Sewer Oversight Committee

MINUTES OF DECEMBER 18, 2017 BRISTOL, TENNESSEE/VIRGINIA REGIONAL WASTEWATER SYSTEM SEWER OVERSIGHT COMMITTEE MEETING A scheduled meeting of the Sewer Oversight Committee was held Monday, December 18, 2017 at 7:30 A.M. at the Wastewater Treatment Plant in the Compost Production Facility meeting room. Present: Bristol, Tennessee Mr. William L. Sorah, City Manager, Committee Chairman Mrs. Margaret Feierabend, City Council Member (Voting Member) Mr. Chad Keen, Mayor (Voting Member) Mr. Timothy Beavers, Director of Public Works Ms. Tara Musick, Director of Finance Ms. Shannon Alford, Senior Accountant Bristol, Virginia Mr. Kevin Mumpower, BVU Authority Member (Voting Member) Mr. Danny Griffin, BVU Authority Member (Voting Member) Mr. Donald Bowman, BVU Authority President, Committee Vice Chairman Mr. Matthew Boothe, BVU Authority Controller Mr. Philip King, BVU Authority Manager of Water and Wastewater Engineering Mauldin & Jenkins Certified Public Accountants, LLC Mr. Matt Hill Inframark (formally Severn Trent Services) Mr. Bill Davidson, Assistant Manager Mr. Matthew Dake, Project Manager Prepared By: Matthew Dake, Inframark Minutes – Sewer Oversight Committee December 18, 2017 I. CALL TO ORDER Mr. Sorah chaired and opened the meeting. II. APPROVAL OF MINUTES Mr. Mumpower moved to approve the minutes of the September 18, 2017 meeting. Mr. Griffin seconded the motion and it was unanimously approved without discussion. III. OLD BUSINESS There was no old business. IV. NEW BUSINESS A. Financial Report for Fiscal Year Ending June 30, 2017 Mr. Matt Hill of Mauldin & Jenkins Certified Public Accountants reviewed the Financial Report June 30, 2017 included in the packet. Discussion ensued. No action was required. B. Consideration of the Annual Operations and Maintenance Report Proposal Mr. Sorah reviewed the Annual Operations and Maintenance Report Proposal included in the packet. Mrs. Feierabend moved to accept the proposal. Mr. Bowman seconded the motion and it was unanimously approved after discussion. VI. REPORTS A. Plant Operations Mr. Dake reviewed the Operating Summary included in the packet. Discussion ensued. No action was required. B. Industrial Monitoring 1. Quarterly Summary Mr. Dake reviewed the Industrial Pretreatment Program report included in the packet. Discussion ensued. No action was required. 2. Semi-Annual Report Mr. Dake reviewed the Semiannual Industrial Pretreatment Report included in the packet. Discussion ensued. No action was required. C. Financial Ms. Musick reviewed the Joint Sewerage System report included in the packet. Discussion ensued. No action was required. 1 Minutes – Sewer Oversight Committee December 18, 2017 VII. ADJOURNMENT The next Sewer Oversight Committee meeting is scheduled for March 19, 2018 at the wastewater treatment plant. With no further business to discuss the meeting was adjourned at 8:29 A.M. March 19, 2018 William L. Sorah, Chairman Date 2