Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, October 31, 2023 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 9:01 AM. Director of Public Service, John Highman and Director of Public Safety, Andrea Perry were present. Board Secretary Katie Wise was also present. Sherice Freeman, Community Development Director, was present. The following items were for review/approval by the Board of Control: 10/31/2023 - Minutes 1. Ordinance 60/2023 Enter into a contract amendment with Future Promise which received $25,000.00 in CDBG funds to administer after school programming for low to moderate income youth. This amendment will add Childreach Ministries, a fiscal agent for Future Promise, as a signing party. Discussion: Per Director Highman, this contract is part of last year’s approved community action plan. A contract was completed with Future Promise at that time. Childreach Ministries is being added per this amendment, as they are the fiscal agent for Future Promise. This is simply an amendment for clarification purposes. Director Perry recused herself from voting on this item because she is on the Board of Future Promise. Motion: Mayor Bernabei made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 2. Ordinance 176/2022 Enter into a contract amendment with ICAN, Inc. which received $54,000.00 in CDBG funds for public facility improvements to is administrative building. This amendment will increase the total funding to $57,621.00 to cover increased costs due to inflation. Discussion: Mayor Bernabei clarified that this amendment will add $3,621.00 to the contract amount. Director Freeman confirmed that was correct. The contract amount increased due to increases in  facility improvements to is administrative building. This amendment will increase the total funding to $57,621.00 to cover increased costs due to inflation. Discussion: Mayor Bernabei clarified that this amendment will add $3,621.00 to the contract amount. Director Freeman confirmed that was correct. The contract amount increased due to increases in construction costs. Motion: Mayor Bernabei made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 276/2022 Enter into a one (1) year professional services agreement with Leading Edge Insurance and Consulting Services, LLC for healthcare broker services at a cost of $5.50 per employee per month. The City shall have the option to renew for additional one-year terms, renewable one term at a time. Discussion: Per Director Perry, Ken Jones is the City’s representative at Leading Edge. 2024 will be the first full year for their healthcare broker services with the City. Motion: Mayor Bernabei made a motion to approve the above referenced agreement. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 81/2023 Enter into a professional services contract with ms consultants, inc. in the amount of $366,160.00 for the construction oversight services for the 4th St. SE Sewer Replacement Project, GP1338 for the Engineering Department. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 142/2023 Enter into a Subaward Grant Agreement with Arts in Stark in an amount not to exceed $68,440.00 in APRA funds for materials to replace the roof of the Ziegler Tire Building located at 901 Market Ave. NW, which is owned by Arts in Stark. This will help to renovate the facility in order to move the En-Rich-Ment Youth Program to that location.  Enter into a Subaward Grant Agreement with Arts in Stark in an amount not to exceed $68,440.00 in APRA funds for materials to replace the roof of the Ziegler Tire Building located at 901 Market Ave. NW, which is owned by Arts in Stark. This will help to renovate the facility in order to move the En-Rich-Ment Youth Program to that location. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:07 AM