Board of Control

SPECIAL BOARD OF CONTROL Meeting Minutes A Special Board of Control meeting was held Tuesday, October 4, 2022 at 8:30 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 8:34 AM. Director of Public Safety Andrea Perry and Director of Public Service John Highman were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 10/4/2022 - Minutes 1. Ordinance 7/2022 Enter into Change Order No. 1 with The Shelly Company for the Cleveland Ave.- 2nd St. NW Onesto Streetscape Project, GP1362 in the amount of $5,875.37 due to required changes of the original layout, resulting in a new contract amount of $174,695.12 for the Engineering Department. Discussion: Mayor Bernabei asked where the boundaries are for this project. Director Highman said that this is located on the block in front of the Onesto and the Bliss Tower on 2nd St. NW. This project is for the installation of a new crosswalk and signal. The redesign is due to the realization that the sidewalk was directly over office space which was exposed when it was torn up. This will include new curb cuts and streetscape. Motion: Director Highman made a motion to approve the above referenced change order. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 37/2021 Enter into Change Order No. 1 & Final with Gudenkauf, LLC for the 2021 City Fiber Optic Project, GP1354, for a cost reduction in the amount of $950.00, in order to close out the project, resulting in a new contract amount of $205,523.00 for the Engineering Department. Discussion: Mayor Bernabei ask the location of this project. Director Highman and Director Perry stated that this was the fiber optic project for the Police Department and that it is located in the southwest end of  for a cost reduction in the amount of $950.00, in order to close out the project, resulting in a new contract amount of $205,523.00 for the Engineering Department. Discussion: Mayor Bernabei ask the location of this project. Director Highman and Director Perry stated that this was the fiber optic project for the Police Department and that it is located in the southwest end of the city. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 116/2021 Enter into Change Order No. 1 & Final with Wenger Excavating, Inc. for the Edgefield Area Phase I Water Main Replacement Project, for a cost reduction in the amount of $6,706.92, in order to close out the project, resulting in a new contract amount of $1,303,515.83 for the Water Department. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 117/2021 Enter into Change Order No. 1 & Final with Wenger Excavating, Inc. for the Edgefield Area Phase 2 Water Main Replacement Project, for a cost reduction in the amount of $22,492.13, in order to close out the project, resulting in a new contract amount of $1,463,255.22 for the Water Department. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 7/2022 Award and enter into contract with Ferguson Enterprises LLC dba Ferguson Waterworks for the purchase of 600 LF of 8” C909 molecularly oriented poly vinyl chloride (PVCO) pipe for $23.20 per LF for the Water Department. Discussion: Per Director Highman, this pipe is for the fountains located at the Edgefield Project. The total cost for the pipe will only be $13,920.00, but $50,000.00 had already been spent for pipe on this project, so  Award and enter into contract with Ferguson Enterprises LLC dba Ferguson Waterworks for the purchase of 600 LF of 8” C909 molecularly oriented poly vinyl chloride (PVCO) pipe for $23.20 per LF for the Water Department. Discussion: Per Director Highman, this pipe is for the fountains located at the Edgefield Project. The total cost for the pipe will only be $13,920.00, but $50,000.00 had already been spent for pipe on this project, so we reached the threshold of needing to bid. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 8:40 AM