Board of Control

SPECIAL BOARD OF CONTROL Meeting Minutes The Special Board of Control meeting was held Thursday, December 21, 2023 at 9:45 AM in the Mayor’s Conference Room. Director of Public Safety, Andrea Perry called the meeting to order at 9:45 AM. Director of Public Service, John Highman was also present. Board Secretary Katie Wise was also present. Board President, Mayor Bernabei was absent. There were no visitors present. The following items were for review/approval by the Board of Control: 12/21/2023 - Minutes 1. Ordinance 69/2022 Enter into Change Order No. 2 & Final with Wenger Excavating, Inc. for a cost reduction in the amount of $86,785.40 for the Hursh Pl. NW Widening Project, GP 1377, in order to close out the project, resulting in a new contract amount of $320,151.77. Discussion: Per Katie Wise, the Engineering Dept. has asked for this change order to be tabled for the time being. Motion: Director Highman made a motion to table the above referenced agreement. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 2. Ordinance 276/2022 Award and enter into a one-year supply contract, with the option of a thirty-day extension at the sole discretion of the City, with Stoneco, Inc. DBA Allied Corporation, Inc. for the supply of various street, highway, and bituminous road materials and ready mix concrete (specifically bid items 4, 5, 8, 9, 20, 21, 26 and 27). There shall also be the option to renew one year at a time thereafter, if mutually agreed upon. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced contract.  Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced contract. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 3. Ordinance 276/2022 Award and enter into a one-year supply contract, with the option of a thirty-day extension at the sole discretion of the City, with Shelly Materials, Inc. for the supply of various street, highway, and bituminous road materials and ready mix concrete (specifically bid items 1, 3, 6, 7, 10, 11, 14 and 15). There shall also be the option to renew one year at a time thereafter, if mutually agreed upon. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced contract. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 4. Ordinance 276/2022 Award and enter into a one-year supply contract, with the option of a thirty-day extension at the sole discretion of the City, with National Lime and Stone Company for the supply of various street, highway, and bituminous road materials and ready mix concrete (specifically bid items 17 and 19). There shall also be the option to renew one year at a time thereafter, if mutually agreed upon. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced contract. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 5. Ordinance 276/2022 Award and enter into a one-year supply contract, with the option of a thirty-day extension at the sole discretion of the City, with Shelly Materials, Inc. DBA Medina Supply Company for the supply of various street, highway, and bituminous road materials and ready mix concrete (specifically bid items 32-46). There shall also be the option to renew one year at a time thereafter, if mutually agreed upon. Discussion: No discussion.  street, highway, and bituminous road materials and ready mix concrete (specifically bid items 32-46). There shall also be the option to renew one year at a time thereafter, if mutually agreed upon. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced contract. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 6. Ordinance 62/2022 Enter into Change No 1 and Final with Anser Advisory Management LLC for a cost reduction in the amount of $28,751.51 for the construction oversight of the Harvard Ave. Water Main Replacement Project, in order to close out the project, resulting in a new contract amount of $112,280.49. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced change order. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. Adjournment: Director Highman made a motion to adjourn the meeting. Director Perry seconded. Vote: 2 yeas 0 nays Meeting adjourned: 9:47 AM