Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, August 20, 2024 at 8:30 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 8:33 AM. Director of Public Service, John Highman and Director of Public Safety, Andrea Perry were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 8/20/2024 - Minutes 1. Ordinance 158/2024 Enter into contract with ICAN Housing in the amount of $1,754,327.00 utilizing HOME-ARP funds for the new construction of rental properties located at 1214 Market Ave. N. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 176/2022 Enter into a contract amendment with YWCA New Beginnings in order to extend the contract expiration date from June 30, 2024 to July 31, 2024 for the mental health services contract for YWCA clients. The original contract amount was for $24,150.00 utilizing CDBG funds. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Highman seconded.  Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinances 176/2022 & 95/2024 Enter into a contract amendment with Community Drop-In Center in the amount of $11,800.00, utilizing CDBG funds, for facility capital improvements to replace the roof, resulting in a new contract amount of $129,800.00. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 159/2024 Enter into Change Order No. 1 with Thayer Power & Communication Line Construction Co. in the amount of $637,721.87 for the City/County Fiber Optic Project due to additional connections at J. Babe Stearn, Fire Station #6, Garden Center and also because of issues discovered at the design phase, resulting in a new contract amount of $7,594,031.87. Discussion: Mayor Sherer confirmed that $7,594,031.87 is the new total amount for the project, as it stands now. Director Highman confirmed that was correct, however more change orders will follow. Also, there are still agreements with the railroads what will be done as well. Agreements will be done with AEP and AT&T for Make Ready costs to upgrade the poles, as needed. Additionally, there will be an MOU with the County to clarify the fiber run to the jail. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 54/2023 Enter into Change Order No. 2 & Final with Wenger Excavating, Inc. for the Fairmount Area Watermain Replacement, Phase 2 for a cost reduction in the amount of $37,822.06, in order to close out the project, resulting in a new contract amount of $2,594,086.79. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 8:40 AM