City Council

1945 E. Jackson Road City of Carrollton Carrollton, TX 75006 SPECIAL COUNCIL MEETING City Council Mayor Kevin Falconer Mayor Pro Tem Young Sung Deputy Mayor Pro Tem Frances Cruz Councilmember John Sutter Councilmember Glen Blanscet Councilmember Steve Babick Councilmember Pat Cochran Councilmember Mike Hennefer Tuesday, April 21, 2020 5:15 PM Telephonic Meeting Join via Zoom at https://zoom.us/j/91043381939pwd=UlBRMFBYVzl ZZm9hKzZ4OGorZ0kxZz09 Password: 221981 Or call 1-346-248-7799 Webinar ID: 910 4338 1939 ***PRE-MEETING / EXECUTIVE SESSION*** 5:15 P.M. - Telephonic Meeting 1. Receive information and discuss Agenda. 2. Council will convene in Executive Session pursuant to Texas Government Code: • Section 551.071 for private consultation with the City Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the City Attorney has a duty under the Texas Rules of Discipline and Professional Conduct regarding confidential communication with the City Council. · LRFI Dallas Logistics 1 LLC et al v. City Of Carrollton 3. Council will reconvene in open session to consider action, if any, on matters discussed in the Executive Session. ***WORKSESSION*** 4. Discuss Community Funding Policy And Committee. 5. Discuss Dates For The July Through December 2020 Council Meetings. 6. Receive COVID-19 Response Updates. 7. Mayor and Council reports and information sharing. City of Carrollton Page 1 Printed on 4/17/2020 City Council SPECIAL COUNCIL MEETING April 21, 2020 ***REGULAR MEETING 7:00 PM*** INVOCATION PLEDGE OF ALLEGIANCE CONSENT AGENDA (*All items marked with a single asterisk are part of a Consent Agenda and require no deliberation by the Council. Each Council member has the prerogative of removing an item from this agenda so that it may be considered separately. Contracts and agreements are available in the City Secretary’s Office.) MINUTES *8. Consider Approval Of The April 7, 2020 Regular Meeting Minutes. BIDS & PURCHASES *9. Consider Approval Of RFP # 20-006 For Sand And Gravel For Various Departments From Various Vendors In An Amount Not To Exceed $124,450.00. *10. Consider Approval Of RFP # 20-009 Plant Protection From Various Vendors For The Parks Department In An Amount Not to Exceed $71,775.00. *11. Consider Approval Of RFP # 20-011 For Fertilizer For The Parks Maintenance Department From Various Vendors In An Amount Not To Exceed $102,300.00. *12. Consider Approval For RFP# 20-005 For Multiple Departments For Irrigation System Installation And Repairs In An Amount Not To Exceed $290,000.00. *13. Consider Approval Of Bid #20-008 For Asphalt For Public Works From Various Vendors In An Amount Not To Exceed $98,526.00. CONTRACTS & AGREEMENTS *14. Consider Authorizing The City Manager To Approve A Contract With 3D Paving And Contracting, LLC For The Woodlake No. 3 Alley Replacements Project In An Amount Not To Exceed $1,175,100.00. *15. Consider Authorizing City Manager To Execute An Amendment To A Contract With Orion Management Solutions For Management Of Indian Creek Golf Course In An Amount Not To Exceed $316,644.00 For A Total Contract Amount Not To Exceed $476,644.00. City of Carrollton Page 2 Printed on 4/17/2020 City Council SPECIAL COUNCIL MEETING April 21, 2020 *16. Consider Authorizing The City Manager To Approve A Contract With Pro Track And Tennis, Inc, Through BuyBoard For Oak Creek Tennis Center Resurfacing In An Amount Not To Exceed $72,006.00. ORDINANCE *17. Consider All Matters Incident And Related To The Issuance Of “City Of Carrollton, Texas, General Obligation Bonds, Series 2020”; Levying a Continuing Direct Annual Ad Valorem Tax For The Payment Of Said Bonds; And Resolving Other Matters Incident And Related To The Issuance, Sale, Payment, And Delivery Of Said Bonds; Establishing Procedures For The Sale And Delivery Of The Bonds; And Delegating Matters Relating To The Bonds; And Delegating Matters Relating To The Sale And Issuance Of The Bonds To Authorized City Representatives. *18. Consider An Ordinance Authorizing The City Manager To Amend The Operating And Capital Budget For The Fiscal Year October 1, 2019 Through September 30, 2020. RESOLUTIONS *19. Consider A Resolution Authorizing The City Manager To Negotiate And Execute A Professional Services Contract With Birkhoff, Hendricks, & Carter, LLP For Engineering Services To Update The City’s Water And Wastewater Master Plans In An Amount Not To Exceed $368,520.00. *20. Consider A Resolution Authorizing The City Manager To Execute An Addendum To The Consolidated Public Safety Communications And Dispatch Operations Agreement Transferring Ownership And Operation Of The Joint P25 Public Safety Communications System to NTECC. *21. Consider A Resolution Authorizing The City Manager To Negotiate And Execute A Lease Agreement With 3-Nations Brewing, LLC For The Use Of City-Owned Property At 1003 Main Street. City of Carrollton Page 3 Printed on 4/17/2020 City Council SPECIAL COUNCIL MEETING April 21, 2020 *22. Consider A Resolution Of The City Of Carrollton, Texas Finding That Oncor Electric Delivery Company LLC’s Application For Approval To Amend Its Distribution Cost Recovery Factor To Increase Distribution Rates Within The City Should Be Denied; Authorizing Participation With Oncor Cities Steering Committee; Authorizing The Hiring Of Legal Counsel And Consulting Services; Finding That The City’s Reasonable Rate Case Expenses Shall Be Reimbursed By The Company; Finding That The Meeting At Which This Resolution Is Passed Is Open To The Public As Required By Law; Requiring Notice Of This Resolution To The Company And Legal Counsel. *23. Consider A Resolution Authorizing The City Manager To Approve Emergency Funding For Metrocrest Services, Inc. In Response To The Covid-19 Pandemic In An Amount Not To Exceed $200,000.00. OTHER BUSINESS 24. Consider A Resolution Rescinding Resolution No. 4373 Regarding Approval And Consent To The Continuation Of A Declaration Of Local State Of Disaster In Response To Concerns Related To The Coronavirus Disease 2019 (COVID-19). 25. Consider An Ordinance Amending And Restating Ordinance No. 3953 By Requiring Nose And Mouth Coverings To Be Worn In Specific Circumstances Within The City Of Carrollton And Extending The Effective Date Of The Ordinance Until May 12, 2020. PUBLIC FORUM City of Carrollton Page 4 Printed on 4/17/2020 City Council SPECIAL COUNCIL MEETING April 21, 2020 26. Hearing of any citizen/visitor on items not listed on the regular meeting agenda. Citizens wishing to address the Council regarding items on the posted agenda will be called to speak during the Council's consideration of such items. Citizens/visitors wanting to speak should join through Zoom by visiting https://zoom.us/j/91043381939?pwd=UlBRMFBYVzlZZm9hKzZ4OGorZ0kxZz09; Password: 221981; Or by calling one-tap :1-346-248-7799, Webinar ID: 910 248 1939. Speakers must state their name and address, direct their comments to the presiding officer rather than to individual Council members or staff; speak clearly into their device; Speakers will be allowed 2 minutes for testimony; Speakers making personal, impertinent, profane or slanderous remarks may be removed from the room; Unauthorized remarks, stamping of feet, whistles, yells, clapping, and similar demonstrations will not be permitted; No placards, banners or signs will be permitted in the Chambers or in any other room in which the Council is meeting. In accordance with the State Open Meetings Act, the City Council is restricted from discussing or taking action on items not listed on the agenda. Action can only be taken at a future meeting. ADJOURNMENT CERTIFICATE - I certify that the above agenda giving notice of meeting was posted on the bulletin board at the City Hall of Carrollton, Texas on the 17th day of April 2020 at 6:00pm. ________________________________________ Laurie Wilson, City Secretary This building is wheelchair accessible. For accommodations or sign interpretive services, please contact City Secretary’s Office at least 72 hours in advance at 972-466-3005. Opportunities and services are offered by the City of Carrollton without regard to race, color, age, national origin, religion, sex or disability. Pursuant to Section 551.071 of the Texas Government Code, the City Council reserves the right to consult in a closed meeting with its attorney and to receive legal advice regarding any item listed on this agenda. Further, the Texas Open Meetings Act, codified in Chapter 551 of the Texas Government Code, does not require an agenda posting where there is a gathering of a quorum of the City Council at a regional, state or national convention or workshop, social function, convention, workshop, ceremonial event or press conference. The City Secretary's Office may occasionally post agendas for social functions, conventions, workshops, ceremonial events or press conference; however, there is no legal requirement to do so and in the event a social function, convention, workshop, ceremonial event or press conference is not posted by the City Secretary's Office, nothing shall preclude a quorum of the City Council from gathering as long as "deliberations" within the meaning of the Texas Open Meetings Act do not occur. FIREARMS PROHIBITED at City Council meetings pursuant to Texas Penal Code Sections 46.035(c) and 30.05. City of Carrollton Page 5 Printed on 4/17/2020