Report for Fiscal Year Ending June 30, 2015
Mr. Hill reviewed the Fiscal Year 2014 Financial Audit included in the packet. Discussion
ensued. No action was required.
B. Consideration of the Annual Operations and Maintenance Report Proposal
Mr. Sorah reviewed the Annual Operations and Maintenance Report Proposal included in the
packet. Mr. Young moved to accept the proposal. Ms. Powers seconded the motion and it was
unanimously approved after discussion.
C. Cedar Creek Joint Sewer Interceptor Project Update
Mr. Beavers reviewed the Cedar Creek Joint Sewer Interceptor Project Update included in the
packet. Discussion ensued. No action was required.
VI. REPORTS
A. Plant Operations
Mr. Dake reviewed the Operating Summary included in the packet. Discussion ensued. No
action was required.
B. Industrial Monitoring
1. Quarterly Summary
Mr. Dake reviewed the Industrial Pretreatment Program report included in the packet.
Discussion ensued. No action was required.
2. Semi-Annual Report
Mr. Dake reviewed the Semiannual Industrial Pretreatment Report included in the packet.
Discussion ensued. No action was required.
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Minutes – Sewer Oversight Committee December 14, 2015
C. Financial
Ms. Musick reviewed the Joint Sewerage System report included in the packet. Discussion
ensued. No action was required.
VI. ADJOURNMENT
The next Sewer Oversight Committee meeting is scheduled for March 21, 2016 at the wastewater
treatment plant.
With no further business to discuss the meeting was adjourned at 8:35 A.M.
__________________________________________________
William L. Sorah, Chairman Date
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Agenda
BRISTOL, TENNESSEE - VIRGINIA REGIONAL WASTEWATER SYSTEM
OVERSIGHT COMMITTEE MEETING
7:30 AM, MONDAY, DECEMBER 14, 2015
BRISTOL REGIONAL WASTEWATER TREATMENT FACILITY
578 BEAVER CREEK ROAD
AGENDA
I. Call to Order
II. Approval of Minutes
September 21, 2015 Meeting
III. Old Business
IV. New Business
A. Financial Report for Fiscal Year Ending June 30, 2015
B. Consideration of the Annual Operations and Maintenance Report Proposal
C. Cedar Creek Joint Sewer Interceptor Project Update
V. Reports
A. Plant Operations
B. Industrial Monitoring
1. Quarterly Summary
2. Semi-Annual Report
C. Financial
VI. Adjournment
Next Meeting – March 21, 2016
JOINT SEWER OVERSIGHT COMMITTEE
Memorandum #15-07
December 3, 2015
TO: Sewer Oversight Committee
FROM: William L. Sorah
Chairman
SUBJECT: FISCAL YEAR 2015 FINANCIAL AUDIT
Attached you will find the audit report prepared by the accounting firm of Mauldin & Jenkins,
LLC. Staff from the firm will be present to discuss the audit with the committee.
No action is required.
___________________________________________
William L. Sorah
JOINT SEWER OVERSIGHT COMMITTEE
Memorandum #15-08
December 3, 2015
TO: Sewer Oversight Committee
FROM: William L. Sorah
Chairman
SUBJECT: SEMI-ANNUAL INDUSTRIAL PRETREATMENT REPORT
Attached you will find a copy of the Semi-Annual Industrial Pretreatment Report. Staff will
review the report with the committee. No action is required.
___________________________________________
William L. Sorah
JOINT SEWER OVERSIGHT COMMITTEE
Memorandum #15-09
December 3, 2015
TO: Sewer Oversight Committee Members
FROM: William L. Sorah
Chairman
SUBJECT: NEW BUSINESS
ANNUAL OPERATIONS AND MAINTENANCE REPORT PROPOSAL
As you are aware, the cities and Severn Trent Environmental Services, our contract operator,
jointly select and fund a third-party evaluation of plant operations. The attached correspondence
from W.K. Dickson & Co., Inc. details their proposed scope of work. This includes an evaluation
of Severn Trent’s performance of operations and maintenance of the following areas:
Safety
Laboratory
Plant Operation & Housekeeping
Maintenance
Solids Handling
Industrial Pretreatment Program
Capital Improvement Program
Sinking Creek Pumping Station Operation & Maintenance (Jointly Owned by Cities)
Their findings will be presented to the oversight committee at the March 2016 meeting. They
propose to perform this evaluation for a sum not to exceed $12,000.
Staff recommends approval.
___________________________________________
William L. Sorah
JOINT SEWER OVERSIGHT COMMITTEE
Memorandum #15-10
December 7, 2015
TO: Sewer Oversight Committee Members
FROM: William L. Sorah
Chairman
SUBJECT: NEW BUSINESS
SINKING CREEK JOINT SEWER INTERCEPTOR PROJECT UPDATE
___________________________________________
William L. Sorah
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