Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, June 11, 2024 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 9:00 AM. Director of Public Service, John Highman was present. Director of Public Safety, Andrea Perry was excused. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 6/11/2024 - Minutes 1. Ordinance 60/2023 Enter into a contract amendment with Enrichment in order to extend the contract expenditure date for the Youth Training and Fine Arts Instruction Program from June 30, 2024 to July 31, 2024. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 2. Ordinance 50/2023 Enter into Change Order No. 1 with Cavanaugh Building Corporation in the amount of $6,508.00 for the Fire Station #8 Renovation Project, due to additional painting preparation required as a result of excess flaking of existing paint, resulting in a new contract amount of $462,208.00. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded.  Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 3. Ordinance 30/2022 Enter into Change Order No. 1 with Arcadis Engineering Services USA, Inc. for a cost reduction in the amount of $95,068.00 for the design of the Perry Heights Water Main Replacement Project, Phase 1 due the reduction of “if-authorized tasks”, resulting in a new contract amount of $162,482.00. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 4. Ordinance 149/2021 Enter into Change Order No. 1 & Final with Wenger Excavating, Inc. for a cost reduction in the amount of $10,966.75 for the Burnham Hills Sanitary Realignment Project GP1220, in order to close out the project, resulting in a new contract amount of $282,699.05. Discussion: Director Highman asked Katie Wise to confirm that this is the correct name of this project, in comparison to the project name on the contract. Burnham Hills Sanitary Realignment Project GP1220 is the correct project name. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 5. Ordinance 62/2024 Enter into a professional services contract with Pavement Management Group, LLC in the amount of $55,000.00 for continued Pavement Management Services of the network of City streets in wards 1, 3, 4 and 5. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 6. Ordinance 62/2024 Enter into contract with Howell Rescue Systems, Inc. in the amount of $149,610.00 for Three (3) Sets of Battery Genesis Extraction Tools for the Fire Department. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 7. Ordinance 62/2024 Enter into contract with Sonetics Corporation dba Firecom in the amount of $84,384.65 for the purchase of new headsets for the City’s fire trucks. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 8. Ordinance 170/2020 Enter into Change Order No. 1 with Paragon Builders & Developers fka The Knoch Corporation in the amount of $24,323.61 for the Crenshaw Park Outdoor Shelter, due to the addition of four storm catch basins, resulting in a new contract amount of $504,323.61. Discussion: Per Director Highman, this work is being done in order to comply with the flood plain. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried.  Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 9. Ordinances 221/2023 & 4/2024 Award and enter into a construction contract with Mike Coates Construction Co., Inc. in the amount of $5,979,428.00 for the Water Department Service Shop Addition and Renovation Project. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Highman seconded. Vote: 2 yeas 0 nays Meeting adjourned: 9:10 AM