City Council

CITY OF BRUSH! MINUTES OF THE NOVEMBER 23, 2015 – REGULAR CITY COUNCIL MEETING The City Council of the City of Brush, Colorado met in regular session on November 23, 2015. Mayor Pro Tem Vicky Quinlin called the meeting to order at 6:00 p.m. The meeting was held at Brush City Hall. The pledge of allegiance was given. Present on roll call were: Mayor Pro Tem Vicky Quinlin Councilor Jeanine Anderson Councilor Kimberly Dykes Councilor Mark Smith Absent: Mayor Chuck Schonberger Councilor Rick Bain Councilor Heath Becker Also present were City Attorney Bo Chapin, Finance Director Joanne Gosselink, Assistant Administrator Karen Schminke, Community Service Director Lance Schwindt and City Clerk Andrea Strand. MINUTES The minutes of the regular meeting of the November 9, 2015, City Council meeting was approved as submitted. VISITORS AND DELEGATIONS Community Service Director Lance Schwindt introduced Chef Bill Wentworth who will work at the restaurant at the golf course. He distributed a draft menu and added that they will begin with opening for lunch and dinner and will expand for breakfast once remodeling projects are completed. Deanna Moos who resides at 719 Ellsworth was present and voiced concerns with the train blocking the tracks, especially the time the tracks are blocked by EbenEzer. She added with the recent Quiet Zone median, people are blocked in and cannot go to another crossing. She had heard a survey was sent out by the City concerning the Quiet Zone and she had not received one. City Administrator Torres stated he would contact the railroad to inquire about siding locations further down the tracks to avoid blocking the crossings. Carylin Hardy who resides at 621 Hospital Road also stated that the railroad crossing by Eben Ezer is blocked for long periods of time and the noise is bad. Council Proceedings –November 23, 2015 1 MANAGEMENT Public Hearing Annexation of County Road 27/Hospital Road Mayor Pro Tem Quinlin opened the public hearing at 6:12 p.m. to hear comments on the annexation of municipally owned land located at County Road 27, known as Hospital Road. City Council found the annexation petition complete at the October 12, 2015, council meeting and staff began the public notice requirement for the annexation. To date all required notices have run in the Brush News Tribune and have been mailed to the required entities. Assistant City Administrator Karen Schminke stated that pursuant to the terms of the city’s IGA with Morgan County, the City would annex that portion of Hospital Road between Mill Street and I-76. Ownership of the road had been transferred to the City via a quit claim deed from Morgan County and Farmers Realty. No public comments were received at the hearing and the Mayor Pro Tem Quinlin closed the public hearing at 6:15 p.m. Resolution No. 2015-16 A Resolution Making Certain Findings Of Fact Regarding The Proposed Annexation Of A Parcel Of Land Located In Parts Of SE1/4 Of Section 33 And SW1/4 Section Of 34, Township 4 North, Range 56 West Of The Sixth Principal Meridian, Morgan County, Colorado. Councilor Dykes moved, second by Councilor Smith, to approve Resolution No. 2015-16 Making Certain Findings of Fact Regarding the Proposed Annexation of a parcel of land located in Parts of SE1/4 of Section 33 and SW1/4 of Section 34, of Township 4 North, Range 56 West of the Sixth Principal Meridian, Morgan County, Colorado. The roll call vote was unanimous. First Reading of Annexation Ordinance Ordinance No. 838-15 An Ordinance Annexing Certain Unincorporated Lands Located In SE1/4 Of Section 33 And SW1/4 Of Section 34, Township 4 North, Range 56 West Of The 6th Principal Meridian, Morgan County, Colorado, To The City Of Brush, Colorado - Schminke Councilor Smith Introduced and Councilor Dykes moved, second by Councilor Anderson, to approve on first reading an Ordinance Annexing Certain Unincorporated Lands Located In Se1/4 Of Section 33 And Sw1/4 Of Section 34, Township 4 North, Range 56 West Of The 6th Principal Meridian, Morgan County, Colorado, To The City Of Brush, Colorado. The roll call vote was unanimous. Public Hearing Application by Morgan County for a Special Use Permit for an Ambulance Building located at 617 Hospital Road. Mayor Pro Tem Quinlin opened the public hearing at 6:18 p.m. to hear comments on the special use permit application submitted by Morgan County for an ambulance building located at 617 Hospital Road. Council Proceedings –November 23, 2015 2 Assistant City Administrator Karen Schminke provided the staff report and reviewed the application criteria, history of the property as it pertained to the City’s Comprehensive Plan. She stated that the hearing had been properly noticed and she had not received any public comments or concerns. She concluded that should Council find the proposal had met the review criteria, staff recommend that Council grant a special use permit for the county’s new ambulance barn located at 617 Hospital Road with the following conditions: 1. The burdens and benefits of the special use permit shall be deemed to be personal to the original applicant. 2. The driveway on site must be constructed of asphalt, concrete, or a similar material. Morgan County Commissioners Laura Teague and Jim Zwetzig were present and described the project and stated the property that is currently used by the ambulance facility will be repurposed or sold. Ambulance Supervisor Joe King was also present to answer questions. Carylin Hardy who resides at 621 Hospital Road stated her concern about the access of the building and how it is in close proximity to the skate park and the high school. She also mentioned that the traffic volume at the four way stop at Hospital Road and Mill Street is dangerous. She also voice concerns about the increase or decrease of the property value. George Hardy who resides at 621 Hospital Road offered a suggestion of placing a light at the entrance that would flash when the ambulance leaves. Council discussion included requiring a side walk along the length of the south and west property after discussing with the school district, landscape approval by staff, submit a drawing that includes utilities approved by public works, consideration of traffic signage or signals with Morgan County responsible for the costs. The public hearing closed at 6:23 p.m. Councilor Dykes moved, second by Councilor Smith, to approve the application submitted by Morgan County for a special use permit for an ambulance building located at 617 Hospital Road with the conditions identified in the staff report and within council discussion: 1. The burdens and benefits of the special use permit shall be deemed to be personal to the original applicant. 2. The driveway on site must be constructed of asphalt, concrete, or a similar material. 3. Submit a landscaping plan for staff approval. 4. Submit a drainage plan for approval by the Public Works Director. 5. Add a sidewalk along the length of the south property line, after discussing with the Brush School District. 6. Applicant is responsible for obtaining a traffic study to identify a need for signage and/or traffic signalization. 7. Morgan County is responsible for the financial cost of any required signage and/or traffic signalization. The roll call vote: Those in favor Councilors Quinlin, Dykes and Smith. Against: Councilor Anderson. The motion carried. Council Proceedings –November 23, 2015 3 Resolution No. 2015-17 - Supplemental Budget Adoption Councilor Anderson moved, second by Councilor Dykes, to approve Resolution No. 2015-17 a 2015 Supplemental Budget Adoption in the amount of $72,600. The roll call vote was unanimous. East Morgan County Library District Trustee Ratification Councilor Smith moved, second by Councilor Dykes, to approve the appointment of Lenore Wind and Greg Krob to the East Morgan County Library District Board of Trustees. The roll call vote was unanimous. FINANCE City Disbursements Councilor Dykes moved, second by Councilor Smith to approve City bills from November 9-23, 2015. The motion was approved unanimously by roll call vote. General Fund $ 38,135.65 Capital Improvement Fund $ 52,601.32 Water Fund $ 13,777.08 Trash and Garbage Fund $ 9,099.50 Waste Water Fund $ 9,113.57 Storm Water Fund $ 1,359.44 Golf Course Fund $ 27,053.85 Conservation Trust Fund $ 5,977.30 Community Enhancement Fund $ 980.00 Payroll and Cafeteria $ 62,524.57 Payroll Liability $ 27,302.30 Disbursements Total $ 247,924.68 STAFF REPORTS Finance Director Gosselink • Stated the 2016 Budget Adoption is set for December 14. Assistant Administrator Schminke • A joint public hearing will be held on November 30, 2015, at 5:30 p.m. for the reading of the Ordinance to adopt the new Floodplain Regulations. • State if working on notices to the railroad and other agencies concerning the completion of the Quiet Zone on Clayton Street. City Clerk Strand • Announced upcoming meetings and announcements. Council Proceedings –November 23, 2015 4 Administrator Torres • Staff is working on the grant application for the fire department building. He received word that the Rural Fire Protection District was doing a telephone poll to convey to the City their support for the project. MAYOR AND COUNCIL REPORTS Councilor Anderson • Attended a Morgan Community College open house and was informed that scholarships were awarded to 300 plus students. Councilor Dykes • Requested assistance from the City to place the lights on the trees downtown. Monty added that we may look for other ideas in the coming year. Discussion of Evaluation Process for the City Administrator will be held on December 7, 2015. Executive Session-For the Purpose of the Annual Review of the City Clerk Pursuant to C.R.S. Section 24-6-402(4)(f) - will be held on December 7, 2015. ADJOURNMENT The November 23, 2015, meeting was adjourned at approximately 6:35 p.m. ATTEST: /s/ City Clerk Andrea Strand /s/ Mayor Pro Tem Vicky Quinlin Council Proceedings –November 23, 2015 5