Board of Control

SPECIAL BOARD OF CONTROL Meeting Minutes The Special Board of Control meeting was held Thursday, May 9, 2024 at 9:30 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 9:35 AM. Director of Public Safety, Andrea Perry and Director of Public Service, John Highman were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 5/9/2024 - Minutes 1. Ordinance 90/2024 Enter into contract with J. Dickey Design, LLC for the purpose of performing the duties of Master Plans Examiner for the City of Canton. The contract is set at an hourly rate of $95.00, not to exceed $125,000.00 for the first year. The contract shall be automatically renewed unless terminated by either party and renewed yearly at an increase of 3% of the hourly rate. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 43/2024 Enter into contract with MacQueen Equipment LLC dba Bell Equipment Company of Ohio in the total amount of $421,548.00 for the purchase of Two (2) Pac-Mac 13-Yard High Compaction Rear Loader Trucks for the Sanitation Department pursuant to the H-GAC Buy Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: Katie Wise explained that this went through Board of Control approval several weeks ago for the contract approval to Hol-Mac Corporation. MacQueen was assisting Hol-Mac with the contracting process. As a result, Pac-Mac mistakenly invoiced MacQueen, rather than Hol-Mac. Pac-Mac says they are unable to change the invoice and the contract must now go through MacQueen.  Discussion: Katie Wise explained that this went through Board of Control approval several weeks ago for the contract approval to Hol-Mac Corporation. MacQueen was assisting Hol-Mac with the contracting process. As a result, Pac-Mac mistakenly invoiced MacQueen, rather than Hol-Mac. Pac-Mac says they are unable to change the invoice and the contract must now go through MacQueen. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:39 AM