City Council

City Manager Review: SW Council Agenda Item No.: 1 CITY OF BUELLTON CITY COUNCIL MEETING MINUTES Regular Meeting of June 27, 2024 City Council Chambers, 140 West Highway 246 Buellton, California CALL TO ORDER Mayor King called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE ROLL CALL Present: Council Members Elysia Lewis, Hudson Hornick, and John Sanchez, Vice Mayor David Silva, and Mayor King Staff: City Manager Scott Wolfe, Assistant City Attorney Stephanie Gutierrez, Public Works Director Rose Hess, Planning Director Andrea Keefer, and City Clerk Linda Reid REORDERING OF AGENDA None PUBLIC COMMENTS None CONSENT CALENDAR 1. Minutes of June 13, 2024 Regular City Council Meeting 2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2023/2024 3. Monthly Treasurer’s Report – May 31, 2024 4. Resolution No. 24-20 – “A Resolution of the City Council of the City of Buellton, California, Establishing an Appropriation Limit for Fiscal Year 2024-25” City Council Meeting Minutes Page 2 June 27, 2024 5. Resolution No. 24-21 – “A Resolution of the City Council of the City of Buellton, California, Setting Priorities for Filing a Written Argument Regarding a City Measure to Increase the Transient Occupancy Tax and Directing the City Attorney to Prepare an Impartial Analysis” Resolution No. 24-22 – “A Resolution of the City Council of the City of Buellton, California, Setting Priorities for Filing a Written Argument Regarding a City Measure to Amend the Urban Growth Boundary and Directing the City Attorney to Prepare an Impartial Analysis” MOTION: Motion by Vice Mayor Silva, seconded by Council Member Lewis, approving Consent Calendar Items 1 through 5 as listed. VOTE: Motion passed by a roll call vote of 5-0. Council Member Lewis – Yes Council Member Hornick – Yes, abstain as to Item No. 1. Council Member Sanchez – Yes Vice Mayor Silva - Yes Mayor King – Yes PRESENTATIONS 6. Recognition of Retiring City Employee, Clare Barcelona Mayor King and the City Council thanked Clare Barcelona for her service to the City and wished her well in retirement. Ms. Barcelona thanked the Council and stated it has been a pleasure working for the City for the past 19 years. PUBLIC HEARINGS COUNCIL MEMBER COMMENTS/ITEMS Council Member Hornick requested and Council agreed by consensus to direct staff to look into funding homeowner down payment assistance for new employees. Vice Mayor Silva requested that staff look into updating technology in the Council Chambers, to include new cameras or an Owl camera. WRITTEN COMMUNICATIONS None City Council Meeting Minutes Page 3 June 27, 2024 COMMITTEE REPORTS Vice Mayor Silva announced that he attended the Central Coast Community Energy (3CE) board meeting and provided an oral report for the record. Council Member Sanchez and Mayor King announced that they attended the Santa Ynez Valley Community Aquatics Foundation meeting and provided an oral report regarding the Council Member Sanchez announced that he attended the Central Coast Water Authority (CCWA) Board meeting and provided an oral report regarding the meeting. Council Member Sanchez announced that he attended the Sustainable Groundwater Management meeting and provided an oral report for the record. Mayor King announced that he attended a Santa Barbara County Association of Governments (SBCAG) board meeting and provided an oral report for the record. BUSINESS ITEMS 7. Presentation on the Santa Ynez Valley Botanic Garden Puck Erickson, representing the Santa Ynez Valley Botanic Garden provided a presentation to the City Council regarding the Garden’s progress and developments. The City Council thanked the Santa Ynez Valley Botanic Garden staff and volunteers for their dedicated work and support of the Garden to make it a treasured destination for the community. 8. Award of Contract for Classification and Compensation Study RECOMMENDATION: That the City Council consider authorize the City Manager to execute a contract for a Classification and Compensation Study with H.R. Dynamics & Performance Management, Inc. in the amount of $45,870. STAFF REPORT: H.R. Director presented the staff report. DOCUMENTS: Staff report with attachments as listed in the staff report. MOTION: Motion by Council Member Lewis, seconded by Vice Mayor Silva, authorizing the City Manager to execute a contract for a Classification and Compensation Study with H.R. Dynamics & Performance Management, Inc. in the amount of $45,870. City Council Meeting Minutes Page 4 June 27, 2024 VOTE: Motion passed by a roll call vote of 5-0. Council Member Hornick – Yes Council Member Lewis - Yes Council Member Sanchez – Yes Vice Mayor Silva – Yes Mayor King - Yes 9. Discussion of Proposed Public Safety Radio Tower at Fire Station 31 RECOMMENDATION: That the City Council receive staff’s report and the report by the County’s consultant, Mr. Zahid Masood and provide direction to staff on how to proceed. STAFF REPORT: City Manager Wolfe presented the staff report. DOCUMENTS: Staff report with attachments as listed in the staff report. SPEAKERS/DISCUSSION: The City Council discussed various issues related to the proposed radio tower DIRECTION: The City Council agreed by consensus to direct staff to obtain an assortment of water tower designs, including mounted antennas, and bring this item back for further review and discussion. 10. Discussion Regarding Requirement for On-site Resident Manager for Hotel Properties RECOMMENDATION: That the City Council discuss how to apply CCR Title 24, Section 42 of the Government Code, pertaining to the requirement for on-site residential managers for hotel properties in certain instances, and direct staff to return with an appropriate Ordinance. STAFF REPORT: Planning Director Keefer presented the staff report. DOCUMENTS: Staff report with attachments as listed in the staff report. SPEAKERS/DISCUSSION: The City Council discussed how a requirement for on-site hotel managers would work and the pros and cons of such an ordinance. City Council Meeting Minutes Page 5 June 27, 2024 MOTION: Motion by Vice Mayor Silva, seconded by Council Member Lewis, directing staff to return to Council with an Ordinance on how to apply CCR Title 24, Section 42 of the Government Code, pertaining to the requirement for on-site residential managers for hotel properties by using Option B, as listed in the staff report and including specified conditions for on-site hotel managers for all new hotel projects. VOTE: Motion passed by a roll call vote of 3-2, with Council Members Hornick and Sanchez voting no. Council Member Hornick – No Council Member Lewis - Yes Council Member Sanchez – No Vice Mayor Silva – Yes Mayor King - Yes 11. Discussion of Possible Changes to Planning Commission Appointment Procedures, Planning Commission Duties, Planning Commissioner Terms, and the Filling of Planning Commission Vacancy RECOMMENDATION: That the City Council consider possible changes to the Planning Commission appointment procedures, Commissioner duties, terms, and filling the currant Planning Commission vacancy. STAFF REPORT: City Manager Wolfe presented the staff report. DOCUMENTS: Staff report with attachments as listed in the staff report. SPEAKERS/DISCUSSION: The City Council discussed the various topics listed in the staff report and how best to move forward with changes to Planning Commission appointments, duties, terms, and vacancies. DIRECTION: The City Council agreed by consensus to direct staff to create a Planning Commission handbook as outlined in Alternative 2 of the staff report, authorize each Council Member to appoint a Planning Commission Member at-large, allow for removal of a Planning Commission Member with a 4/5 vote of the City Council, include a procedure to deal with mid-term Planning Commission vacancies, revising Planning Commission terms to two years, raising the Planning Commission stipend, and leaving the current Planning Commission vacancy open until after the election on November 5, 2024. City Council Meeting Minutes Page 6 June 27, 2024 12. Consideration of Fourth Amendment to City Manager Employment Agreement and Discussion of Salary Adjustment for City Manager for Fiscal Year 2024-25 RECOMMENDATION: That the City Council consider salary and benefit adjustments for the City Manager for Fiscal Year 2024-25 and direct execution of the Fourth Amendment to the City Manager employment agreement. STAFF REPORT: Assistant City Attorney Stephanie Gutierrez presented the staff report. DOCUMENTS: Staff report with attachments as listed in the staff report. MOTION: Motion by Council Member Lewis, seconded by Vice Mayor Silva authorizing approval of the Fourth Amendment to the City Manager Employment Agreement, as well as the City Manager’s requested changes to the agreement, and that the agreement be executed by the Mayor and the City Manager. VOTE: Motion passed by a roll call vote of 5-0. Council Member Hornick – Yes Council Member Lewis - Yes Council Member Sanchez – Yes Vice Mayor Silva – Yes Mayor King - Yes CITY MANAGER’S REPORT City Manager Wolfe provided an informational report for the record. ADJOURNMENT Mayor King adjourned the regular meeting at 8:33 p.m. The next regular meeting of the City Council will be held on Thursday, July 11, 2024 at 6:00 p.m. __________________________ Dave King Mayor ATTEST: _____________________________ Linda Reid City Clerk