Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, November 21, 2023 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 9:00 AM. Director of Public Service, John Highman was present. Director of Public Safety, Andrea Perry was excused. Board Secretary Katie Wise was also present. Visitor present was Doug Foltz, Parks and Recreation Director. The following items were for review/approval by the Board of Control: 11/21/2023 - Minutes 1. Ordinance TBD Ordinance 189/2023 Enter into contract with Domestic Violence Project, Inc. in the amount of $78,000.00 utilizing CDBG-CV funds to administer emergency shelter and case management to victims of domestic violence. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 2. Ordinance TBD Ordinance 189/2023 Enter into contract with The Greater Stark County Urban League in the amount of $40,000.00 utilizing CDBG-CV funds to administer The Household & Hygiene Distribution Program which provides cleaning and personal care products to those that need them most. Discussion: No discussion.  CDBG-CV funds to administer The Household & Hygiene Distribution Program which provides cleaning and personal care products to those that need them most. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 3. Ordinance TBD Ordinance 189/2023 Enter into contract with We Are Troubled on Every Side Outreach Program (WATOES) in the amount of $52,000.00 utilizing CDBG-CV funds to administer COVID prevention education and basket distribution of household disinfectants. Discussion: Mayor Bernabei asked if WATOES will have the products available to administer this program. Director Highman stated that they are buying the products in order to do their reimbursement. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 4. Ordinance 176/2023 Enter into a Subaward Grant Agreement with Beacon Charitable Pharmacy, Inc. in an amount not to exceed $200,000.00 in APRA funds for materials to be used for capital improvements on the facility renovations at 2525 13th St. NW. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 5. Ordinance 126/2023 Enter into contract with American Ramp Company in the amount of $398,768.13 for the West Park Bike Park Project pursuant to the design-build selection process per ORC 153, which complies with state competitive bidding requirements. Discussion: No discussion.  Enter into contract with American Ramp Company in the amount of $398,768.13 for the West Park Bike Park Project pursuant to the design-build selection process per ORC 153, which complies with state competitive bidding requirements. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 6. Ordinance 225/2022 Award and enter into contract with DWA Recreation, Inc. in the amount of $282,650.00 for the installation of playground equipment for Cornelia, Crenshaw, Garaux and Harmont Parks. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 7. Ordinance 276/2022 Enter into a contract amendment with Community Insurance Company dba Anthem Blue Cross and Blue Shield in order to amend and lower the fixed administrative costs on the City’s medical insurance plan. The costs will now remain unchanged in 2024 at an annual cost of $478,511.00. The cost for 2025 will be $497,572.00. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 8. Ordinance 34/2020 Enter into Change Order No. 2 & Final with Michael Baker International, Inc. for a cost reduction in the amount of $3,109.00 for the inspection and contract administration of the 13th St. NW Reconstruction Project, in order to close out the project, resulting in a new contract amount of $169,584.00. Discussion: No discussion.  amount of $3,109.00 for the inspection and contract administration of the 13th St. NW Reconstruction Project, in order to close out the project, resulting in a new contract amount of $169,584.00. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 9. Ordinance 134/2022 Enter into Change Order No. 1 & Final with CT Consultants, Inc. for a cost reduction in the amount of $16,335.30 for the 36th St. NW Storm & Sewer Reconstruction Project, Phase 2 Inspection Services, in order to close out the project, resulting in a new contract amount of $107,632.70. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 10. Ordinance 50/2023 Enter into contract with RoofConnect Logistics, Inc. in the amount of $551,825.00 for the Southeast Community Center Roof Replacement Project pursuant to the design-build selection process per ORC 153, which complies with state competitive bidding requirements. Discussion: Mayor Bernabei asked which funds are being used for this project. Director Highman stated that ARPA funds will be used. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 11. Ordinance 276/2022 Enter into a professional services agreement with Wi-Fiber, LLC in an amount not to exceed $20,500.00 per month for the 2024 calendar year for the monthly cloud storage fees of the Connect & Protect platform cameras and sensor system. The terms of this agreement will be optional for renewal in 2025. Discussion: No discussion.  month for the 2024 calendar year for the monthly cloud storage fees of the Connect & Protect platform cameras and sensor system. The terms of this agreement will be optional for renewal in 2025. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 12. Ordinance 134/2023 Award and enter into a construction contract with Stanley Miller Construction Company in the amount of $602,072.00 for the NE Water Treatment Plant High Service Pump #3 & Variable Frequency Drive Upgrades Project for the Water Department. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Highman seconded. Vote: 2 yeas 0 nays Meeting adjourned: 9:09 AM