Board of Control

BOARD OF CONTROL Meeting Minutes A Board of Control meeting was held Tuesday, September 20, 2022 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 9:02 AM. Director of Public Safety Andrea Perry and Director of Public Service John Highman were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 9/20/2022 - Minutes 1. Ordinance 85/121 Enter into a contract amendment with Refuge of Hope Ministries for the purpose of rapid rehousing to prevent homelessness. This amendment will extend the contract expiration from October 31, 2022 to April 30, 2023. HUD has extended its deadline for expenditure of these funds until September 30, 2023. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance TBD Ordinance 203/2022 Enter into contract with MacQueen Equipment, LLC DBA Bell Equipment Company of Ohio in the amount of $355,268.00 for the purchase of one (1) Heil Half/Pack Commercial Front Loader Sanitation Truck for the Sanitation Department pursuant to the Sourcewell Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No discussion.  purchase from competitive bidding. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance TBD Ordinance 204/2022 Enter into a 36-month professional services contract with NeoTreks, Inc. for the purchase of PlowOps Snow Plow Vehicle Tracking Software and Tablets for Street Department. The initial purchase price of the tablets, hardware and the first monthly software fee is $23,126.25. There is a monthly fee for the PlowOps Standard Subscription for $1,326.00 per month; Proximity Sensor Add-On Subscription for $102.00 per month and Dash Camera Add-On Subscription for $21.25 per month. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 7/2022 Ordinance 7/2022 Enter into a one-year supply contract with the option to renew one year at a time thereafter if mutually agreed upon, with Petroleum Traders Corporation for the City’s supply of bulk fuel. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 69/2022 Ordinance 69/2022 Enter into contract with Stryker Sales, LLC in the amount of $91,500.39 for the purchase of LIFEPAK Monitor/Defibrillator and Accessories as part of the ambulance Capital purchases for the Fire Department 5. Ordinance 69/2022 Ordinance 69/2022 Enter into contract with Stryker Sales, LLC in the amount of $91,500.39 for the purchase of LIFEPAK Monitor/Defibrillator and Accessories as part of the ambulance Capital purchases for the Fire Department pursuant to the General Services Administration Cooperative Purchasing Program per ORC 9.48 which exempts said purchase from competitive bidding. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance 69/2022 Ordinance 69/2022 Enter into contract with Stryker Sales, LLC in the amount of $128,407.11 for the purchase of Auto Load Cot Systems for the Fire Department pursuant to the General Services Administration Cooperative Purchasing Program per ORC 9.48 which exempts it from competitive bidding. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 7. Ordinance 165/2022 Ordinance 165/2022 Enter into a loan agreement, and any other related agreements, upon Income Tax approval, in an amount not to exceed $300,000.00 of Issue 13 Comprehensive Funds with Canton Logistics, LLC in order to provide GAP Financing for a new construction project. Discussion: Mayor Bernabei asked the status of this agreement. Katie Wise indicated that we are still waiting on approval from the Income Tax Dept. to move forward with completion of the agreement. The Income Tax Dept. will work directly with Canton Logistics, LLC on this matter. Motion: Director Perry made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried.  Motion: Director Perry made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Highman seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:06 AM