Sewer Oversight Committee

MINUTES OF JUNE 27, 2017 BRISTOL, TENNESSEE/VIRGINIA REGIONAL WASTEWATER SYSTEM SEWER OVERSIGHT COMMITTEE MEETING A scheduled meeting of the Sewer Oversight Committee was held Tuesday, June 27, 2017 at 7:30 A.M. at the Wastewater Treatment Plant in the Compost Production Facility meeting room. Present: Bristol, Tennessee Mr. William L. Sorah, City Manager, Committee Chairman Ms. Lea Powers, City Council Member (Voting Member) Mr. Chad Keen, Mayor (Voting Member) Mr. Timothy Beavers, Director of Public Works Ms. Tara Musick, Director of Finance Ms. Shannon Alford, Senior Accountant Bristol, Virginia Mr. Gary Bagnall, BVU Authority Member (Voting Member) Mr. Donald Bowman, BVU Authority President, Committee Vice Chairman Mr. Christopher Hall, BVU Authority Key Account Manager Mr. Matthew Boothe, BVU Authority Controller Mr. Philip King, BVU Authority Manager of Water and Wastewater Engineering Mr. Mark Eason, BVU Authority Budget Analyst Severn Trent Services Mr. Jerry Shupe, Regional Manager Mr. Bill Davidson, Assistant Project Manager Mr. Matthew Dake, Project Manager Prepared By: Matthew Dake, Severn Trent Services Minutes – Sewer Oversight Committee June 27, 2017 I. CALL TO ORDER Mr. Sorah chaired and opened the meeting. II. APPROVAL OF MINUTES Mr. Bowman moved to approve the minutes of the June 27, 2017 meeting. Mr. Bagnall seconded the motion and it was unanimously approved without discussion. III. OLD BUSINESS A. Aeration Basin Project Mr. Beavers reviewed the Aeration Basin Project Contract Award Recommendation contained in the packet. After discussion Mr. Keen moved to accept the low bid from RTD Construction. Ms. Powers seconded the motion and it was unanimously approved without further discussion. IV. NEW BUSINESS A. Contract proposal for Wastewater Treatment Plant Contract Operator Mr. Sorah reviewed the Wastewater Operations and Maintenance Agreement included in the packet. After discussion Ms. Powers moved to accept the low bid from RTD Construction. Mr. Bowman seconded the motion and it was unanimously approved without further discussion. B. Other, if any There was no other new business. V. REPORTS A. Plant Operations Mr. Dake reviewed the Operating Summary included in the packet. Discussion ensued. No action was required. B. Industrial Monitoring Mr. Dake reviewed the Industrial Pretreatment Program report included in the packet. Discussion ensued. No action was required. C. Financial Ms. Musick reviewed the Joint Sewerage System report included in the packet. Discussion ensued. No action was required. VI. ADJOURNMENT The next Sewer Oversight Committee meeting is scheduled for September 18, 2017 at the wastewater treatment plant. 1 Minutes – Sewer Oversight Committee June 27, 2017 With no further business to discuss the meeting was adjourned at 8:45 A.M. 9/18/17 William L. Sorah, Chairman Date 2