Board of Control

BOARD OF CONTROL Meeting Minutes A Board of Control meeting was held Tuesday, May 4, 2021 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 9:02 AM. Director of Public Safety Andrea Perry and Director of Public Service John Highman were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 5/4/2021 - Minutes 1. Ordinances 51/2019 & 1/2020 Enter into a professional services contract with O.R. Colan Associates, LLC in the amount of $154,075.00 for Right of Way Acquisition Services for the Colonial Blvd. NE Reconstruction Project, Phase 1 for the Engineering Dept. Discussion: Mayor Bernabei asked if the amount of this contract is for the cost of the right of way acquisitions and also for the services provided. Director Highman will confirm the cost breakdown. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinances 180/2020, 243/2020, 28/2021 And 41/2021 1. Award and enter into agreements with the following individuals/businesses for the Sale of Real Properties which are no longer needed for municipal purposes: ? Housten T. Hale III in the amount of $100.00 for the property located on Tuscarawas St. E. (Parcel 284108) ? Renee Dennis in the amount of $100.00 for the property located on 15th St. SW (Parcel 246024) ? Stark Metropolitan Housing Authority in the total amount of $150.00 for the properties located on Lippert Rd. NE (Parcel 283730), 7th St. NE (Parcel 206291) and Seneca Pl. NE (Parcel 234120). The purchase price is $50.00 per property. ? First Mennonite Church in the amount of $1,500.00 for property located at 1928 3rd St. SE (Parcel 231489) ? The East Ohio Gas Company dba Dominion Energy Ohio, an Ohio Corporation in the amount of $2,500.00 for the property located at 3034 Navarre Rd. SW (Parcel 202812) Discussion: Mayor Bernabei asked if the sale of these properties were done via bid. Katie Wise confirmed that all of the properties were bid. The awarded bidders will pay for the recording fees at the County. Per Director Highman, the City can only dispose of city owned property via the formal bid process. Director Highman asked if Renee Dennis is an adjacent property owner to Parcel 246024 that she bid. The bid requirements for that parcel was that the property had to be sold to an adjacent land owner. This will be reviewed and parcel 204024 which was bid on by Renee Dennis will be awarded at another meeting, if confirmed. Motion: Director Highman made a motion to approve the contracts for the above mentioned parcels except for Parcel 246024 to Renee Dennis which will be tabled pending adjacent lot confirmation. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 58/2021 Award and enter into contract with Montrose Ford, LLC in the amount of $66,220.30 for the purchase of two  Motion: Director Highman made a motion to approve the contracts for the above mentioned parcels except for Parcel 246024 to Renee Dennis which will be tabled pending adjacent lot confirmation. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 58/2021 Award and enter into contract with Montrose Ford, LLC in the amount of $66,220.30 for the purchase of two (2) Ford Super Duty F-250 XL Pickup Trucks for the Building Maintenance Department. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 66/2020 Enter into Change Order No. 2 with Wenger Excavating, Inc. in the amount of $16,643.00 for the 36th St. NW Storm Sewer & Road Reconstruction Project, Phase 1, GP1270 in order to remedy a deficient sanitary sewer line, resulting in a new contract amount of $1,707,276.48. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 80/2021 Enter into Change Order No. 2 with Northstar Asphalt, Inc. in the amount of $179,951.35 for the 13th St. NW Reconstruction Project, GP1248 due to extra excavation, additional cement stabilization and pavement sawing, resulting in a new contract amount of $1,424,151.35. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance 58/2021 Enter into a professional services agreement with Prime AE Group, Inc. in the amount of $124,500.00 for Stage 2 plans that will include Environmental, Geotechnical Exploration, Utility Coordination, Roadway, Structure Plans and Waterline Relocation Design for the replacement of the 15th Street SW Bridge, GP1299. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 7. Ordinance 244/2020 Enter into a supply contract with D.J.L. Material & Supply, Inc. for the purchase of liquid asphalt crack sealant material utilizing the Ohio Department of Transportation Cooperative Purchasing Program pursuant to ORC 5513.01. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried.  Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 8. Ordinance 221/2020 Award and enter into a construction contract with Wenger Excavating, Inc. in the amount of $3,314,303.99 for the Steese Area Roadway and Drainage - Phase 1, 39th St. NW Project, GP 1284 for the Engineering Department. Discussion: Mayor Bernabei asked how long this project will take to complete. Director Highman said that it may go into the beginning of next year. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:10 AM