Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, May 28, 2024 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 9:07 AM. Director of Public Safety, Andrea Perry and Director of Public Service, John Highman were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 5/28/2024 - Minutes 1. Ordinance 62/2024 Enter into contract with Motorola Solutions, Inc. in the amount of $85,736.00 for the purchase of twenty (20) body worn cameras and accessories for the Police Department. The equipment portion of this purchase is being made through the Ohio Department of Administrative Services Cooperative Purchasing Program, which exempts it from competitive bidding. The video service portion of this purchase is being made through the Sourcewell Cooperative Purchasing Program, which exempts it from competitive bidding. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 3/2024 Award and enter into a three (3) year contract with KMS 2000, Inc. DBA PPI Graphics for the Printing and Mailing of Utility Bills. Discussion: Per Director Highman, the bid specifications stated that mailings must be dropped at any US Post Office in Stark County or the Cleveland Destination Sectional Center Facility. United Direct from Cincinnati did not address how they would accomplish this. CMS included notes and assumptions in their bid, which they cannot do, making their bid non-responsive. The other vendors were either high bidders or located out of state. Mayor Sherer asked about the postage rate changing throughout the life of the  Discussion: Per Director Highman, the bid specifications stated that mailings must be dropped at any US Post Office in Stark County or the Cleveland Destination Sectional Center Facility. United Direct from Cincinnati did not address how they would accomplish this. CMS included notes and assumptions in their bid, which they cannot do, making their bid non-responsive. The other vendors were either high bidders or located out of state. Mayor Sherer asked about the postage rate changing throughout the life of the contract. Director Highman added that they are to pay the postage rate as is at the time of mailing. The rate is what it is. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 211/2023 Enter into Change Order No. 1 with Sol Harris/Day Architecture, Inc. in the amount of $16,150.00 for additional design services for the Civic Center Facility Improvements Project, Phase 1. This will include the engineering and documentation for approximately 11,000 square feet of concourse ceiling design, resulting in a new contract amount of $216,150.00. Discussion: Per Director Highman, this design is for new lighting intended for the concourse ceiling. When the bid is put together for the renovation portion of the Civic Center project, this ceiling/lighting portion will be included as an alternate in the bid. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:13 AM