Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, February 13, 2024 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 9:02 AM. Director of Public Service, John Highman was present. Director of Public Safety, Andrea Perry was excused. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 2/13/2024 - Minutes 1. Ordinance 3/2024 Award and enter into a two-year contract with the Ohio Drilling Company in the amount of $341,000.00 per year for the Turbine Service Pump Repair and Well Maintenance Program for the Water Department. Discussion: Per Director Highman, this bid and contract are done every two years. Ohio Drilling is typically the only bidder for this work because they are the only contractors in the area that do blast well cleaning. They also drilled the wells originally. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 2. Ordinance 3/2024 Enter into a three-year professional service agreement with LeadsOnline Parent, LLC dba LeadsOnline, LLC in the total amount of $38,679.00 for the TotalTrack Investigation System Service software for the Police Department to track and enter stolen property for evidence recovery. Discussion: Director Highman confirmed that this was covered under the supply ordinance. Mayor Sherer asked why we have not done a contract for this in the past. Katie Wise explained that the purchase of this software used to be one year at a time for around $12,000, which kept it under the threshold for requiring a contract. This now is a three-year contract over $25,000 in total, so it now requires a formal contract.  Discussion: Director Highman confirmed that this was covered under the supply ordinance. Mayor Sherer asked why we have not done a contract for this in the past. Katie Wise explained that the purchase of this software used to be one year at a time for around $12,000, which kept it under the threshold for requiring a contract. This now is a three-year contract over $25,000 in total, so it now requires a formal contract. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Highman seconded. Vote: 2 yeas 0 nays Meeting adjourned: 9:05 AM