Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, February 20, 2024 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 9:02 AM. Director of Public Service, John Highman was present. Director of Public Safety, Andrea Perry was excused. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 2/20/2024 - Minutes 1. Ordinance 3/2024 Enter into Change Order No. 1 with Charter Communications Operating, LLC (Spectrum) for the City’s Wide Area Network fiber connectivity. This will add City Hall as the Head End to be used as the primary hub for the existing locations at Fire Station #2, Police Training Academy and the Southeast Community Center, resulting in a new contract amount of $21,460.08 per year. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 2. Ordinance 3/2024 Enter into contracts with Chandlers Complete Clean, Inc.; Manniecured Lawn Services; NEO Earth Movers, LLC; Campbell Landscaping, LLC; Reiss Landscaping, LLC and JT Lawn Care, LLC for the mowing of City owned and/or controlled lots. These contracts shall be effective April 1, 2024 for a period of five years. Discussion: Mayor Sherer asked if these contracts are typically for a period of five years. Director Highman stated that if vendors are not fulfilling their duties properly for this contract, the contracts can be terminated. If necessary, applications can be advertised again in an effort to bring on additional vendors.  Discussion: Mayor Sherer asked if these contracts are typically for a period of five years. Director Highman stated that if vendors are not fulfilling their duties properly for this contract, the contracts can be terminated. If necessary, applications can be advertised again in an effort to bring on additional vendors. Motion: Mayor Sherer made a motion to approve the above referenced contracts. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 3. Ordinance 3/2024 Enter into a twelve-month GSA agreement with Verizon Wireless for an estimated total access and equipment fee of $265,000.00 for service and equipment charges on 250 lines which cover all active cell phones and wireless devices throughout the City departments. Discussion: Director Highman clarified that this agreement covers all City wireless devices, including iPads, etc. This is not just for cell phones. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 4. Ordinance 21/2024 Enter into a two-year funding agreement with the Canton Community Improvement Corporation (CCIC) utilizing General Fund dollars in the amount of $50,000.00 per year retroactive to January 1, 2024 through December 31, 2025. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 5. Ordinance 31/2024 Enter into a cooperative agreement with the Board of County Commissioners of Stark County to replace city water lines during the STA-CR-225 Perry Drive NW widening and water main replacement project. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Highman seconded.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 6. Ordinance 50/2023 Enter into Change Order No. 1 & Final with Karvo Companies, Inc. for a cost reduction in the amount of $206,306.13 for the 6th St. NE Paving Project, GP1372, resulting in a new contract amount of $766,392.12. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 7. Ordinances 113/2023 & 4/2024 Enter into a professional services agreement with Municipal Service Group, Inc. dba Municipal Companies in the amount of $27,830.00 for the construction oversight of the 15th St. SE and Allen Ave. SE Railroad Crossing Project, GP1390. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Highman seconded. Vote: 2 yeas 0 nays Meeting adjourned: 9:07 AM