Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, April 22, 2025 at 8:30 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 8:36 AM. Director of Public Service, John Highman and Director of Public Safety, Andrea Perry were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 4/22/2025 - Minutes 1. Ordinance 211/2023 Enter into Change Order Nos. 1 through 5 in the total amount of $131,960.65 with Standard Plumbing and Heating Company for the Civic Center Infrastructure Project, in order to replace steam coils and insulation, abatement, added structural steel and revised arena lighting, resulting in a new contract amount of $1,869,460.65. Discussion: Per Director Highman, this should be tabled because we will need to go to Council because the change orders total over $100,000.00. We will also need to figure out the appropriations for the funding. Motion: Director Highman made a motion to table the above referenced contract. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 256/2024 Award and enter into a construction contract with Northstar Asphalt, Inc. in the amount of $2,238,876.00 for the Cleveland Ave. NW Paving Project, GP1283. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 221/2023 Enter into Change Order No. 2 with Mike Coates Construction Company in the amount of $37,555.37 for the Water Dept. Service Shop Addition and Renovation Project due to unforeseen expenses discovered during the renovation phase, resulting in a new contract amount of $6,076,744.35. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 134/2023 Enter into Change Order No. 1 with Burgess & Niple, Inc. in the amount of $4,900.00 for the construction oversight of the NE Water Treatment Plant Variable Frequency Drive Project, due to additional coordination efforts and shop drawing approval for an alternate transformer due to long lead times, resulting in a new contract amount of $54,600.00. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 43/2022 Enter into Amendment No. 2 for the Subaward Grant Agreement with Habitat for Humanity East Central Ohio utilizing ARPA funds for a playground and community gathering space at the Compton Learning Center. Up to $75,000.00 of the awarded ARPA dollars may be used for the upgrade, remediation and beautification of the location. No new funds are being awarded. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced amendment.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance 60/2022 Enter into Change Order No. 3 & Final with Wenger Excavating, Inc. for a cost reduction in the amount of $15,345.75 for the Market Ave. Water Main Replacement Project, in order to close out the project, resulting in a new contract amount of $2,125,526.57. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 7. Ordinance 20/2025 Enter into a professional services contract with Wade Trim, Inc. in the amount of $268,369.00 for the construction oversight of the Harter Heights Area Water Main Replacement Project. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 8:45 AM Vote: 3 yeas 0 nays Meeting adjourned: 8:45 AM