Board of Control

BOARD OF CONTROL Meeting Minutes A Board of Control meeting was held Tuesday, August 18, 2020 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 9:00 AM. Director of Public Safety Andrea Perry and Director of Public Service John Highman were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 8/18/2020 - Minutes 1. Ordinance 83/2020 Enter into contract with Hammer & Nails, Inc. in an amount not to exceed $100,000.00 using Neighborhood Development Funds in order to establish a program to incentivize Canton senior owner occupants to complete handicap accessibility upgrades and/or minor code compliance renovations so they can remain in their homes. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 93/2020 Enter into Change Order No. 2 with Michael Baker International, Inc. in the amount of $341,896.80 for the Mahoning Rd. Corridor Project, Phase 2, GP1103 to enable the continuation of project inspections and documentation due to an extension in the project completion date, resulting in a new contract amount of $1,394,456.00. Discussion: Per Director Highman, this was approved by City Council several months ago. The Mahoning Rd. project incurred a one year delay. The project is being paid for with grant funds and other outside funding. The Engineering Department is starting the final change order process with S.E.T., Inc. to wrap everything up. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 144/2020 Enter into a professional services agreement with Burgess & Niple, Inc. in an amount not to exceed $2,670,000.00 for engineering services on the planning, design and bidding phases of the Sugar Creek Water Treat Plant Renovation Project. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced agreement. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried.  Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced agreement. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 105/2019 Enter into Change Order No. 1 & Final with Wenger Excavating, Inc. for a cost reduction in the amount of $32,349.48 in order to close out the Fairmount Area Water Main Replacement, Phase 1 project, resulting in a new contract amount of $1,398,158.77. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced change order. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 2/2020 Enter into 2 two-year contracts with AT&T Corp. for the renewal of existing IP Flex phone carrier services for internet and phone talk path circuits at Canton City Hall and the Sears Building. Discussion: Per Director Highman, the phone lines come in over the internet and the call paths sites are on their own AT&T line. We still have a few IP Flex lines and a few fax lines remaining with AT&T. These IP Flex circuits are what the phones run on and are renewals of what is currently in place. The IT Department will begin to look into what other alternative options are available for these services in the future. Motion: Mayor Bernabei made a motion to approve the above referenced contracts. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance 66/2020 Enter into a professional services agreement with Arcadis U.S., Inc. in an amount not to exceed $37,900.00 for Right-of-Way Plans, Waterline Design Revisions and Construction Engineering for the 39th St. NW Storm Sewer and Road Reconstruction Project GP1284. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced agreement. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:05 AM