Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, February 3, 2026 at 8:30 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 8:36 AM. Director of Public Safety, Andrea Perry and Director of Public Service, John Highman were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 2/3/2026 - Minutes 1. Ordinance TBD/2026 Enter into a contract for up to four years with Motorola Solutions, Inc. in the total amount of $299,991.00 for a Public Safety Drone Program for the Police Department. Year One is a free trial to the City. Years 2, 3 & 4 will cost $99,997.00 per year, if utilized. This purchase is being made via the Sourcewell Cooperative Purchasing Program which exempts it from competitive bidding. Discussion: This was not approved by City Council on first reading, so this item will be tabled at this time. Motion: Mayor Sherer made a motion to table the above referenced contract. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance TBD/2026 Ordinance 9/2026 Enter into a two-year contract with Versaterm Public Safety US, Inc. in the total amount of $85,536.00 for CommunityConnect Platform Software to automatically generate and send customized text and email messages to victims of various crimes. This purchase is being made via the Omnia Cooperative Purchasing Program which exempts it from competitive bidding. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Perry seconded.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 56/2025 Enter into Change Order No. 2 & Final with Tri Mor Corporation in the amount of $3,201.00 for the Cleveland Ave. SW Reconstruction Project, Phase 2, GP1476, in order to close out the project, resulting in a new contract amount of $898,219.00. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 3/2026 Award and enter into a one-year contract with The Ohio Drilling Company in the amount of $353,000.00 for the Turbine Service Pump Repair and Well Maintenance Program for the Water Department. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 3/2026 Award and enter into a one-year supply contract with Core & Main LP for the purchase of Fire Hydrants and Fire Hydrant Repair Parts for the Water Department. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried.  Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. Codified Ordinance 105.04 Register Protect-A-Cote, Inc. with the Clerk of Council as an emergency contractor for profiling and street paving due to water main breaks, etc. through the Water Department for a one-year term beginning March 1, 2026. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced item. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 8:40 AM