City Council

City of Carrollton 1945 E. Jackson Road Carrollton, TX 75006 REGULAR WORKSESSION & MEETING Tuesday, September 12, 2023 6:00 PM CITY HALL, 2nd Floor City Council Mayor Steve Babick Mayor Pro Tem Nancy S. Cline Deputy Mayor Pro Tem H.A. "Rusty" Pendleton Councilmember Christopher Axberg Councilmember Jason Carpenter Councilmember Richard Fleming Councilmember Andrew Palacios Councilmember Daisy Palomo City Council REGULAR WORKSESSION & September 12, 2023 MEETING ***PRE-MEETING / EXECUTIVE SESSION*** 6:00 P.M. – COUNCIL BRIEFING ROOM 1. Receive information and discuss Agenda. 2. Council will convene in Executive Session pursuant to Texas Government Code: • Section 551.071 for private consultation with the City Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the City Attorney has a duty under the Texas Rules of Discipline and Professional Conduct regarding confidential communication with the City Council. • Section 551.074 to discuss personnel matters. o Annual Performance Review of Municipal Judge 3. Council will reconvene in open session to consider action, if any, on matters discussed in the Executive Session. ***WORKSESSION*** 4. Discuss Updates To The City’s Engineering Inspection Fees. 5. Discuss Fiscal Year 2024 Proposed Budget. 6. Discuss National Night Out Permits. 7. Discuss Council Goals. 8. Mayor And Council Reports And Information Sharing. ***REGULAR MEETING 7:00 PM*** INVOCATION - Councilmember Christopher Axberg PLEDGE OF ALLEGIANCE - Councilmember Richard Fleming PRESENTATIONS 9. Recognize Rosemeade Rainforest Staff For Outstanding Performance. 10. Present A Proclamation Recognizing Live United Month. 11. Present A Proclamation Recognizing Emergency Preparedness Month. City of Carrollton Page 2 Printed on 9/8/2023 City Council REGULAR WORKSESSION & September 12, 2023 MEETING 12. Present A Proclamation Recognizing National Payroll Week. PUBLIC COMMENT 13. Hearing of any citizen/visitor on items listed on the regular meeting agenda. Citizens wishing to address the Council regarding items not on the posted agenda will be called to speak during the Public Forum. Citizens/visitors should complete an appearance card located on the table at the entrance to the City Council Chambers. Speakers must address their comments to the presiding officer rather than to individual Council members or staff; Stand at the podium, speak clearly into the microphone and state your name and address prior to beginning your remarks; Speakers will be allowed between 2 and 5 minutes for testimony; Speakers making personal, impertinent, profane or slanderous remarks may be removed from the room; Unauthorized remarks from the audience, stamping of feet, whistles, yells, clapping, and similar demonstrations will not be permitted; No placards, banners or signs will be permitted in the Chambers or in any other room in which the Council is meeting. In accordance with the State Open Meetings Act, the City Council is restricted from discussing or taking action on items not listed on the agenda. Action can only be taken at a future meeting. CONSENT AGENDA (*All items marked with a single asterisk are part of a Consent Agenda and require no deliberation by the Council. Each Council member has the prerogative of removing an item from this agenda so that it may be considered separately. Contracts and agreements are available in the City Secretary’s Office.) MINUTES *14. Consider Approval Of The June 20, 2023 Regular Meeting Minutes. *15. Consider Approval Of The July 11, 2023 Regular Meeting Minutes. BIDS & PURCHASES *16. Consider Approval Of The Purchase And Installation Of Electrical Panels For McInnish And RE Good Restroom Buildings By NEMA 3 Electric, Inc. Through An Inter-Local Agreement With BuyBoard In An Amount Not To Exceed $195,192.40. *17. Consider Approval Of RFP #23-032 For Trinity Mills Fountain Maintenance Service For The Parks Department From Various Vendors In An Annual Amount Of $60,000.00, With A Three-Year Total Not To Exceed $180,000.00. City of Carrollton Page 3 Printed on 9/8/2023 City Council REGULAR WORKSESSION & September 12, 2023 MEETING *18. Consider Approval Of RFP #23-029 For Trinity Mills Grounds Maintenance For The Parks Department From Various Vendors In An Annual Amount Of $115,000.00, With A Total Three-Year Contract Amount Not To Exceed $345,000.00. CONTRACTS & AGREEMENTS *19. Consider Authorizing The City Manager To Purchase 5 Years Of Gateway Services And Credit Card Equipment Rental For Parks and Recreation From CardConnect, LLC As A Sole Source Provider In An Annual Amount Of $12,000.00 With A Total Not To Exceed Contract Amount Of $60,000.00. *20. Consider Authorizing The City Manager To Approve A Construction Contract With 3D Paving and Contracting, LLC For The 2022 Alley Replacement Paving And Drainage Improvements Project In An Amount Not To Exceed $2,284,262.40. *21. Consider Authorizing The City Manager To Enter Into A Two-Year Contract Extension For Sales Tax Compliance Review And Recovery Services With HDL Companies In The Amount Of $100,000.00 Annually, For A Two-Year Total Not To Exceed $200,000.00. *22. Consider Authorizing The City Manager To Approve A Construction Contract With Criterion Contractors, Inc. For The McInnish And R.E. Good Sports Complex Improvements Project In An Amount Not To Exceed $540,192.00. *23. Consider Approval Of The Purchase Of Telecommunication Services From Zayo Group, LLC Through A Cooperative Purchasing Agreement With GSA In An Amount Not To Exceed $82,750.00 Annually For A 3-Year Term For A Total Contract Amount Not To Exceed $248,250.00. ORDINANCE *24. Consider An Ordinance Amending Chapter 31, The Comprehensive Fee Schedule, Effective October 1, 2023. RESOLUTIONS *25. Consider A Resolution Authorizing The City Manager To Execute A Lease With Leon Charles Smith LLC For The Use Of City-Owned Property At 1003 West Main Street To Operate A Street Corner Urban Market. City of Carrollton Page 4 Printed on 9/8/2023 City Council REGULAR WORKSESSION & September 12, 2023 MEETING *26. Consider A Resolution Authorizing The City Manager To Negotiate And Execute Contract Amendment No. 3 With HDR Engineering, Inc. For Professional Engineering Services Related To The Dudley Branch Hike And Bike Trail Project In An Amount Not To Exceed $197,246.42, For A Revised Contract Amount Not To Exceed $818,406.42. *27. Consider A Resolution Authorizing The City Manager To Execute An Interlocal Agreement With The Carrollton-Farmers Branch Independent School District For The Carrollton Fire Department To Support And Staff A Fire Academy And Emergency Medical Technician Training Program At Creekview High School. *28. Consider A Resolution Of The City Council Of The City Of Carrollton, Texas, Approving A Negotiated Settlement Between The Atmos Cities Steering Committee (“ACSC”) And Atmos Energy Corp. Regarding The Company’s 2023 Rate Review Mechanism Filing; Declaring Existing Rates To Be Unreasonable; Adopting Tariffs That Reflect Rate Adjustments Consistent With The Negotiated Settlement; Finding The Rates To Be Set By The Attached Settlement Tariffs To Be Just And Reasonable And In The Public Interest; Approving An Attachment Establishing A Benchmark For Pensions And Retiree Medical Benefits; Requiring The Company To Reimburse ACSC’s Reasonable Ratemaking Expenses; Determining That This Resolution Was Passed In Accordance With The Requirements Of The Texas Open Meetings Act. *29. Consider A Resolution Authorizing The City Manager To Negotiate And Execute Contract Amendment No. 2 With HDR Engineering, Inc. For Professional Services Related To The Dudley Branch Drainage Improvements Project In An Amount Not To Exceed $158,949.00, For A Revised Contract Amount Not To Exceed $548,949.00. *30. Consider A Resolution Authorizing The City Manager To Amend A Contract With Metrocrest Services For The Continuation Of Homelessness Prevention, Mental Health Services And Response Programs In An Amount Not To Exceed $78,500.00, Increasing The Total Contract To An Amount Not To Exceed $1,116,546.00. City of Carrollton Page 5 Printed on 9/8/2023 City Council REGULAR WORKSESSION & September 12, 2023 MEETING *31. Consider A Resolution Authorizing The City Manager To Negotiate And Execute An Economic Development Incentive Agreement With Wyntron, Inc., Establishing A Program Of Grants To The Company For Its Expansion At 2019 McKenzie Drive, In Amounts Equal To Fifty Percent (50%) Of The Taxes Paid To The City Of Carrollton On The Assessed New Value Of Business Personal Property For A Maximum Term Of Five (5) Years, Not To Exceed $178,305. *32. Consider A Resolution Verifying And Reporting The Completion Of A Cybersecurity Training Program By All Applicable City Employees In Accordance With HB 3834. PUBLIC HEARING - INDIVIDUAL CONSIDERATION 33. Hold A Public Hearing And Consider An Ordinance Amending The Zoning On An Approximately 5-Acre Tract Zoned Planned Development District 218 (PD-218) For The (O-2) Office District And Located At The Northwest Corner Of Josey Lane And Walnut Avenue To Repeal And Reestablish Planned Development District 218 To Revise Conceptual Plans And Modify The Development Standards, To Add Structures To The Community Garden; Amending The Official Zoning Map Accordingly. Case No. PLZPD 2023-069 Metrocrest Services (Garden Area). 34. Conduct A Public Hearing On The Proposed 2023 Property Tax Rate And Proposed Operating And Capital Budget For The Fiscal Year October 1, 2023 Through September 30, 2024. OTHER BUSINESS 35. Consider An Ordinance Adopting And Approving An Operating And Capital Budget For The City Of Carrollton, Making Appropriations Therefore For The Fiscal Year October 1, 2023 Through September 30, 2024. 36. Consider An Ordinance Establishing The Tax Rate And Tax Levy For The City Of Carrollton For The Tax Year 2023 Upon The Taxable Property In The City Of Carrollton In Conformity With The Laws Of The State Of Texas And The City. 37. Consider A Resolution Ratifying The Property Tax Increase Reflected In The Fiscal Year 2023 - 2024 Operating Budget. PUBLIC FORUM City of Carrollton Page 6 Printed on 9/8/2023 City Council REGULAR WORKSESSION & September 12, 2023 MEETING 38. Hearing of any citizen/visitor on items not listed on the regular meeting agenda. Citizens wishing to address the Council regarding items on the posted agenda will be called to speak during the Council's consideration of such items. Citizens/visitors should complete an appearance card located on the table at the entrance to the City Council Chambers. Speakers must address their comments to the presiding officer rather than to individual Council members or staff; Stand at the podium, speak clearly into the microphone and state your name and address prior to beginning your remarks; Speakers will be allowed between 2 and 5 minutes for testimony; Speakers making personal, impertinent, profane or slanderous remarks may be removed from the room; Unauthorized remarks from the audience, stamping of feet, whistles, yells, clapping, and similar demonstrations will not be permitted; No placards, banners or signs will be permitted in the Chambers or in any other room in which the Council is meeting. In accordance with the State Open Meetings Act, the City Council is restricted from discussing or taking action on items not listed on the agenda. Action can only be taken at a future meeting. ADJOURNMENT CERTIFICATE - I certify that the above agenda giving notice of meeting was posted on the bulletin board at the City Hall of Carrollton, Texas on the 8th day of September, 2023 at 12:00pm. ________________________________________ Chloe Sawatzky, City Secretary This building is wheelchair accessible. For accommodations or sign interpretive services, please contact City Secretary’s Office at least 72 hours in advance at 972-466-3001. Opportunities and services are offered by the City of Carrollton without regard to race, color, age, national origin, religion, sex or disability. Pursuant to Section 551.071 of the Texas Government Code, the City Council reserves the right to consult in a closed meeting with its attorney and to receive legal advice regarding any item listed on this agenda. Further, the Texas Open Meetings Act, codified in Chapter 551 of the Texas Government Code, does not require an agenda posting where there is a gathering of a quorum of the City Council at a regional, state or national convention or workshop, social function, convention, workshop, ceremonial event or press conference. The City Secretary's Office may occasionally post agendas for social functions, conventions, workshops, ceremonial events or press conference; however, there is no legal requirement to do so and in the event a social function, convention, workshop, ceremonial event or press conference is not posted by the City Secretary's Office, nothing shall preclude a quorum of the City Council from gathering as long as "deliberations" within the meaning of the Texas Open Meetings Act do not occur. FIREARMS PROHIBITED at City Council meetings pursuant to Texas Penal Code Sections 46.035(c) and 30.05. City of Carrollton Page 7 Printed on 9/8/2023