Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, July 29, 2025 at 8:30 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 8:30 AM. Director of Public Service, John Highman and Director of Public Safety, Andrea Perry were present. Board Secretary Katie Wise was absent, Andy Roth sat in for Katie Wise. There were no visitors present. The following items were for review/approval by the Board of Control: 7/29/2025 - Minutes 1. Ordinance 94/2025 Enter into a 3-year lease agreement with Huntington Public Capital Corporation for the lease of a Pelican Street Sweeper from A&H Equipment Company for the Street Department. The equipment cost is $290,996.45. The total lease payments will be $319,608.54. This purchase is being made through the Sourcewell Cooperative Purchasing Program, which exempts it from competitive bidding. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced lease agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 50/2023 Enter into Change Order No. 1 with Cavanaugh Building Corporation in the amount of $6,659.00 for the Fire Station #1 Renovation Project, due to the installation of underlayment in the basement to minimize uneven floors, resulting in a new contract amount of $666,659.00. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 50/2023 Enter into Change Order No. 1 with Cavanaugh Building Corporation in the amount of $3,910.00 for the Fire Station #7 Renovation Project, due to the additional cost for the removal of old floor grates and the installation of new grates, resulting in a new contract amount of $781,910.00. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 73/2025 Award and enter into a construction contract with DN Tanks, LLC in the amount of $13,948,600.00 for the Cromer Water Storage Reservoir Demolition and Replacement Project. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced construction contract. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried 5. Ordinance 259/2024 Award and enter into a one-year contract with Pencco, Inc. for the supply of hydrofluorosilicic acid (fluoride) for the Water Department. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded.  Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance 259/2024 Award and enter into a one-year contract with JCI Jones Chemicals, Inc. for the supply of liquid chlorine for the Water Department. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 7. Ordinance TBD Ordinance 137/2025 Enter into a professional services agreement with Arcadis U.S., Inc. in the amount of $111,900.00 for the design of the Northwest Booster Surge Tank Project for the Water Department. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 8. Ordinance TBD Ordinance 132/2025 Enter into Change Order No. 2 with Arcadis U.S., Inc. in the amount of $164,800.00 for the design of the Cromer Reservoir Renovations Project for as needed review of contract submittals, operations & maintenance reviews, project changes, etc., resulting in a new contract amount of $609,500.00. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded.  Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 8:40 AM