Sewer Oversight Committee

MINUTES OF SEPTEMBER 19, 2016 BRISTOL, TENNESSEE/VIRGINIA REGIONAL WASTEWATER SYSTEM SEWER OVERSIGHT COMMITTEE MEETING A scheduled meeting of the Sewer Oversight Committee was held Monday, September 19, 2016 at 7:30 A.M. at the Wastewater Treatment Plant in the Compost Production Facility meeting room. Present: Bristol, Tennessee Mr. William L. Sorah, City Manager, Committee Chairman Mr. Chad Keen, Mayor (Voting Member) Ms. Lea Powers, City Council Member (Voting Member) Mr. Timothy Beavers, Director of Public Works Ms. Tara Musick, Director of Finance Ms. Shannon Alford, Senior Accountant Bristol, Virginia Mr. Kevin N. Mumpower, BVU Authority Vice Chairman (Voting Member) Mr. Gary Bagnall, BVU Authority Member (Voting Member) Mr. Donald Bowman, BVU Authority President, Committee Vice Chairman Mr. Christopher Hall, BVU Key Account Manager Mr. Philip King, BVU Authority Manager of Water and Wastewater Engineering Severn Trent Services Mr. Charles Fiero, Regional manager Mr. Bill Davidson, Assistant Project Manager Mr. Matthew Dake, Project Manager Prepared By: Matthew Dake, Severn Trent Services Minutes – Sewer Oversight Committee September 19, 2016 I. CALL TO ORDER Mr. Sorah chaired and opened the meeting. II. COMMITTEE REORGANIZATION A. Selection of Chair Mr. Bowman moved to re-elect Mr. Sorah as Chairman. Ms. Powers seconded the motion and it was unanimously approved without discussion. B. Selection of Vice Chair Mr. Sorah moved to re-elect Mr. Bowman as Vice Chairman. Ms. Powers seconded the motion and it was unanimously approved without discussion. III. APPROVAL OF MINUTES Ms. Powers moved to approve the minutes of the March 21, 2016 meeting. Mr. Bowman seconded the motion and it was unanimously approved without discussion. IV. OLD BUSINESS A. O & M Recommendation Status - 2016 Mr. Dake reviewed the O & M Evaluation Recommendation Status – 2016 included in the packet. Discussion ensued. No action was required. V. NEW BUSINESS A. Capital Improvement Plan 2018-2022 Mr. Dake reviewed the Capital Improvement Plan 2018 - 2022 included in the packet. Discussion ensued. Ms. Powers moved to approve the Capital Improvement Plan as presented. Mr. Keen seconded the motion and it was unanimously approved without further discussion. VI. REPORTS A. Plant Operations Mr. Dake reviewed the Operating Summary included in the packet. Discussion ensued. No action was required. B. Industrial Monitoring Mr. Dake reviewed the Industrial Pretreatment Program report included in the packet. Discussion ensued. No action was required. 1 Minutes – Sewer Oversight Committee September 19, 2016 C. Financial Ms. Musick reviewed the Joint Sewerage System report included in the packet. Discussion ensued. No action was required. VI. ADJOURNMENT The next Sewer Oversight Committee meeting is scheduled for December 19, 2016 at the wastewater treatment plant. With no further business to discuss the meeting was adjourned at 9:42 A.M. December 19, 2016 William L. Sorah, Chairman Date 2