Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, August 19, 2025 at 8:30 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 8:32 AM. Director of Public Service, John Highman and Director of Public Safety, Andrea Perry were present. Board Secretary Katie Wise was also present. The visitor present was Patrick Barton, Director of the IT Department. The following items were for review/approval by the Board of Control: 8/19/2025 - Minutes 1. Ordinance 259/2024 Enter into Change Order No. 1 with RT Fox, LLC dba Connecting Point in the amount of $7,200.00 for the City’s Microsoft Exchange, Defender and Office 365 Licenses in order to add 100 P1 level email licenses with restricted IP address access for security purposes, resulting in a new contract amount of $89,000.00. Discussion: Director Highman asked who will be receiving these licenses. Director Barton stated that department heads, assistant department heads, everyone in the Mayor’s Office, etc. will receive a license. He also explained that an app will be downloaded onto each person’s phone, which will track and update the phone’s location. The location will update every 15 minutes. For example, if the phone is pinged in Canton and 15 minutes later someone in California tries to sign in with that IP address, the program will know that it is a potential issue and will not allow the login. During actual travel, the employee’s phone will update its location every 15 minutes. Therefore, it will take that amount of time upon reaching the travel destination before being able to log into email, in order to verify the phone’s location. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 259/2024 Enter into Change Order No. 13 with Agile Network Builders, LLC dba Agile Networks for a revised fee amount of $6,336.00 per month for Wide Area Network and Internet Services. The invoices resulting from previous Change Order #12 did not include the service cost of the ice skating rink. This will resolve the discrepancy between the change order amount and future invoice amounts. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 8:38 AM