Board of Control

SPECIAL BOARD OF CONTROL Meeting Minutes The Special Board of Control meeting was held Tuesday, December 10, 2024 at 11:30 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 11:30 AM. Director of Public Safety, Andrea Perry was present. Director of Public Service, John Highman was excused. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 12/10/2024 - Minutes 1. Ordinance 89/2022 Enter into Change Order No. 1 & Final with GPD Group in the amount of $10,200.00 due to additional designs that were not included in the original scope of services, resulting in a new contract amount of $792,036.00. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 2. Ordinance 62/2024 Enter into contract with Kardex Remstar LLC in the amount of $61,518.74 for the Replacement Automated Kardex File System for the Human Resources Department. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Perry seconded.  Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 3. Ordinances 50/2023 & 4/2024 Enter into contract with The Thrasher Group in the amount of $354,299.00 for the Fire Station 1 Roof Replacement Project pursuant to the design-build selection process per ORC 153, which complies with state competitive bidding requirements. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 4. Ordinance 176/2023 Enter into an amendment for the Subaward Agreement with Beacon Charitable Pharmacy, Inc. in an amount not to exceed $200,000.00 in APRA funds for materials to be used for capital improvements on the renovations at 2525 13th St. NW. The budget needed to be amended to reflect eligible ARPA expenses. No new funds are being awarded. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 5. Ordinance 3/2024 Enter into a 60-Month contract amendment and extension with Cintas Corporation for employee uniform and floor mat rentals utilizing the Omnia Cooperative Purchasing Contract pursuant to ORC 9.48 which exempts said purchase from competitive bidding. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Perry seconded.  Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 6. Ordinance 180/2024 Enter into Change Order No. 1 & Final with Joseph A. Jeffries Company in the amount of $24,048.96 for the NE Water Treatment Plant Drive Realignment Project, in order to form a concrete and rebar bridge over a storm sewer, resulting in a new contract amount of $373,412.46. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Perry seconded. Vote: 2 yeas 7. Ordinance 171/2024 Award and enter into contract with Abbott Electric, Inc. in the amount of $3,636,000.00 for the Water Reclamation Facility Electrical Equipment Procurement for their upcoming Electrical Upgrade Project. This contract is for the purchase of the electrical equipment only. Installation will be done by separate bid and contract. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Perry seconded. Vote: 2 yeas Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 2 yeas 0 nays Meeting adjourned: 11:35 AM Vote: 2 yeas 0 nays Meeting adjourned: 11:35 AM