Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, May 14, 2024 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 9:02 AM. Director of Public Safety, Andrea Perry and Director of Public Service, John Highman were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 5/14/2024 - Minutes 1. Ordinance 95/2024 Enter into a contract amendment with Community Drop-In Center in the amount of $18,000.00 utilizing CDBG funds, to be use toward the capital improvement project to replace their roof, resulting in a new contract amount of $118,000.00. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 3/2024 Enter into Change Order No. 1 with Aclara Technologies, LLC in the amount of $12,004.50 for the purchase, setup and use of two wireless field programmer coils under the Automated Meter Reading Agreement. These coils will replace meter transmitting units that are no longer being made. The new contract amount is $352,684.50. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 30/2024 & Resolution 96/2024 Enter into contract with the State of Ohio, Department of Transportation (ODOT) in the estimated amount of $1,514,526.00 for improvements to S.R. 43D, S.R. 43 and S.R. 172 including resurfacing, curb and gutter, drainage upgrades, pavement, traffic signal upgrades and pavement markings, lying within the City of Canton. Discussion: Per Director Highman, ODOT is starting to get things in place to get this project started soon. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 69/2022 Enter into Change Order. No. 3 with S.E.T., Inc. in the amount of $4,182.72 for the 11th St. SE Improvements Project, in order to compensate S.E.T. for the necessary parts purchased to complete the project that the Water Dept. was unable to supply per the contract, resulting in a new contract amount of $11,744,382.10. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 9/2023 Enter into Change Order No. 1 & Final with Environmental Design Group, LLC for a cost reduction in the amount of $3,466.18 for the Design for the Croydon Dr./Brookpark Water Main Replacement Project, in order to close out the project, resulting in a new contract amount of $156,521.85. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance 94/2024 Enter into a professional services contract with Arcadis Engineering Services (USA), Inc. in the amount of $149,010.00 for the design and plan preparation for the West Manor Area Water Main Replacement Project. Discussion: Mayor Sherer asked if this was the project located in Perry Township. Director Highman confirmed that is correct. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:07 AM